National Consultant in Mine Victim Assistance

Background

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NB: Please note that online/application system does not recognise Russian/Ukrainian language, information you provide in on-line application questionnaire must be presented in English. All requested documents should be combined/merged (compressed if necessary) and uploaded into the application system by 1 document/attachment only.

 

 

1. BACKGROUND

 

The current armed conflict in eastern Ukraine has had a direct and extremely negative impact on social cohesion, community security and the rule of law. While accepting the urgent need to address the challenges of restoration, economic recovery and peacebuilding in the areas directly and indirectly affected by the conflict in late 2014, the Government of Ukraine requested the international community to provide technical assistance and financial support to assess priority recovery needs. At the end of 2014, the United Nations, the World Bank and the European Union assessed the recovery and peacebuilding later approved by the Cabinet of Ministers in mid-2015.

Before the conflict over the last decade, UNDP had been actively represented in eastern Ukraine, with a focus on community development, civil society development and environmental protection. The work of addressing the specific development challenges occurring from the conflict and the above-mentioned is based on previous work and established partnership relations. It was initiated in 2015 through the United Nations Recovery and Peacebuilding Programme, which is a multilateral donor framework program jointly implemented by four UN partner agencies in cooperation with the Government of Ukraine.

 

Four United Nations agencies are implementing the United Nations Recovery and Peacebuilding Programme (UN RPP): the United Nations Development Programme (UNDP), the UN Entity for Gender Equality and the Empowerment of Women (UN Women), the United Nations Population Fund (UNFPA) and the Food and Agriculture Organization of the United Nations (FAO).

 

Twelve international partners support the Programme: the European Union (EU), the European Investment Bank (EIB), the U.S. Embassy in Ukraine, and the governments of Canada, Denmark, Germany, Japan, the Netherlands, Norway, Poland, Sweden & Switzerland.

 

The United Nations Recovery and Peacebuilding Programme is implemented to address and mitigate the causes and effects of the conflict. It is based on the results of the Assessment of Recovery and Peacebuilding and is consistent with the State Target Reconstruction and Peacebuilding Programme in the Eastern Regions of Ukraine, as well as with two regional development strategies until 2020. The United Nations Recovery and Peacebuilding Programme (UN RPP) provides for three main areas of activity: (i) supporting economic recovery in conflict-affected communities; (ii) promoting decentralization and health care reform; (iii) strengthening public safety and social cohesion. The Programme is strongly consistent with the Framework Programme for Partnership between the Government of Ukraine and the United Nations. The Programme is closely associated with the Democratic Governance and Reform Programme which is implemented nationwide in all regions of Ukraine and complies with the Sustainable Development Goals (SDGs), in particular, SDG 16 (Peace, Justice and Strong Institutions).

 

As a territorial programme designed specifically for conflict-affected areas in eastern Ukraine, the United Nations Recovery and Peacebuilding Programme is focused on the main priority needs for stabilization, peace development, economy and governance in eastern Ukraine after the outbreak of the conflict. It takes into account the opportunities provided by the Minsk Protocol dated September 2014 and revival of its cease-fire provisions and is fully adapted to create a link between humanitarian and developmental needs.

The Programme activities are grouped according to the following key components of the Programme, which reflect the priority needs of the region:

Component I: Economic Recovery and Restoration of Critical Infrastructure;

Component II: Local Governance and Decentralization Reform;

Component III: Community Security and Social Cohesion.

 

According to the data collected by OHCHR, 1,153 civilians were involved in accidents with EO in the period April 2014 to December 2020; casualties comprised 344 dead and 809 injured.

 

The Government of Ukraine is undertaking a reform of its mine action response in line with the International Mine Action Standards that include gender dimensions and the National Action Plan to implement the UN Security Council Resolution 1325 "Women, Peace and Security" (2016-2020). A new legislation was passed in January 2019, which calls for the development of mine action national standards and envisages the set-up of respective authorities. Established National Mine Action Authority and Mine Action Centers have to ensure coordination of measures for the management and regulation of all mine action activities in Ukraine.

 

UNDP Project “Capacity Development Support for Integrated Mine Action in Eastern Ukraine” is aimed at supporting the Government of Ukraine in establishing a comprehensive, coordinated and gender-responsive mine action. The project will provide strategic capacity development support for mine action to enhance integrated planning, coordination, and operational efficiencies amongst the different mine action stakeholders presently active at national level and regionally in eastern Ukraine (Donetsk and Luhansk oblasts).

 

A central part of the UNDP Mine Action project is to improve mine action information management, through a system of organized local information gathering on Mine Victim Assistance (MVA) feeding in Information Management System for Mine Action (IMSMA). The Project now seeks to identify and recruit a qualified and experienced national consultant who will conduct the information gathering on mines’ survivors and provide the technical advisory support on how this data should be fed into broader national injury surveillance and disability information system.

    

2. MAIN OBJECTIVES OF THE ASSIGNMENT

 

The main objectives of the assignment are to:

• Gather the data on mines’ survivors
• Contribute to the development of package of mines’ survivors support services

 

The Consultant will work during the period of May – November 2021. The Consultant  should plan at least 2 travels to Severodonetsk, Luhansk oblast and 2 travels to Kramatorsk, Donetsk oblasts for visiting the relevant government institutions/departments at the oblast level in order to collect the information on mines’ survivors.

Duties and Responsibilities

3. DESCRIPTION OF RESPONSIBILITIES /SCOPE OF WORK

 

Under the overall management of Community Security and Social Cohesion Component Coordinator and daily supervision of Mine Action Specialist the consultant is expected to:

1. Review the existing legal framework relevant to MVA and identify the gaps in the legislation that require appropriate changes or additions.
2. Review all available data on civilian casualties caused by mines and explosive ordnance.
3. Review all efforts undertaken by governmental and non-governmental organizations towards MVA so far.
4. In close coordination with UNDP IMSMA Technical Advisor, develop a formalized document consistent to IMSMA Core where data is to be entered on a regular basis.  
5. Collect the data on mines’ survivors in line with International Mine Action Standards (IMAS) 13.10 MVA adhering the core humanitarian principles of humanity, neutrality, impartiality and independence  as well as taking in consideration the gender equality principles.
6. Analyze and specify the priority assistance needs of the identified mines’ survivors such as emergency and ongoing medical care, rehabilitation, psychological and psycho-social support, socio-economic inclusion (education & skill development, social inclusion, employment and social protection).  
7. Develop and submit interim reports upon the completion of each deliverable and final report as per agreed format with Mine Action Specialist, UN RPP.

 

Expected Outputs:

 

The following outputs are expected under this contract:

1. Collected data on mines’ survivors
2. The data on mine’s survivor fed in IMSMA

 

It’s expected that the Consultant will achieve the outputs providing deliverables, as 

 

4. Deliverables

 

Deliverable #	Task description	Deadline
1	Develop a plan of its work activities till November 2021. Indicators of the task completion: A plan is approved by Mine Action Specialist and Community Security and Social Cohesion Coordinator, UN RPP.	1 weeks after the start of the assignment.
2	1 Conduct review: the existing legal framework relevant to MVA and identify the gaps in the legislation that require appropriate changes or additions; all available data on civilian casualties caused by mines and explosive ordnance; all efforts undertaken by governmental and non-governmental organizations towards MVA so far. 2 Develop a formalized document consistent to IMSMA Core where data is to be entered on a regular basis. Indicators of the task completion: The relevant report with analytical conclusions is submitted to and accepted by the UNDP Project team. A formalized document consistent to IMSMA Core where data is to be entered is approved by Mine Action Specialist.	4 weeks after the start of the assignment.
3	Collect the data on mines’ survivors. Indicators of the task completion:   At least 20 % of the total number of civilian casualties caused by mines and explosive ordnance is identified, recorded as per developed format and fed in IMSMA*.	8 weeks after the start of the assignment
4	Collect the data on mines’ survivors. Indicators of the task completion:   At least 40 % of the total number of civilian casualties caused by mines and explosive ordnance is identified, recorded as per developed format and fed in IMSMA*.	12 weeks after the start of the assignment
5	Collect the data on mines’ survivors. Indicators of the task completion:   At least 60 % of the total number of civilian casualties caused by mines and explosive ordnance is identified, recorded as per developed format and fed in IMSMA*.	16 weeks after the start of the assignment
6	Collect the data on mines’ survivors. Indicators of the task completion:   At least 75 % of the total number of civilian casualties caused by mines and explosive ordnance is identified, recorded as per developed format and fed in IMSMA*.	20 weeks after the start of the assignment
7	Collect the data on mines’ survivors. Indicators of the task completion:   At least 90 % of the total number of civilian casualties caused by mines and explosive ordnance is identified, recorded as per developed format and fed in IMSMA*.	24 weeks after the start of the assignment
8	Collect the data on mines’ survivors. Prepare a final report for all completed tasks within the contract. The report should also include the priority assistance needs of the identified mines’ survivors such as emergency and ongoing medical care, rehabilitation, psychological and psycho-social support, socio-economic inclusion (education & skill development, social inclusion, employment and social protection). A format of the report is to be coordinated with Mine Action Specialist in advance.   Indicators of the task completion:   100 % of the total number of civilian casualties caused by mines and explosive ordnance is identified, recorded as per developed format and fed in IMSMA*.	26 weeks after the start of the assignment

 

*The percentage should be based on the OHCHR data “conflict-related civilian casualties in Ukraine caused by mines and ERW” updated at the time of reporting deliverables.

 

5. MONITORING/REPORTING REQUIREMENTS

The Consultant will report to the UNDP Mine Action Specialist and Community Security and Social Cohesion Component Coordinator. Reports (interim reports and final report), plans, quality assurance evaluation forms on activities will be submitted in a format agreed with the Mine Action Specialist.

 

The payment will be arranged in stages according to the proposed payment schedule below and upon acceptance of the deliverables based on quality control and recommendations of the Mine Action Specialist.

The Contractor shall comply with the system of monitoring, evaluation and quality control, implemented by the UN RPP, and provide the necessary information, reports and statistics according to a preliminary determined schedule.

 

The reports, plans, forms developed under this contract remain the property of the UN RPP.

 

6. PROPOSED PAYMENT SCHEDULE

 

The UN RPP will pay the negotiated amount in five tranches as per deliverables outlined above:

• 10% of the total payment upon completion of Deliverables 1 and 2
• 20% of the total payment upon completion of Deliverables 3 and 4
• 20% of the total payment upon completion of Deliverable 5
• 20% of the total payment upon completion of Deliverable 6
• 30% of the total payment upon completion of Deliverables 7 and 8

The payment is made by UNDP within 30 (thirty) calendar days from the date of respective deliverable acceptance by UNDP and submission of originals of invoice, act of acceptance and tax invoice (if applicable).

 

7. EXPERIENCE AND QUALIFICATIONS REQUIREMENTS

 

Professional Experience of the Consultant:

 

1. Higher education certification in compliance with Ukrainian educational system preferably in the following fields: medical, social science, social work, education, development, statistical science or relevant
2. At least 1 year of experience within project management of disability and/or victim assistance or other relevant fields
3. Experience in report writing that involved research findings, data and statistics in the relevant fields (at least one example should be provided).
4. Knowledge of relevant International Mine Action Standards (IMAS)
5. Work experience with the state databases in medical and social rehabilitation fields
6. Fluency both written and spoken in English, Ukrainian and Russian
7. Experience in Humanitarian Mine Action will be an asset 
8. Work experience with UN or International NGO will be an asset

Competencies

Competencies:

• IT skills: Computer literacy with good knowledge of MS Office (Word/Power Point/Excel)
• Communication: Excellent communication skills.
• Corporate Competencies: Demonstrates integrity by modeling UNDP’s values and ethical standards; promotes the vision, mission and strategic goals of UNDP; displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; must comply with national laws and are subject to UNDP’s Code of Conduct.
• Professionalism: Significant experience in implementing; strong analytical skills and knowledge of research methodologies and internationals standards of data collections.
• Planning and management: Ability to work within tight deadlines.
• Teamwork: Ability to interact and to establish and maintain effective working relations with people of different national and multi-cultural backgrounds; strong interpersonal skills.

Required Skills and Experience

8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

 

Applicants shall submit the following documents:

Required
+	Personal CV, including information about past experience in similar projects / assignments and contact details of referees.
+	At least 2 (two) recommendation letters from previous employers and/or customers confirming the relevant work experience.
+	Offeror's Letter to UNDP confirming interest and availability for the Individual Contractor (IC) assignment and it must be accompanied by: 1. Technical section that must include: Description of the elements of victim assistance and the role of Mine Action in this field. Description of what information the victims’ database should include. 2.Financial Proposal as per template.

 

9. FINANCIAL PROPOSAL

 

 Lump sum contract

 

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

 

The Consultant will be responsible for all personal administrative expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.

 

The Consultant  should budget at least 2 travels to Severodonetsk, Luhansk oblast and 2 travels to Kramatorsk, Donetsk oblasts.

 

Travel costs

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 

10. EVALUATION CRITERIA

 

#	Evaluation Name	Maximum Score
1	Educational background: Master’s degree or higher in the relevant fields – 12 points; Bachelor’s degree in the relevant fields – 11 points; Higher education in non-relevant fields – 10 points. Indicator. Copies of diplomas are attached	12
2	Experience in similar project management of disability and/or victim assistance: 3 years and more – 12 points; 2 years – 11 points; 1 year – 10 points; Indicator. CV, references and recommendation letters from previous employers and/or customers).	12
3	Experience in report writing that involved research findings, data and statistics in the relevant fields: three examples – 12 points; two examples – 11 points; one example – 10 points.  Indicator. Indicated in CV with the references and recommendation letters from previous employers and/or customers.	12
4	Knowledge of relevant International Mine Action Standards (IMAS): comprehensive description – 12 points; good description with slight inaccuracy – 11 points; partial description but it reveals the underlying principles – 10 points.  Indicator. Description of the elements of victim assistance and the role of Mine Action in this field.	12
5	Work experience with the state databases in medical and social rehabilitation fields: comprehensive example – 12 points; good example with slight inaccuracy – 11 points; good example with more inaccuracies – 10 points.  Indicator 1. Description of what information the victims’ database should include.	12
6	Experience in Humanitarian Mine Action: Each year of work experience is 1 point, but note more, than 5 points. Indicator. CV, references and recommendation letters from previous employers and/or customers.	5
7	Work experience with UN or International NGO: Each year of work experience is 1 point, but note more, than 5 points. Indicator. CV, references and recommendation letters from previous employers and/or customers.	5

 

11. EVALUATION METHOD

 

 Combined weighted scoring methods.

 

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

 

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

 

Only candidates meeting the minimum requirements and obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

 

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.