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Finance Officer

Juba (South Sudan)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Juba (South Sudan)
  • Grade: LICA-8, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
  • Closing Date: 2021-05-14

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Background Information - Job-specific

Under the direct supervision of the Finance Specialist, the Finance Officer provides key elements of project operational financial planning, monitoring and reporting while ensuring project finances are used in accordance with UNOPS financial procedures and guidelines and related donor requirements. S/he maintains oversight and control over the financial activities including providing accurate financial information for decision making and implementation of required internal controls to safeguard the financial resources of the organization. 


Functional Responsibilities


  1. Implementation of operational strategies and procedures

  2. Budget Preparation and Management

  3. Cash Management and Treasury

  4. Control of Accounts and Payments

  5. Knowledge Management and sharing

  6. Team Management

1.Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:-
  • Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;

  • Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office’s resource mobilization efforts;

  • Implementation of cost saving and reduction strategies in consultations with office management.

2. Implements key aspects of budget preparation and management towards achievement of the following:-
  • Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances;

  • Identification of administrative budgetary requirements; provision of guidance on guidelines for budget preparation;

  • Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures;

  • Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities;

  • Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary;

  • Status of budgetary allocations monitored on an ongoing basis; networking with clients to strengthen budget management and take corrective actions when required.  Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained;

  • Collaboration in the improvement of the UNOPS Project Budget formulation system, with the cooperation of the Information Technology, ensuring relevance of the system at all times by updating and proposing change to facilitate financial management of project and enhance financial reporting;

  • Review and appropriate recommendations with respect to the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

3. Cash management and treasury: Provides substantive review, contributions, and support towards achievement of the following:-  
  • Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site;

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application;

  • Establishment of efficient local banking arrangements and compliance with local financial and banking regulations;

  • Building of project capacity to effect payments using ERP/OneUNOPS and/or Imprest Accounts;

  • Monitoring of the delivery and income of the Fund;

  • Discussion and communication with the project support colleagues on the savings or potential concerns that may require further review.

4.  Accounts and payments: Ensures and is accountable for key elements of the following:-
  • Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls are duly prepared; travel claims and other entitlements are duly processed;

  • Quality control of the account by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;

  • Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger;

  • Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries;

  • Ensuring proper receipt, management, safeguarding and disbursement of payments handled by the field; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters;

  • Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution;

  • Preparation of timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures;

  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions; 

  • Ensuring proper maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in ERP and their application to AR pending items.

5. Knowledge building and knowledge sharing:-
  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics;

  • Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management;

  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

6. Team Management:-
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective performance management, coaching, and promotion of learning and development;

  • Provide oversight, ensuring compliance by team members with existing policies and best practices.


Education


  • Bachelor’s degree in Business Management, Business Administration or related is required.

  • PhD or Master’s Degree in Business Management, Business Administration or related will be an added advantage.

Experience

  • A minimum of two (2) years of relevant work experience in the field of financial management is required;
  • Experience working with UNOPS or Other UN Agency or International Organization is an added advantage;
  • Experience in accounting with responsibility for project accounting and preparation of financial statements in an international organization is an added advantage;
  • Experience with Google sheets and documents is an added advantage;
  • Experience in Donor Contract Management is an added advantage.


Skills
  • Accounting & Finance - Budget preparation (optional)
  • Accounting & Finance - Financial Statements (optional)
  • Accounting & Finance - Knowledge of UN Financial Rules and Regulations - ( optional)
  • Accounting & Finance - Financial Management ( 2 years)
  • Accounting & Finance - Financial Reporting (2 years)
  • Accounting & Finance - ERP Agresso/Finance (optional)
  • Accounting & Finance - Cost Recovery (optional)

Languages

  • Fluent in English language is required (read, write and speak)

Competencies


Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement
Contract level: LICA 8- Specialist
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’



For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information -South Sudan

The UNOPS South Sudan office helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.

Note this is a non-family duty station

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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