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Associate Project Co-ordination Officer

Vienna (Austria)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Vienna (Austria)
  • Grade: P-2, Internationally contracted - Open for OSCE's 57 participating States - Junior level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2021-06-02

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Background    
     
   

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

 

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

 

The Conflict Prevention Centre (CPC) plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General (SG) and the Chairpersonship, in leading work on all aspects of the conflict cycle, and in supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension.

 

The Programming and Evaluation Support Unit (PESU) assists the Secretary General and the Chairpersonship in the implementation of the Organization’s Project Management framework and standards, in line with the Common Regulatory Management System (CRMS) and with the recognized international standards. It is the primary point of contact for the Chairpersonship and participating States' delegations on programmatic and project management matters in relation to the Unified Budget (UB) process, as well as the Extra-budgetary contributions. PESU advises senior management and field operations on implementation of programme and project management as well as Performance-Based Programme Budgeting (PBPB) and co-ordinates all related training and coaching activities (i.e. strategic planning, programme management, project management) undertaken by the Unit across the Organization.

     
Tasks and Responsibilities    
     
   

Under the direct supervision of the Chief, Programming and Evaluation Support Unit (C/PESU), as Associate Project Co-ordination Officer, you will be tasked with the following:

 

  1. Advising field operations and Secretariat Departments and as and when needed institutions to provide support to project and programme managers in the implementation of the different phases of the project and programme management cycles, identifying issues of concern and suggesting appropriate solutions; 
  2. Designing and updating OSCE-specific tools, guidelines and other didactic material, preparing and conducting coaching and training sessions on project and programme management methodology and approach, both at central level, and as tailor-made, on-site support to single field operation or institution; 
  3. Providing support to field operations in the elaboration of Unified Budget documents (Programme Outline, Unified Budget Proposal, Programme Budget Performance Review) and contributing to the review process undertaken at the level of the Secretariat; as well as backstopping of the OSCE Special Monitoring Mission to Ukraine in the planning, preparation, programming, and budgeting of all key programme and project documents; 
  4. Contributing to the development of lessons learnt and to the process of sharing best practices across the Organization;
  5. Advising the supervisor on policy development and on strategies to support the enhancement of the quality of project and programme management in the Organization; 
  6. Drafting various documents, including background papers, reports and analyses; interacting with other Units of the CPC and/or the Secretariat in the development of policy and analytical papers of a regional, thematic or cross-dimensional nature; 
  7. Contributing to the assessment of project proposals submitted to PESU from the field operations, the Secretariat and/or other programmatic units; 
  8. Assisting, as necessary, in the process of self-evaluation of programmes and projects; 
  9. Establishing and maintaining relations with relevant bilateral and international organizations to ensure information sharing on project and programme management practices; 
  10. Keeping abreast of donors' requirements in terms of policies and practices, with a view to support the field operations in their extra-budgetary efforts; 
  11. Performing other related duties as assigned.

 

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

     
Necessary Qualifications    
     
   
  • First-level university degree in political science, international relations, management or other field related to the assignment; post graduate studies in a respective field would be an asset; 
  • Four years of relevant professional experience with a governmental aid agency or an international organization in programme and project management and evaluation; 
  • Excellent inter-personal, communication and organizational skills; 
  • Demonstrated knowledge of results-based project/project cycle and programme management; 
  • Demonstrated coaching and training delivery capacity; 
  • Ability to work in a team and establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity; 
  • Good understanding of the actors and dynamics of international development assistance, in particular related to conflict prevention, crisis management and post-conflict rehabilitation; 
  • Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities; 
  • Professional fluency in English, including excellent drafting skills; 
  • Ability to operate Windows applications including word processing and email.
     
Required competencies    
     
    Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
     
Remuneration Package    
     
   

Monthly remuneration approximately is EUR 5,089, depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

 

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

     
How To Apply    
     
   

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies

 

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

 

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

 

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

 

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

 

Please be aware that the OSCE does not request payment at any stage of the application and review process.

     
     
     
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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