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HR & Admin. Assistant

Kampala (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Human Resources
  • Closing Date:

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Reporting to the HR & Admin. Officer, the HR & Admin. Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Urban Office.

Duties and Responsibilities

Human Resources

  • Assist generally in the human resource/recruitment activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC in Urban.
  • Maintain a recruitment resource database (CVs).
  • Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
  • Prepare the IRC staff list monthly in liaison with the HR/Admin Officer Urban.
  • Submit and track medical forms for the newly recruitment staff Urban Office.
  • Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
  • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.
  • Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.
  • Prepare monthly HR reports for Urban.
  • Maintain the leavers and departure trackers monthly.
  • In liaison with the HR and Admin Officer –South West, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.
  • Maintain and update the timesheet tracking database for national staff in Urban and file all timesheets appropriately.

Administration

  • Under the supervision of HR/Admin Officer prepare monthly cash projections for the Human Resources/Admin Department
  • Ensures OADM forms/Templates are replenished and updated. 
  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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