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Executive Associate (Pharmaceuticals)

New Delhi (India)

  • Organization: WHO - World Health Organization
  • Location: New Delhi (India)
  • Grade: GS-7, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Pharmacy
  • Closing Date: 2021-05-24

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OBJECTIVES OF THE PROGRAMME

Purchasing and Contracts Services (PCS) is responsible for the procurement of goods and services including medical supplies. These activities support programmes, projects, Regional and country office activities of the organization in the South East Asia Region.

DESCRIPTION OF DUTIES

Under the direct supervision of the Procurement Officer, the Executive Associate will be required to perform the following functions:

1. Provide assistance in the procurement and delivery of supplies (mainly pharmaceuticals, related consumables and Instruments) and equipment for assigned countries in the Region.Oversees the process of research, retrieval and presentation of information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as provides guidance in obtaining specifications for new supplies on the market.

2. Monitor the day to day correspondence and operations of the procurement, shipping and logistics unit.

3. Prepare correspondence, memoranda, and contract review committee reports, maintain appropriate follow up.

4. Perform Order Administrator function and responsibility in the Global Management System (GSM) which involves reviewing and assigning Request for Pricing Estimates (RPEs) to buyers. Also verify all approved goods, requisitions to ensure compliance with business rules and principles prior to assigning cleared requisitions to the procurement team at Global Service Centre (GSC).

5. Coordinate with relevant internal and external stakeholders including Headquarters, GSC, WHO Country Offices (WCO) and Technical Units at the Regional Office, varying contractual partners, shipping agent, Government Officials and Administrative units in respective offices across the region.

6. Implement the Procurement Strategic plans, acquisition plans, solicitation methods, as well as maintain and manage required vendor database.

7. Provide Emergency response assistance to WCO's ensuring value for money procurement of goods and services in a timely and efficient manner.

8. Ensure compliance with legal and audit contract requirements, for existing and proposed long term agreements (LTA), lease /rental and goods and services contract agreements.

9. Facilitates and participates in tender pre-bid meetings, and other inter organizational meetings.

10. Verify and certify invoices for payment against purchase orders for accuracy. Liaise with other the Administrative unit and, Budget and Finance unit as required.

11. Supervise and manage work assignment to the reporting staff of the unit under incumbent's team.

12. Monitor staff performance (e-PMDS ) along with development in accordance with WHO staff rules.

13. Perform other related duties and flexible to cover colleagues or represent unit, as assigned by supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: -Completion of secondary education. - Diploma in Pharmaceuticals.
Desirable: -University Degree in Pharmaceuticals. WHO only considers higher education qualifications obtained from an accredited institution. The list can be accessed through this link: http://www.whed.net

Experience

Essential: -At least ten years' experience in Administration and/or procurement of goods and services. - Pharmaceutical training. (Minimum 3 years)
Desirable: -Experience in procurement or logistics is highly desirable

Skills

Knowledge of Pharmaceuticals and Instruments -Good knowledge and understanding of a range of WHO administrative policies and procedures including principles and practices of procurement and logistics rules, procedures, tools and techniques. -Good communication and interpersonal skills, ability to prioritize responsibilities, lead, and work proactively with a team. -Ability to take initiative and apply judgment to identify and resolve matters arising efficiently. -Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training

Other skills (eg IT): Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.

WHO Competencies

- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Hindi.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,367,639 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profileand to apply to this vacancy.
  • A written test may be used as a form of screening.
  • The written test for shortlisted candidates will tentatively between 28 June and 9 July 2021. Candidates are advised to make themselves available during that period.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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