Human Resources Assistant

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Human Resources Assistant with its field office in Donetsk.

The OSCE is committed to achieving a better balance of women and men within the Organization. OSCE is committed to achieving a better balance of women and men within the Organization.

NOTE: This is a short-term position; expected duration of appointment/assignment is about of 5 months and 29 days.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

Under the direct supervision the Administrative Officer and overall guidance of the Director of Administration and Finance/Head, Human Resources Management in HQ, the Human Resources Assistant assists with HR administration of Mission Members in the following services:

1. Acting as a first point of contact for Human Resources related issues in the assigned location;
2. Applying and when necessary interpreting OSCE Staff Rules and Regulations and advising Mission Members accordingly; providing answers to HR related questions, for more complex issues seeks advice from Kyiv Head Office;
3. Providing additional briefings to Mission Members in the Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) on HR topics including HR administration, Recruitment and training;
4. Coordinating closely with the HR Section in the Kyiv Head Office on changes in policies and procedures, as well as their correct interpretation;
5. Processing data entry concerning leave requests and other HR forms in a timely manner and updating the MT/PH/FPB staff attendance records used for calculation of Hazard Pay, processing payroll and forwards all necessary and requested paperwork to Kyiv Head Office;
6. Performing follow-up on the Performance Evaluation process by sending reminders to MT/PH/FPB staff on overdue Performance Appraisal Report (PAR) forms;
7. Organizing selection interviews in the MT/PH/FPB by communicating with the short-listed candidates and arranging interview schedules for locally recruited positions;
8. Administering written tests, coding them and forwarding to the interview board for evaluation;
9. Participating in the interview process as a representative of HR and the secretary of the interview board; taking minutes of the interview and preparing the first draft of the of the Selection Report;
10. Being a point of contact for Learning and Development related questions and coordinating accordingly with the Learning and Development Officer in the location and Learning and Development Unit in the Head Office;
11. Performing other related duties as assigned.

• Ukrainian citizenship or holding permanent resident status in Ukraine;
• Secondary education supplemented by specialized studies in Administration, HR management;
• Minimum 4 years of working experience in a national or international large administrative set up with practical experience in administration or clerical work with coordination type of functions;
• Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
• Excellent computer skills in Microsoft Office application experience with ERP systems desirable;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities, particularly in relation to strengthening gender equality and diversity in the workplace;
• Flexibility and ability to work under pressure and with limited time frames.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration, subject to social security deductions is 1029.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and social security / Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.