Grants Manager, USAID/Colombia Strengthening Together Activity

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Reporting to the Deputy Chief of Party, the Grants Manager will be responsible for the management and administration of all subawards and contracts. S/he will provide overall leadership and oversight for all aspects of related to management of subgrants, in collaboration with Pact Colombia’s Shared Services team and Pact in Washington, DC, to ensure compliance with Pact and USAID guidelines, including facilitation, submission, negotiation, and management of grant agreements; development and implementation of compliance measures; and drafting and management of sub-recipient awards. Utilizing Pact’s grant management guidance documents and templates, the Grants Manager will develop the necessary processes and documents to ensure timely review and processing of all grants and supporting documentation, including reported cost share. S/he will supervise staff with grants and contracts functions and make frequent field visits to regions where USAID’s local partners are based, including Bogota, Medellin, Quibdo, Manizales, and Cali.

Key Responsibilities

· Develop and/or update subaward and contract documents in compliance with funder requirements, using Pact standard templates and working closely with Pact Colombia and Pact. Washington, DC’s Grants & Contracts team to execute quality and compliant subawards.

· Work closely with the Activity’s leadership and technical teams to ensure that the subaward structure is aligned with the Activity’s technical needs and priorities.

· Administer the full cycle of subaward management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports (including cost share), monitoring / compliance visits, and closeout.

· Use Pact’s subaward management system (Salesforce) and accounting system (Serenic Navigator) for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy.

· Oversee budget management of project’s subaward pool and ensure accurate and timely disbursement and liquidation of subaward expenses.

· Ensure timely training of subgrantees, contractors, and Pact staff to understand and comply fully with funder requirements. Develop and/or update training materials and carry out regular trainings with partners.

· Ensure that office systems for grants are maintained and that regular reports are provided to Pact Washington, DC or to the funder, as required.

· Develop and/or update grants manuals for use by the Activity team, in compliance with Pact Washington, DC, guidance.

· Support closeout of awards, including preparation of final inventories, property disposition, etc.

· Work with project staff to ensure that implementation of grants and contracts follows donor requirements.

Basic Requirements

· At least seven (7) years of experience in federal grant management, and at least four (4) of which these years include knowledge of USG grant regulations.

· Bachelor’s degree in Accounting or related field.

· Mandatory proficiency in written and spoken Spanish and functional proficiency in English.

· A demonstrated track record of successfully working with civil society organizations in a role administering or supporting the management of grants.

· Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.

· Experience drafting and managing performance-based subawards.

· Knowledge of USAID and other funder rules and regulations as related to subgrants, procurement, compliance, and cost principles.

Preferred Qualifications

· Specific knowledge of USAID Rules and Regulations over Grants and Cooperative Agreements.

· Fluency in English.

· Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management.

· Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.

· Good stakeholder relationship management, negotiation, and conflict-resolution skills.

· Strong understanding of budgets.

· Competence using common desktop applications and internal systems.

· Accounting and customer relationship management software experience; prior experience with Salesforce CRM and Serenic Navigator ERP platforms a significant advantage.

· Colombian nationals encouraged to apply.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

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