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Programme and Budget Specialist(P3)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Accounting (Audit, Controlling)
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2021-05-14

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Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.


Main Purpose

Under the general guidance of the Unit Head, the Programme and Budget Specialist analyses programme and budget proposals for completeness, correctness and conformity with the programme and budget guidelines; advises programme managers on the programme and budget process, from planning to implementation and reporting for all funding sources including voluntary contributions, providing guidance for an effective and efficient management of financial resources during the implementation of the budget; and prepares financial reports


Role

The Programme and Budget Specialist is\: (1) a financial analyst, reviewing cost and programme data, analysing and interpreting financial information and preparing reports; (2) a liaison, coordinating and giving advice to programme managers to ensure effective budget preparation, an effective and efficient management of financial resources during programme implementation and the consistent application of financial rules, regulations, policies and procedures; and (3) a team leader and a team member, working together and overseeing the work of other members of the section and implementing improvements in the section’s processes with the use of new technology and best practices.


Functions / Key Results Expected

- Provide guidance and support to programme managers and relevant staff on the programme and budget process, including implementation, to promote efficient and effective use of resources and to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied.
- Review of voluntary contributions agreements, donor reports, related processes and internal controls. Provide guidance and support to programme managers and relevant staff on set up and implementation of extra budgetary contributions, including those from the European Commission under the FAFA framework.
- Carry out any special studies and analysis requested by supervisors with respect to financial-related matters and make appropriate recommendations on the application of the results.
- Prepare various finance and budget reports and analysis for Member States, the auditors and other UN system organizations such as the CEB (Chief Executives Board for Coordination).
- Provide functional support and maintenance of budget software applications and actively participate in their upgrading, leveraging on the IAEA's enterprise resource planning system AIPS (Agency wide Information System for Programme Support).
- Analyse and document business processes in respect to the programme and budget preparation and implementation, contributing to their streamlining and simplification.
- Review the work of budget assistants for accuracy and correctness.

Competencies and Expertise

Core Competencies

Name Definition
&nbsp
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
&nbsp
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
&nbsp
Teamwork Actively contributes to achieving team results. Supports team decisions.
&nbsp
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition
&nbsp
Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
&nbsp
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
&nbsp
Technical/scientific credibility Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

Function Name Expertise Description
&nbsp &nbsp &nbsp
Finance Budget and Financial Management Knowledge of budget processes and financial resources management
&nbsp &nbsp &nbsp
Finance Enterprise Resource Planning (ERP) system Knowledge of and experience with complex financial IT systems. Experience with Oracle and Hyperion an asset
&nbsp &nbsp &nbsp
Finance Finance Principles and Practices Effectiveness in interpreting existing financial policies and in developing new ones

Asset Expertise

Function Name Expertise Description
&nbsp &nbsp &nbsp
Finance Accounting Knowledge of IPSAS or accrual accounting desirable
&nbsp &nbsp &nbsp
Finance Budgeting Experience in results based budgeting highly desirable

Qualifications, Experience and Language skills

Bachelor's Degree - University degree in financial management, accounting, business administration, or a closely related field. Advanced university degree or a recognised professional accounting certification an advantage.

- A minimum of five years of working experience in budget and/or accounting, including some experience at the international level.
- Experience with voluntary contributions. Experience with European Commission funding agreements and the FAFA framework desirable.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $62120 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30874, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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