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National Project Personnel -Project Administrative and Finance Assistant

Cotabato (Philippines)

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Cotabato (Philippines)
  • Grade: NPP - National Project Personnel - Local Contractors Agreement - All levels
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-05-11

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IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting:

FAO’s approach to development assistance in Mindanao focuses on supporting the rehabilitation of agriculture and fisheries-based livelihoods, accelerating agriculture-based enterprises and increasing access to sustainable energy, and resilience to risk in municipalities affected by natural disasters and conflict. FAO interventions will include, among others:

  1. Introduction of various productivity enhancing technologies to improve household incomes and promote sustainable agricultural practices.

  1. Technical assistance to government in reviewing existing policies that promote equitable agribusiness venture arrangements between farmers and agribusiness firms and capacity building activities for farmers that are anchored on the value chain approach.

  1. Capacity building on enterprise development and agribusiness that will allow farmers, fisherfolk and local government units to maximize potential market opportunities.

  1. Restoring and increasing the productivity of agriculture and fisheries-based livelihoods of smallholder farmers and marginalized fishers, decommissioned Moro Islamic Liberation Front (MILF) combatants and their families.

  1. Enhancing the competitiveness of farm households, particularly women, to establish and manage microenterprises.

  1. Facilitating the establishment of agribusiness enterprises with production-market contract agreements or similar arrangements.

Reporting Lines:

The Project Administrative and Finance Assistant will be under the overall guidance of the FAO Representative, the direct supervision of the Assistant FAO Representative (Administration), day to day guidance of the Head of the Mindanao and Emergency Response and Preparedness Group (MERG), and the Project Team Leader.

Technical Focus:

FAO has been implementing various projects in Mindanao, which are guided by the FAO Mindanao Strategic Programme for Agriculture/Agribusiness (MSPAA), which is in line with the Bangsamoro Development Plan (BDP, 2015). One of the projects being implemented in Mindanao supported by the Government of New Zealand is the project entitled “Support to agri-based livelihoods and agribusiness enterprises for sustainable peace and development in Maguindanao and Cotabato”. The overall objective of the project aims to contribute to the development of agriculture and agribusiness in the priority provinces of

Maguindanao and Cotabato in Mindanao to reduce poverty and ultimately result in inclusive growth as well as

sustaining peace and development in the region.

Tasks and responsibilities

, The Project Administrative and Finance Assistant will be responsible for the following tasks:

  1. Assist in project administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the project by establishing offline financial monitoring systems (e.g., field expenditure matrices, etc.) to adequately monitor funds utilization. As may be required, these reports will be submitted periodically to the Assistant FAO Representative (Administration), the Project Team Leader or used as reference for updating of Budget Monitoring Reports (BMR).
  2. Provide operational support in running all ongoing project activities in Cotabato and Maguindanao (activities such as conferences, trainings, inputs distributions, trade fairs and exhibits, among others) by closely coordinating with relevant government, non-government counterparts, and beneficiary communities.
  3. Facilitate the preparation of travel requests of project staff, including consolidation, submission to and follow-up with the FAO Representation for approval.
  4. Provide guidance and training to new project staff in utilizing FAO system-based tools (i.e., GRMS, FPMIS, etc.) that will be valuable for project operations management.
  5. Process payments in accordance with prescribed guidelines for disbursement of Operational Cash Advances (OCA) and Outposted Petty Cash (OPC).
  6. Maintain electronic and paper filing of relevant administrative and financial information.
  7. Ensure timely submission of Human resource-related employment requirements for project staff (timesheets, QARs and other related documents).
  8. Prepare and regularly update the project procurement, delivery and distribution schedule in consultation with Project Team Leader.
  9. Prepare Purchase Requisitions in consultation with the Project Team Leader; develop and maintain a database of vendors/suppliers/service providers within the project area.
  10. Establish and maintain an inventory of all project properties (equipment, furniture, fixtures, other attractive items and supplies).
  11. Carry out any other relevant duties within his/her technical competence as may be requested by FAO.


Minimum Requirements

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • General knowledge and skills in the use of standard office software, such as MS Office (Word, Excel, Power Point).
  • Must be familiar with the local rural setting in Central Mindanao and Bangsamoro areas.


  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact:
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
  • For additional employment opportunities visit the FAO employment website:

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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