Human Resources and Administration Assistant

                                                            Human Resources and Administration Assistant

        Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job

: Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and time-sheets tracking.

Geographic scope: South Area office – Based in Diyala

Responsibilities:

Human Resources:

• Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.

• Ensure that leave, recruitment and training trackers are updated on a regular basis.

• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.

• Assist in communicating with interview candidates and scheduling for tests and interviews.

• Prepare employee contracts.

• Responsible for ensuring the following are accurate, complete and up to date: -personnel files, administration of health insurance scheme, social security,

• Assist managers and staff on effective performance management and administer the collation of performance management documentation

• Ensure new staff receive an appropriate orientation and induction.

• Ensure clearance and debriefing is carried out for exiting staff.

• Support staff development activities including promoting the DRC Learning Catalogue.

Administration:

• Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.

• Payment of office and guest house bills.

• Responsible for office supplies.

• Responsible for necessary repairs & maintenance in a timely manner in coordination with the Logistics staff.

• Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.

• Establish central mail recording system and filing system.

• Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract

Supervisor responsibilities:

• Coordinates the daily activities of small teams, often comprised of subordinates and/or employees carrying out similar tasks

• Does not have direct line management responsibility for staff, but may contribute to recruitment and/or performance appraisal of members of the team

• Implements the manager’s decisions through the work of subordinate employees, often playing a role in deciding how to do it; and how to achieve the objective set by the manager.

About you

To be successful in this role we expect you to have the following:

•Minimum 1 year's relevant work experience in similar field.

•Diploma in HR Management, Business Administration or equivalent professional qualification

•Advanced English proficiency

•Fluency in local language

•Professional in Microsoft office especially in excel

•Have advanced knowledge in HR work with NGOs

•Good communication skills written and verbally

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 7 months

Band: I

Start date: 6/April/2021

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies.

Application process

Interested? Then apply for this position by clicking on the apply button.
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Female candidates are strongly encouraged to apply

Closing date for applications: 23th March 2021

Please note: that given the urgency of vacancy the position may be filled before the due date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.