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Finance Clerk with BMS/GSSU/Finance Support-GS 4

Amman (Jordan)

  • Organization: UNDP - United Nations Development Programme
  • Location: Amman (Jordan)
  • Grade: GS-4, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Border and Customs
  • Closing Date: 2021-05-17

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

In May 2019, The United Nations Development Programme (UNDP) approved the expansion of services of its Global Shared Services Unit (GSSU). With offices in Copenhagen, Kuala Lumpur and Istanbul, the GSSU services over 180 countries, 40,000 personnel and more than 40 other UN Agencies and Organizations. Through its functional lines, GSSU ensures high quality and timely delivery of human resources, financial and procurement services as well as information and innovative tools to its various clients and stakeholders. 
 
The GSSU within the UNDP Bureau for Management Services (BMS) supports all UNDP offices and units with the provision of transactional services. This includes a core set of transactions in Finance and HR that are already being handled by the GSSU in Kuala Lumpur. The main objective for the clustering of shared services is to ease the provision of support services, thereby enabling Country Offices to focus its core purpose of supporting national development programmes. The GSSU is led by the Deputy Director of BMS. The Management Committee (MC), comprised of the BMS Director and Deputy Director, the Chief Financial Officer, and the Director of the Office of Human Resources, provides overall direction and guidance to the GSSU and reviews reports on the status and performance of transaction service centers. It also provides oversight for the transitional process, including new functions moving into the GSSU. Operational Level Agreements (OLAs) will be instituted for internal performance agreements with OFRM.
 
The Finance Assistant may have to work for different regional bureaus and offices depending on management needs and workload evolutions. Under the guidance and direct supervision of the Finance Analyst or Associate, the Finance Assistant provides guidance in the execution of financial services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
 
The Finance Assistant is responsible for supporting the work assigned to the Finance sub-unit and applies the Standard Operating Procedures (SOPs) to provide the required services. Under the guidance and direct supervision of the Finance Analyst/Associate, the Finance Assistant is responsible to perform any of the financial functions listed below, including but not limited to:
 
Payable Services
Revenue Services & Contribution Management Services
General Accounting Services
Project Accounting Services

 

 

Duties and Responsibilities

1.Ensures implementation of operational strategies and procedures, focusing on the achievement of the following results:
 
•Full compliance of financial processes and financial records with SOPs, IPSAS and UN/UNDP rules and regulations, policies, strategies and the Internal Control Framework (ICF).
•Provision of inputs to the elaboration of work plans.
 
2.Provide accounting, finance and administrative support, focusing on the achievement of the following results:
 
•Assistance with the proper control of the supporting documents for payments, financial reports, procure-to-pay, record to report, revenue and payment execution.
•Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
•Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures, and potential funding problems.
•Follow-up with clients for information relating to clustered services.
•Extracting, inputting, copying and filing data from various sources.
•Maintenance of the proper filing system for financial records and documents.
•Ensure proper adherence to Service Level Agreement (SLAs) and contribute to the establishment of a continuous improvement environment. 
 
3.Support the facilitation of knowledge building and knowledge sharing in the Finance Unit, focusing on the achievement of the following results:
 
•Participation in Finance training activities.
•Contribute to knowledge networks and communities of practice.

Competencies

Core
 
Innovation
Ability to make new and useful ideas work
Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations
 
Leadership
Ability to persuade others to follow
Level 2: Proactively identifies new opportunities and challenges
 
People Management
Ability to improve performance and satisfaction
Level 2: Takes ownership of responsibilities
 
 
Communication
Ability to listen, adapt, persuade and transform
Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity
 
Delivery
Ability to get things done while exercising good judgement
Level 2: Meets goals and timelines for delivery of products or services;     
 
 
Technical/Functional
 
Managing Data
Ability to collect and compile data with speed and accuracy identifying what is relevant and discarding what is not. Record data in an accessible manner and maintain data bases
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work
 
Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work
 
Managing Documents, Correspondence & Reports
Ability to produce accurate and well documented records conforming to the required standards
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
 
Planning, Organizing & Multi-Tasking
Ability to plan, coordinate and organize workload while remaining aware of changing priorities and competing deadlines
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
 
Contributions Management
Ability to receive, record, report and manage contributions
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
 
Problem Solving 
Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work
 
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work
 
Accounting (General)
Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situationsLevel 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work
 
 
 
 

Required Skills and Experience

Education:Secondary Education with specialized certification in Accounting and/or Finance. University degree in Finance or Accounting desirable. 
Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
 
Experience:Minimum 4 years with secondary school education or 1 year with a Bachelors’ degree in accounting and/or financial management. 
Knowledge of IPSAS and/or IFRS is required for external candidates
Experience in the usage of computers and MS Office packages 
Advanced knowledge of spreadsheet and database packages. 
Hands-on experience with CRM, preferably with Oracle CX.
Hands-on experience with Enterprise Resources Planning systems (ERP), preferably PeopleSoft/Oracle. 
 
Language Requirements:Fluency in English and Arabic. Working knowledge of other UN language desirable.
 

 

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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