UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the UN global development network. It advocates for change and connects countries to knowledge, experience, and resources to help people build a better life. UNDP operates in 177 countries, working with nations on their own solutions to global and national development challenges.
The UNDP Libya CO response to the ongoing crises focuses on stabilization, political dialogue, reconciliation, and elections. UNDP’s work will strive to centre creation of peace dividends strengthening social cohesion and national unity as overall objectives in initiatives undertaken jointly by the four related projects. By connecting and streamlining different projects in an area-based approach, encouraging increased civic engagement and ownership, and substantively including a wide variety of stakeholders, UNDP will ensure to amplify the impact of its initiatives and its sustainability.
Stability, Unity and Social Cohesion (SUSC) promotes a coherent approach to boost local stability, national unity, and social cohesion. SUSC aims to streamline and coordinate UNDP’s efforts through three existing complementary projects (Stabilization Facility, National Reconciliation and Local Elections) while introducing a new project on Preventing Violent Extremism into communities where it is most needed.
The projects associate will report to the Project Coordinator and provide support to all aspects of the project implementation.
Duties and Responsibilities
Assist project administrative management, financial management, delivery of project activities and project procurement
Project Administrative management
- Provide support to the SUSC project coordinator in the implementation of tasks critical for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc.).
- Maintain records on all project personnel and local consultants and their respective statuscontracts, TORs, sick leave, vacation, etc.) in accordance with accepted policies and procedures.
- Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities.
- Draft minutes of Project Board meetings.
- Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records.
- Arrange external and internal meetings; and
- Draft TORs, concept notes and other background papers as requested by the project coordinator.
- Prepare requests for advance of funds and/or direct payments.
- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions.
- Prepare proposals for budget revisions.
- Prepare and submit expenditure and programme budget status reports.
- Respond to queries from the Government and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required.
- Prepare recurring reports as scheduled and special reports as required for budget preparations and audit.
- Advise and assist the project coordinator and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services.
- Undertake other financial and administrative tasks on an ad hoc basis.
- In accordance with the work plan arrange for procurement of equipment, supplies. and services.
- Arrange for equipment maintenance and insurance as required.
- Ensure that contractual processes follow the stipulated UNDP procedures.
- Physically clear and ensure delivery of equipment and supplies procured for the various programme sites.
- Maintain an equipment and spare inventory including verification and transfer when required.
Strong professional and organizational skills; good interpersonal skills essential
- Demonstrates openness to change and ability to manage complexities.
- Consistently approaches work with energy and a positive, constructive attitude.
- Demonstrates good oral and written communication skills.
- Demonstrates ability to manage complexities and work under pressure.
- Experience with a UN agency/project is an asset.
Demonstrates commitment to UNDP’s mission, vision and values.
- Exerts strict adherence to corporate rules, regulations, and procedures. Familiarity with the internal control framework and results-based management tools is a must.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Knowledge Management and Learning
- Share’s knowledge and experience.
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
- Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and project implementation and reporting.
- Ability to establish and maintain contacts with operational-level officials of the host government required. Excellent interpersonal skills are essential part of the job.
Required Skills and Experience
- Secondary school certificate is required and first-degree university, degree in relevant field is desirable, certification specified field e.g., HR, Finance, Administration, ICT
- Minimum 5 years of relevant work experience. Every additional 2 years or more years of relevant experience counts toward 1 additional quartile
- Excellent computer skills and ability to operate under pressure.
- Experience of working in Development Sector, especially UN, would be an asset.
Fluency in English required. Arabic language skills is an asset.