iCCM M&E Manager

BACKGROUND

Present in Sierra Leone since 1999, IRC supports Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women and Girls’ Protection and Empowerment programming. 

WGPE Program Vision: Women and girls live in a world where they are valued, and able to :live free from violence and inequality; pursue their potential, and exercise their rights to their own safety, equality and voice.

Job Summary

The M & E Manager will have overall responsibility for the data management of WGPE Projects focusing on the quality, aggregation and presentation.S/he will maintain the tracking spreadsheet for M & E activities and events and facilitate routine data analysis and action planning whilst also providing technical support for data collection, field level data management to the project teams.S/he also will work closely with the M&E Coordinator on technical matters and report directly to the WGPE Coordinator. The M & E Manager will directly supervise the M & E Officer.

KEY WORKING RELATIONSHIPS

·Position Reports to:WGPE Coordinator

·Position directly supervises:WGPE M & E Officer

·Other internal:, Country Program MEL Coordinator, Site Managers, Senior/Community Officers, Field Manager, Field Coordinator, Other IRC Departments – Supply Chain, Finance and Administration

·External: Donors, Government and relevant ministries (MSWGCA, MoHS), INGOs, NGO and other key partners and stakeholders

Specific ResponsibilitiesProgram/Project Design and learning:

·Develop and ensure all monitoring tools have been pre-tested to capture both program activity and indicators’ progress;

·Check records during meetings for accuracy, providing support where necessary and sharing data with program managers.

·With support from the M&E Coordinator, establish and maintain project level information management system; and collect project field level information required by IRC, donors and/or stakeholders;

·Coordinate synergy and cross-learning among different field project sites / programs;

Monitoring

·Track progress against monitoring work plans, project internal reporting schedules, and clarify what level of information is needed and where, with key responsibilities assigned;

·Submit detailed monthly and weekly plans to program coordinator in a timely manner.

·Document and share challenges with site managers and propose design strategy to address challenges.

·Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives;

·Update project M&E plan timely and provide feedback to program staff on status and quality of implementation.

·Assist with monthly and/or quarterly performance indicator analysis, including generation of reports / dashboards as well as presentations for staff related to on-going performance;

·Conduct regular data verification exercises to ensure reporting and collection of quality data;

·Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues;

·Document findings from data quality audits and store in project files to ensure collective and sustainable access;

·Periodically lead in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.

·Closely work with project staff to ensure they follow correct procedures and criteria targeting beneficiary identification

Reviews / Evaluation & Learning

·Assist project teams in undertaking the evaluation / lessons learned, field visits to assess the outcome of the related interventions and monitoring the sustainability of the approaches during and after the project.

·Take part in the recruitment of survey enumerators;

·Support in the compilation and analysis of programme data at the field level and contribute into subsequent reporting through monthly MEL reports, flagging updates, successes and issues from the MEL tracking tools.

·Coordinate the sharing of learning related to MEL practices across field offices, encouraging consideration of results both between and within sectorial teams, and providing support when internal/external reviews, evaluations, and lessons learned exercises should be employed;

·Organize learning meetings, events and workshops for project team to document lessons learnt, good practices and areas of improvement;

Database management, Information Management and Reporting

·Undertake preliminary data presentation & analysis

·Facilitate, present, and maintain an action plan during routine program reviews for data while identifying noteworthy indicator trends

·Provide MIS content/requirements and feedback to project teams and document progress on indicators/achievement of targets using Indicator Performance Tracking Tables (IPTT)

·Support project staff and partners and build their capacity in M&E issues and in the management of information systems, such as the development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects;

·Submit data set to update country office wide program database, IPTT, & Comet on monthly basis;

·Maintain and regularly update project monitoring reports, including lessons learned, prepared by different projects and application of evaluation recommendations;