Asset and Warehouse Officer-Afghan National Only
Kabul
- Organization: IRC - International Rescue Committee
- Location: Kabul
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Logistics
- Transport and Distribution
- Closing Date: Closed
Materials Receiving and Dispatch:
- Receive and document materials from suppliers and other sources
- Inspect materials during receiving and update required documentation
- Liaise with the Logistics Manager, Deputy Sr. SCC to advise Programs of potential inventory shortages and to provide an update on stock levels
- Inspect materials dispatched from the main warehouse to field sites warehouse and update appropriate dispatch documents
- Implement Supply Chain Standard Operating Procedures on assets and inventory management
- Handle all Contribution In Kind (CIK) and Closed-Grant Inventory
- Organize the replenishment of stock items as the need arises based on approved purchase requisitions and inventory management policy
2. Warehouse Documentation:
- Update stock cards, bin cards, and inventory system regularly
- Implement standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards
- Maintain the Warehouse records (i.e. Warehouse Register) for all outgoing and incoming receipts and activities
- Ensure Warehouse Authorization Schedule is up to date and is displayed in a visible place in the warehouse
3. Warehouse Controls:
- Participate in, and provide accurate reports for, year-end counts exercise
- Fully participate in periodic 20% inventory cycle-counts for all stock
- Conduct periodic internal inventory checks and document all findings, discrepancies, and reconciliations
- Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse
- Ensure efficient and effective arrangement of storage facilities with appropriate layout, and with signs displayed visibly
- Assign tasks to and supervise casual laborers
4. Warehouse Safety and Security
- Ensure physical security of the Warehouse by restricting visitors and unauthorized persons
- Implement and ensure effective and understandable safety procedures
- Ensure the maintenance of warehouse building(s), fittings, and equipment
- Maintain and document an effective warehouse pest control program
- Maintain and periodically service fire extinguishers
5. Asset and Property:
- Ensure that all assets are controlled and managed properly in accordance to donor-specific polices
- Implement standard IRC assets management policies and procedures
- Update appropriate Asset records, including the Asset register and produce monthly Asset reports
- Work closely with the supervisor to dispose of assets by mechanisms such as auction, transfer, and donation, in compliance with donor requirements and organizational policies
- Conduct asset inventory (physical count) during each reporting period
6. Reporting:
- Prepare updated asset list for the end-of-grant report and develop running cost-analysis of assets
- Prepare and submit accurate inventory and asset reports to supervisor on time pursuant to donor requirements for assets
- Develop and update warehouse material distribution plans as required
This vacancy is now closed.
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