Cox's Bazaar (Bangladesh)
Job Title/Position Name:
IRC office in Cox Bazar and 40% travel to Ukhiya Office
Deputy Director Finance
Line management of
Senior Finance Officer (Cox’s Bazar), Finance Assistant (Cox’s Bazar) and Technical supervisor of Finance Manager- Ukhiya
1 Years (Possible to extended)
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to the displaced and refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Through 2018, the IRC’s response strategy will primarily target Rohingya refugees in Cox’s Bazar, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC is expanding its programming to cover education and livelihoods/DRR, as well as its geographic foot print in the host community and to other parts of the country in partnership with national NGOs.
The IRC in Bangladesh has its offices in Dhaka, Cox Bazar and Ukhia; currently has close to 400 staff and employs a further 500 incentive workers (Rohingya and Bangladeshi) to enable the frontline delivery of its programmes. Together, we aim to provide the best possible impact for some of the most vulnerable children, women and men. In all that we do, IRC strives to deliver through IRC’s core values of Integrity, Accountability, Service and Equality.
Purpose of the position:
Under the strategic direction, technical support and direct supervision form Deputy Director Finance (DDF), the Finance Coordinator will be responsible for operational financial lead in Cox’s Bazar and Ukhiya office. She/He will perform 2nd layer of financial leadership at finance department. In absence of Deputy Director of Finance, the person will be leading of country financial management. The post holder will supervise and technical guide to Cox’s Bazar finance team to ensure quality financial review, timely payments, Purchase Request Review, ensure procurements financial compliances,ensure financial policy and procedures of IRC, bank donors and Bangladesh Govt, coordination will mulit department to ensure adequate financial support to Rohingya Refugee Response and Host Community Program.
Financial Systems Operations
·Reviewing financial documents and support to finance team for timely payments and ensure proper coding at financial systems.
·Prepare monthly cash forecast for country program and coordinate with Regional Centre for liquidate cash balance as per activities plan.
·Ensure monthly cash, bank reconciliation and receivable and payable liquidate on timely manner.
·Closely monitor all financial activities in Cox’s Bazar operations and keep the Deputy Director Finance advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
·Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines and partner capacity-building as necessary.
·Ensure that donor compliance, NGO Affairs Bureau procedures and financial are adhered in IRC financial operation; that all financial records and accounts are compiled in time, accurately and in line with international accounting standards and donor regulations.
·Carry out continuous Review existing systems in order to maintain an adequate level of internal controls, in compliance with partner policies and procedures.
·Carry out regular checks for compliance with partners advance payments, liquidation and financial documentation.
·Ensure adequate financial documentation and facilitation for internal and external audit and handle audit quarries in consultation with DDF
Financial Reporting and Analysis
·Preparation of monthly / quarterly management accounts as per program wise, operational budget vs actual expenditure, monthly Financial Management Report (FM01).
·Analyzing monthly/quarterly balance sheet reports and advice to respective offices to reconcile balance sheet items and make necessary adjustments
·Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners as required.
·Where necessary train and develop the capacity of the partners’ finance team to ensure that a good standard of financial management is maintained.
·Produce necessary financial documents and reports for submission to GoB (e.g. FD7)
·Undertake other related duties as may reasonably be assigned by DDF.
·Closely monitoring monthly finance score cards, goals vs actual achievements and advice to DDF for appropriate suggestion
Team Management and capacity development
·The post holder will directly supervise finance team around 4 finance staff in Cox’s Bazar and matrix relation with Uhkiya finance team.
·Responsible for training of finance and non-finance staff and will represent finance during on boarding of new staff (staff orientation).
Major Challenges/Difficulties of this Role:
·Need to work with multiple departments, technical coordination, partners with diverse mandate and varying capacity while meeting multiple demands at short notice
·Need to reconcile SPCA (Share Program Cost Allocation) with respective Grants as per SPC (Share Program Cost) allocation method before month end process.
·Need to work with multiple stakeholders (i.e.: Banks, Partners, Consultant) who may have differences in their respective financial systems
·Balancing multiple priorities in a fast-paced and high demanding work environment.
·Smooth coordination and communication with multi-cultural multi sector team of national and International staff based in multiple locations.
·Finance system in Cox’s Bazar is in place and functional.
·Ensure mandatory financial procedures, statutory requirements, donor compliances and IRC financial mandates.
·Ensure back up support for country financial operation instead of DDF
·Production of high quality management accounts with financial trend analysis for funding stability in country program.
·Regular monitoring visits to partners and action oriented monitoring visit reports with support of DDF and coordinate with Manager- Sub award
·Timely payments to vendor and disbursement of funds to partners and liquidationUpdate