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Procurement Manager

Monrovia (Liberia)

  • Organization: IRC - International Rescue Committee
  • Location: Monrovia (Liberia)
  • Grade: Mid level
  • Occupational Groups:
    • Procurement
    • Managerial positions
  • Closing Date:

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Over 80 years ago, Albert Einstein helped create the International Rescue Committee (IRC). Today, we are a leading humanitarian and development organization working in more than 40 countries and 26 U.S. cities to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The IRC has been present in Liberia since 1996 serving as a lead partner in the health sector. The country program supports the Ministry of Health (MOH) in strengthening the health care systems and service delivery at all levels in accordance with the MOH national standards.

In recent years, IRC Liberia has deepened its commitment to supporting both local civil society organizations and community groups in their recovery efforts - first from the devastating civil war and now from the Ebola crisis.The Scaling Up Health Services Project presents an opportunity to bring these two critical elements together by strengthening civil society engagement in the delivery of health services and the rebuilding of health systems in Liberia.

Scope of Work

The IRC has entered into a cooperative agreement with USAID to implement the USAID Community Health Activity Liberia.The USAID Community Health Activity is a consortium consisting of IRC, Last Mile Health (LMH), Community Safety Initiative (CSI), Development Education Network-Liberia (DEN-L) and EQUIP Liberia - will strengthen the Liberian community health system to provide health care services in hard-to-reach areas to support sustainable country ownership of community-based health services, through technical assistance and capacity building of Ministry of Health (MOH)/County Health Teams (CHTs). The project will increase the coverage of service providers in underserved districts and improve their capacity to deliver quality health services while strengthening CHTs and communities’ capacity to plan, manage and monitor health services.The project will directly work with local civil society organizations (CSOs) at the county and community level, providing them with funding opportunities and strengthening their technical and operational capacity to play a key role in service delivery.

About the IRC

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been operating in Liberia since 1996 and has office and activities in Montserrado, Lofa, and Nimba Counties. The IRC has programs in Women and Girls Economic Empowerment and is currently supporting the COVID-19 emergency response in Liberia.

Job Overview

Procurement Manager is a key position to the success and delivery of the Scaling-up Health Activities. IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management.

Under the supervision of the Finance and Admin Director, the Procurement Manager is responsible for supporting the Scaling up Health Activities to ensure efficient procurement and delivery of supply chain functions.

Key Responsibilities

Supply Chain Planning

The Procurement Manager is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes

  • Preparing procurement plans, warehousing plans, transport plans and distribution plans.
  • Implementing all IRC procurement SOPs
  • Develop sourcing strategies and relationships with suppliers.
  • Monitor supply market and conduct market surveys & analysis.

Procurement

The Procurement Manager is responsible for implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes:

  • Support in development of specifications
  • Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
  • Request for quotations / proposals.
  • Organize and participate in tender meetings & evaluations.
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that is transparent and documented.
  • Demonstrate value for money in procurement.
  • Implement IRC procurement SOP’s in all procurements.
  • Review procurement documents for accuracy before payment.

Contract Management

The Procurement Manager is responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

  • Preparing of contracts for recommended bidders
  • Timely renewal of running contracts.
  • Contracts implementation against set performance indicators

Supplier Management

The Procurement Manager is responsible for managing supplier relationships and performance to ensure that there is precise record keeping, and implementing procurement standard operating procedures and control as provided by GSC. This includes:-

  • Maintain suppliers file and documentation
  • Documents supplier performance
  • Maintain supplier performance score cards.

Compliance and Ethics

The Procurement Manager is responsible for implementing donor rules & regulations for all procurements, Identifying, and analyzing compliance risk in procurement processes through:-

  • Implementing due diligence for suppliers, this includes conducting ATC, reference checks, supplier visits etc.
  • Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
  • identifying and reporting procurement red flags,
  • Implementing internal and external audit corrective action plans (CAPs)
  • Procurement are conducted in compliance with donor regulations

Reporting

The Procurement Manager is responsible for preparing and submitting accurate:-

  • Monthly BVA PRTS report to Finance and Admin Director by 2nd of every month,
  • Support with developing and updating the procurement plans as required.

Procurement Manager Competency’s matrix

The Procurement Manager Competency matrix is the primary supporting document to this job description and the Procurement Manager must ensure that all tasks are preformed to standard.

Key Working Relationships

Position directly supervises:None

Other Internal and/or external contacts

Internal: Regular relationships with Program staff, Operations, Finance, Grants, and country Supply Chain staff at all levels.

External:Vendors, Service Providers, Implementing Partners, Ministry of Health (MOH).

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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