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Acquisition Planning Assistant

Goma (Congo Democratic)

  • Organization: UNV - United Nations Volunteers
  • Location: Goma (Congo Democratic)
  • Grade: International Specialist - Internationally recruited Volunteer
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: 2021-05-13

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Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the supervision of the Chief Acquisition Planning Officer the duties of the Acquisition Planning Assistant will include but not limited to the following:

  • Raise shopping Cart in UMOJA and follow closely their execution by Procurement Section accordingly.

  • Prepare and formulate operational cost estimates, including travel and training for the section.

  • Prepare the annual Supply Chain Management (SCM) Acquisition Plan based on the approved Budget. Revise the Acquisition Plan (AP) every quarter of the fiscal year and submits to Procurement Section for further actions;

  • Prepare annual budget performance report and prior year obligations report for SCM;

  • Provide input into the preparation of allotments, including redeployment of funds when

necessary, to meet the operational requirements of the Section, ensuring appropriate

expenditures; verify accuracy of input data, ensuring consistency of data in previous and new allotments issued to the specific accounts; review on ongoing basis expenditures and obligations against the approved budget and processes corrections as required;

  • Regularly update the reports on the status of Supply Chain Management (SCM) accounts expenditures, obligations and balances; prepare draft narrative of the performance report by justifying the requested increase or decrease by object of expenditure and completes related resource tables; provide financial information and tables to clients; regularly review validity of outstanding obligations and initiate action as necessary;

  • Monitor shopping carts raised in the monthly Acquisition Plan. Review requisitions for goods and services against the Acquisition Plan to ensure correct objects of expenditure have been charged and availability of funds; assist in the preparation of budget performance submissions, analyzing variances between approved budgets and actual expenditures; coordinate technical evaluation reports and produces the documentation; manage Low Value Acquisition for MSD.

  • Liaise with other Sections on procurement, budgetary and financial matters.

  • Perform any other duties as requested by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Business Administration, procurement, Logistics, supply chain, Information technology and/or other relevant discipline, or equivalent

Required experience: 36 Months Experience remark:

At least 3 years of professional experience in property management or Business Administration or operations work in private industry or a government organization; relevant practical experience in the UN would be an asset

Language skills:
  • English(Mandatory), Level - Fluent
  • French(Optional), Level - Working Knowledge
Area of expertise: Administration and administrative assistance, Development programme/project administration Area of expertise details:

- Business Administration, procurement, Logistics, supply chain, Information technology and/or other relevant discipline, or equivalent

- Microsoft Office suite, Microsoft Project, SAP, CRM applications, UMOJA.

Driving license: Yes Competencies values:

Communication, Creativity, Ethics and Values, Integrity, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 13-05-2021

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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