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Grants Manager

Indonesia (Indonesia)

  • Organization: Pact World
  • Location: Indonesia (Indonesia)
  • Grade: Senior - Internationally recruited position - Senior level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Grant writing
  • Closing Date: 2021-05-29

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At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.


Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Reporting to the Deputy Chief of Party, the Grants Manager will be responsible for leading efficient and effective grants management processes for the EPIC grants program across Jakarta and Greater Jakarta. A successful applicant will work with the EPIC Indonesia team to ensure regulatory compliance, assess and mitigate business risks, and enforce Pact’s policies and procedures. The Grants Manager also serves as a technical resource to Pact staff in interpreting donor rules and regulations and acting as a primary point of contact for contractual discussions and negotiations with grantees. The position will also provide expert support on prime award interpretation, subgrant administration, and procurement activities. The Grants Manager will be responsible for managing a team of staff (3) in support of EPIC.

Key Responsibilities

  • Direct the administration of the full cycle of sub-award management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring/compliance visits, and closeout.
  • Oversee the review and negotiation of awards, including scope of work, budget, payment provisions, reporting requirements and special terms and conditions.
  • Review proposal budgets for cost realism, regulatory compliance, indirect cost rate recovery, invoicing implications, and business risks.
  • Ensure timely training of grantees and Pact staff to understand and comply fully with donor standards. Develop training materials and carry out regular trainings with grantee partners.
  • Provide interpretation and guidance of award terms and conditions including applicable regulations including changes and updates.
  • Work closely with Linkages staff to make recommendations for field visits and following up on findings.
  • Resolve contractual issues/problems/disputes arising from sub-grants and sub-awards.
  • Monitor ongoing business risks including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors; regularly review LOPs to verify accuracy of award and obligated amounts against prime award records such as burn rates vs. obligated funds and extensions and modifications.
  • Responsible for reporting to Linkages and Pact on subaward progress including grant-making and spending rates
  • Lead the closeout process for awards.

Other Responsibilities:

  • Provide effective performance management, mentoring, and coaching for grants staff.
  • Assist in the development and delivery of on-site and off-site training (formal and informal) of Linkages staff and partners; and serves as facilitator and/or presenter at learning meetings on special topics.
  • Contribute to the global Grants Management Community of Practice to share best practices and lessons learned on Pact’s intranet “Mosaic.”
  • Perform other duties as assigned.

Basic Requirements

· Minimum of ten (10) years of relevant experience (or equivalent)

· Experience supporting USAID-funded awards

· Solid knowledge of administrative regulations applicable to assistance and acquisition including USAID and OMB Circulars with special emphasis on AIDAR and 2CFR200.

· Experience managing and leading a grants and contracts team.

· Strong skills in management and coordination of multiple activities and teams.

· Highly motivated with strong attention to detail.

· Excellent oral and written communication skills; strong cross-cultural skills.

· Fluency in Bahasa Indonesia and English.

· Indonesia resident

Preferred Qualifications

· Experience managing the award and administration of federal grants and contracts in other organizations performing work similar to Pact.

· Understanding of local business culture.

· Strong analytical skills to successfully perform financial reviews, determination of responsibility, and other forms for quantitative analyses.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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