Public Grants & Contracts Coordinator

The Grants Coordinator position is central to the International Rescue Committee in Salt Lake City (IRC SLC) pursuing and sustaining diverse and robust public funding portfolio for a variety of IRC SLC programs. This position supports increasing the capacity for a variety of IRC SLC programs through identifying new public funding opportunities, tracking annual applications, and overall grant proposal development in collaboration with IRC SLC directors, program managers, and development program staff.The coordinator will be responsible for oversight and facilitation of the public funds grants management and business development standards processes, including contract vetting and reporting, as well as developing and maintaining organizational systems, gathering and organizing priority funding needs within IRC SLC programs, overseeing the grants work flow as project lead for RFA and RFPs, and planning, tracking and maintaining grant compliance practices across IRC SLC public funders.

ESSENTIAL JOB FUNCTIONS

I.Proposal Development

•Work with key staff to identify public funding sources, including deepening relationships with existing funders as well as identifying new funding opportunities spanning local, state, and federal funds appropriate for IRC SLC programs.

•Lead grants management workflow for all public grant opportunities from RFP to submission.

•Maintain organizational systems for grants administration in coordination with local leadership, program managers, and HQ.

•Liaise with HQ counterparts to ensure an effective and efficient grants management workflow.

•Collaborate with executive leadership, program managers, and IRC headquarters grants management team to develop competitive proposals that are compiled, vetted, approved and submitted in a professional and polished manner.

•Coordinate the pre- and post-award process, including contract vetting process, utilizing IRC’s grants management database in addition to IRC SLC’s preferred project management application, Asana.

•Assist IRC SLC Executive Director, Deputy Director, and Development Manager in developing and maintaining relationships with key funders and donors as appropriate. Key donors may include current or potential local, state, and federal programs.

•Alongside development, finance, data & evaluation teams and program managers, engage diverse funding partners while identifying and pursuing new funders to strengthen funding streams, increase resiliency, and expand programming to meet areas defined by Client Influence strategies, IRC’s Strategy100, and other priority-raising mechanisms.

II. Internal Compliance

•Following the grants workflow, maintain and improve internal systems for grant opening, monitoring, and closing meetings for public funding streams, including engaging appropriate stakeholders such as Finance, Development, Data & Evaluation and program staff.

•Develop and implement internal standards for reporting, including standard operating procedures for report submissions, reporting templates, etc. to increase program capacity and efficiency during the grant period.

•Support the development and implementation of templates and tools to ensure timely and organized management of grants and contracts.

•Develop and implement tools, trainings and resources in coordination with Private Grants & Stewardship Coordinator to improve internal grants workflow, update on processes, and ensure all programs follow grants management flow and business development standards.

•Contribute to developing and maintaining a “culture of fundraising” at the IRC SLC, including meeting one-on-one with program managers, coordinators and others to ensure a collaborative and engaged proposal development process.

General Development Supports

•Participate in development team meetings, weekly staff meetings, and national skills building trainings, calls, and communities of practice.

•Support general office logistics, such as office support and front desk, as applicable and feasible.

•Support all-hands team events, such as World Refugee Day, Breaking Bread, Winter Clothing Drive, Light One Candle, etc. as feasible.

•Other duties as assigned.

REQUIREMENTS

•Bachelor’s Degree in Community Development, Nonprofit Management, or related field. Emphasis on education in public administration or nonprofit management, or related field.

•Minimum of 4+ years related work experience.

•Demonstrated understanding of local, state and federal grants and contracts management processes.

•Proven track record with public grants management and administration.

•Strong organizational skills including: multi-tasking, prioritizing, planning, and effective time management.

•Project management experience a plus.

•Proficient in Microsoft Office Suite and Adobe Acrobat.

•Motivated, flexible and able to work independently.

•Strong written and oral communication skills with a fluency in written and spoken English, with bi-lingual ability preferred.

•Experience providing formal and informal training, editing, and giving and receiving written and verbal feedback.

•Able to effectively communicate with limited-English speakers.

•Demonstrated multi-cultural experience.

•Valid driver’s license, active insurance policy and access to reliable transportation.

WORK ENVIRONMENT

This is a flexible position which can operate within a flexible or partial remote workplace.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.