Finance and Administration assistant

Eligibility criteria

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the overall supervision of the Head of Office and the direct supervision of the Human Rights Officer in charge of Kampala Human Rights Monitoring team, the NUNV will undertake the following tasks:

Supports in Human Resources Management:

Assist to maintain archives of all administrative contracts and financial transactions (hard and electronic copies) and updates filing systems as required.

Assists Human resources section as necessary on request.

Supports the Budget and Finance functions:

Assists and supports in the receipt of all accountabilities, send out reminders to concerned staff & ensure correctness and completeness.

Assist in travel logistics and arrangements as requested.

Assist and support in any other request on finance related assignmentsSupports in the Procurement Functions

Assist to update vendor profiles and covers all support aspects of Local Purchase Order processing (RFQ, collection of supporting documentation, analyse quotations for approval).Assist in procuring office supplies, computers, printers and other equipment. Ensures that se- rial numbers are recorded for Asset Management purposes.

Assist to follow up on delivery of ordered items.

Assist to collect all receipts of purchases and ensures that payments are done on time.

Assist and support in any other procurement related assignments

Supports General Administration

Assist in supporting the preparation for conferences and workshops.

Support the team in organizing travel requests for participants, making travel related payments and responding to any other necessary activities.

Assist and support in any other request on Administration related assignments

Supports Inventory management

Assist to with the help of office assistant to carry out a periodic inventory record of all Office

Assets.

Assist and support the logistic team with vehicle maintenance functions.

Performs other related tasks, as required.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Bachelor's degree in law, political science, international relations, conflict and development studies, peace and security, human rights, Business Administartion or related field.

Required experience: 24 Months Experience remark:

Progressive responsible experience in related financial/administrative functions. Experience in the use of computers and office software packages (MS Office, especially Excel, Word, Excel, Power Point, etc). financial management and general administration services is an asset

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Human rights Area of expertise details:

Knowledge of human rights issues and ability to identify related problems in their political, ethnic, racial, gender equality and socio-economic dimensions. Knowledge of institutional mandates of human rights organizations, prevailing policies and procedures. Re• search and analytical skills, including ability to identify and participate in the resolution of human rights issues. Ability to identify sources for data collection, analyze information and draft human rights reports. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commit• ments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; re• mains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organization: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Driving license: No Competencies values:

Planning and Organizing, Technological Awareness, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 13 May 2021