National Supply Chain Officer- Special Service Agreement- SSA
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Supply Chain Officer-Special Service Agreement (SSA)- LIlongwe
Job Title: National Supply Chain Officer, Special Service Agreement (SSA)
No. Position/s: 1 (One)
Type of Contract: Special Service Agreement (SSA)
Date of Issue: 30 April 2021 Deadline: 09 May 2021
Functional Unit: Supply Chain
Duty Station: Lilongwe
Duration: 6 months
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
Malawi is a small landlocked country in Southern Africa. With a population expanding rapidly at 3 percent per year and the majority of livelihoods dependent on agriculture, the population is highly vulnerable to the effects of climate-related disasters. Poverty is experienced by most rural families, with those headed by women suffering the most. Relying on small parcels of densely cultivated land for their livelihoods, rural Malawians are highly affected by climate change. Episodes of drought as well as severe flooding are increasing in frequency, intensity and unpredictability, giving the most vulnerable households inadequate time to recover.
Malawi’s challenges are also compounded by high rates of HIV infection (at 9.6 percent), low primary school completion rate (at 51 percent) and chronic under-nutrition (at 37 percent for children under 5). WFP continues to partner with the government, other UN agencies, NGOs, civil society and the private sector to achieve the Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), addressing structural drivers of hunger wherever possible.
WFP Malawi’s Country Strategic Plan 2019-2023 sets an ambitious goal of putting Malawi on a sustainable path to food and nutrition security by 2030. WFP is focused primarily on technical assistance to well-resourced, well-coordinated, nationally owned government programmes.
Among other priority areas, the Supply Chain Strategy 2020-21 builds on this principle and aims to strengthen the local supply chain capacity of key partners such as the National Food Reserves Agency (NFRA) and the Agricultural Development and Management Corporation (ADMARC).
Strategic Priority 1:
- Internal optimization: Mapping existing supply chain capacities, strengths, and areas for improvement
- Skills and activity development
- Considering the current staffing structure and unit objectives, advise on targeted activities that will enable the unit transition into the new supply chain 2.0
Strategic Priority 2:
- External Optimization: Review and analyse Malawi’s Strategic Grain Reservice (SGR), food agencies and Government supply chain processes
- Identification of weaknesses/gaps and potential alignments with WFP to improve efficiency
- Conduct a qualitative study of Government’s supply chain organs and systems
Within this framework, the Officer will work under the direct supervision of the Senior Consultant - Government Food System Analyst and in close coordination with the Head of Supply Chain. The officer is expected to assist with analysis of internal and external Government food supply chain processes and make recommendations on how to optimize both (in line with the WFP Malawi Supply Chain Strategy).
The outlined activities have been developed with the aim of improving existing structures and networks as well as further enhancing supply chain capabilities and stakeholder coordination for strengthened local supply chain management.
KEY ACCOUNTABILITIES (not all-inclusive)
Key duties include:
- Contribute to the independent review of Government supply chain processes and make recommendations to improve the existing set up.
- Contribute to the analysis and evaluation of the current operational and institutional set up of Malawi’s food agencies, specifically in relation to supply chain processes.
- Assist with the food supply chain review exercise by conducting interviews, meetings, peer reviews, SWOT analysis, etc. and identify any impediments to the successful execution of supply chain objectives (within Government and WFP).
- Improve communication and relations between WFP and the food agencies by outlining the mutual benefits of the review exercise
RESULTS AT THE END OF CONTRACT
- Submission of inputs to the Inception and Final reports
- Food Supply Chain stakeholder map and contact list
- Presentation and communication strategy of findings and recommendations.
- Other dissemination products as may be agreed and determined by the supervisor
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- At least 8 years of relevant working experience in research and analysis, methods design, quantitative and qualitative research in social sciences, etc.
- Experience in supply chain optimization studies or development
- Proven experience in food logistics, procurement, and supply chain management
- Experience in participating in similar assignments, preferably within Malawi or Southern Africa
- Extensive experience in working with Governments, regional bodies, and WFP
KNOWLEDGE AND SKILLSMENTS
- Proven practical expertise of crafting or implementing thorough supply chain evaluations and/or plans
- Understanding of national development planning and programming processes including National Development Plans and strategies
- Proven networking skills
- Track record of excellent English report writing
- Strong communication, interpersonal and diplomatic skills
- Ability to work with people from different cultures and background
STANDARD MINIMUM QUALIFICATIONS
- Qualification in Economics, Food Systems, Supply Chain Management, Logistics, Technology, Operations, Analytics or another relevant field
- Fluency in English language (Level C)
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills : Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Supply Chain Strategy||Demonstrates understanding of supply chain strategies and corporate frameworks. Supports analytical and conceptual work on supply chain strategy and implementation.|
|Supply Chain & Networks Management||Demonstrates robust understanding of end-to-end supply chain management. Supports the design and implementation of supply chain, retail and partnership networks.
Supports the design and integrated delivery of supply chain services.
|Supply Chain Capacity Strengthening||Demonstrates robust understanding of supply chain capacity strengthening in operational contexts. Implements capacity development initiatives in own area of responsibility.|
|Supply Chain Performance & Development||Supports integrated supply chain information management and conducts advanced Supply Chain and performance analytics. Contributes to supply chain improvement and innovation initiatives.|
|Supply Chain Planning||Demonstrates robust understanding of supply chain planning in operational contexts. Designs plans and operational scenarios in collaboration with key internal and external stakeholders. Leverages expert intelligence and system data to conduct planning analytics.|
WFP is committed to gender equality in its mandate and its staff. Well qualified candidates, particulary females are strongly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.