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Asset and Warehouse Officer-Afghan National Only

Kabul

  • Organization: IRC - International Rescue Committee
  • Location: Kabul
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Logistics
    • Transport and Distribution
  • Closing Date: Closed

Materials Receiving and Dispatch:

  • Receive and document materials from suppliers and other sources
  • Inspect materials during receiving and update required documentation
  • Liaise with the Logistics Manager, Deputy Sr. SCC to advise Programs of potential inventory shortages and to provide an update on stock levels
  • Inspect materials dispatched from the main warehouse to field sites warehouse  and update appropriate dispatch documents
  • Implement Supply Chain Standard Operating Procedures on assets and inventory management
  • Handle all Contribution In Kind (CIK) and Closed-Grant Inventory
  • Organize the replenishment of stock items as the need arises based on approved purchase requisitions and inventory management policy

2. Warehouse Documentation:

  • Update stock cards, bin cards, and inventory system regularly
  • Implement standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards
  • Maintain the Warehouse records (i.e. Warehouse Register) for all outgoing and incoming receipts and activities
  • Ensure Warehouse Authorization Schedule is up to date and is displayed in a visible place in the warehouse

3. Warehouse Controls:

  • Participate in, and provide accurate reports for, year-end counts exercise
  • Fully participate in periodic 20% inventory cycle-counts for all stock
  • Conduct periodic internal inventory checks and document all  findings, discrepancies, and reconciliations
  • Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse
  • Ensure efficient and effective arrangement of storage facilities with appropriate layout, and with signs displayed visibly
  • Assign tasks to and supervise casual laborers

4. Warehouse Safety and Security

  • Ensure physical security of the Warehouse by restricting visitors and unauthorized persons
  • Implement and ensure effective and understandable safety procedures
  • Ensure the maintenance of warehouse building(s), fittings, and equipment
  • Maintain and document an effective warehouse pest control program
  • Maintain and periodically service fire extinguishers

5. Asset and Property:

  • Ensure that all assets are controlled and managed properly in accordance to donor-specific polices
  • Implement standard IRC assets management policies and procedures
  • Update appropriate Asset records, including the Asset register and produce monthly Asset reports
  • Work closely with the supervisor to dispose of assets by mechanisms such as auction, transfer, and donation, in compliance with donor requirements and organizational policies
  • Conduct asset inventory (physical count) during each reporting period

6. Reporting:

  • Prepare updated asset list for the end-of-grant report and develop running cost-analysis of assets
  • Prepare and submit accurate inventory and asset reports to supervisor on time pursuant to donor requirements for assets
  • Develop and update warehouse material distribution plans as required
This vacancy is now closed.
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