Senior Finance Manager

Job Overview/Summary: The Senior Finance Manager accurately controls and manages the implementation of the accounting systems in the Atlanta, Tallahassee and Miami offices and collects and processes IRC’s financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information. 

• Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds expenses for all offices

• Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles

• Review all accounting transactions to ensure proper coding and record transactions within IRC’s accounting software

• Prepare journal entries to record HQ transactions in the regional office accounting software

• Prepare monthly financial reports and submit to IRC HQ as per scheduled due dates

• Reconcile regional office’s database against HQ’s database on a monthly basis and investigate and resolve differences in coordination with the Deputy Director of Finance

• Facilitate external and internal audits as needed

• Prepare financial reports to various donors as per contractual obligations and coordinate their submission

• Supervise the regional offices’ banking arrangements

• Prepare annual and quarterly cash budgets and submit the monthly cash transfer requests

• In coordination with department leadership, prepare the annual operating budget and subsequent reforecasts in accordance with established guidelines

• Collaborate closely with the local program and development teams as well as headquarter-based finance, business development, and awards management units on grant/contract budget development, tracking and reporting

• Prepare grant-/project-specific monthly actual to budget report and coordinate the submission of approved reports to the Regional Director

• Provide clear and transparent guidance to programs on their respective projects, grants and contracts; clearly communicate and facilitate financial discussions with non-finance staff

• Ensure all staff have Integra/Power BI access with accurate security roles

• Provide supervision, support, guidance, professional development and leadership opportunities to finance staff 

• Provide high level leadership to assigned team in accordance with the IRC’s People Manager Standards, including:

o Weekly one-on-one meetings with direct reports and regular team meetings 

o Effective delegation of duties and responsibilities

o Consistent and ongoing feedback and communication 

o Extensive professional development support and coaching of team members

o Be an active, contributing member of the local Leadership Team

• Work closely with the Operations Manager to ensure the operations of the Atlanta, Tallahassee and Miami offices are efficient and effective in the areas of infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning

• Safeguard the organization’s assets by implementing IRC’s Internal Control procedures

• Review current service agreements for cost effectiveness and recommend changes as appropriate

• Maintain grant and contract files for all programs

• Develop and/or update office procedures to increase efficiency and effectiveness

• Other duties as assigned