HR & Admin. Assistant

Reporting to the HR & Admin. Officer, the HR & Admin. Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Urban Office.

Duties and Responsibilities

Human Resources

• Assist generally in the human resource/recruitment activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC in Urban.
• Maintain a recruitment resource database (CVs).
• Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
• Prepare the IRC staff list monthly in liaison with the HR/Admin Officer Urban.
• Submit and track medical forms for the newly recruitment staff Urban Office.
• Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
• Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.
• Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.
• Prepare monthly HR reports for Urban.
• Maintain the leavers and departure trackers monthly.
• In liaison with the HR and Admin Officer –South West, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.
• Maintain and update the timesheet tracking database for national staff in Urban and file all timesheets appropriately.

Administration

• Under the supervision of HR/Admin Officer prepare monthly cash projections for the Human Resources/Admin Department
• Ensures OADM forms/Templates are replenished and updated. 
• Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff.