Re- Announced Deputy HR Coordinator- Afghan Nationals Only

Specific Duties and Responsibilities:

• Manage all HR functions including but not limited to orientation, Staff contracts and contracts renewal administration, benefits entitlements, insurance, Changes in status, leave administration, performance management and staff exit management.
• Monitor all recruiting activities, and participate in interviews as required, to ensure transparency and timely recruitment
• Ensure the timely conduct of performance and salary evaluations for every National Staff member based on anniversary date
• Operate and maintain the computerized payroll system ensuring the accurate and timely production of payroll records including salary slips, banking slips and data able to be integrated with the general ledger system
• Advise National Staff on policy issues and assist them in the interpretation of the National Staff policies and procedures
• Oversee HR-related administrative duties and ensure compliance and all legal obligations are fulfilled.
• Follow-up disciplinary measures and related employment law matters are properly applied
• Support the Sr.HR-Admin Coordinator on conducting and organizing IRC’s Way, performance evaluation and any required training
• coordinate, supervise and implement all payroll activities for the country program.
• Liaise with Finance and field offices to plan activities and resolve problems related to payroll processing or payments.
• Assist in induction and departure processes for international staff as requested by the Sr.HR-Admin Coordinator.
• Review and track R&R, vacation, and departure schedules of international staff.
• Keep the tracks for International Staff timesheet & provide the required guidance for them
• Prepare monthly insurance list.
• Prepare the monthly HR reports that includes HR strategy Metrics. Bi-Monthly Management report and statistic for both Kabul & field Offices.
• Assist Sr.HR-Admin Coordinator to monitor national personnel budget lines for IRC Afghanistan
• Oversee the collection and verification of staff timesheets.
• Assist managers in disciplinary actions including ensuring all required documentation is completed and kept on file.
• Ensuring staff records are complete and available for inspection.
• Ensure compliance with all relevant Afghanistan law (as instituted).
• Ensure the accurate tracking of National Staff benefits including the maintenance of complete and authorized forms to support leave taken/absence for:  Annual Leave, Sick Leave, Maternity Leave, Comp time
• Ensure the timely conduct of performance and salary evaluations for every National Staff member based on

Common Duties:

• Attend and participate in trainings identified/organized by your supervisor
• Follow any new procedures and guidelines designated in circulars from Field Coordinator and/or Country Director.
• Report any violations of the IRC Code of Conduct. The reporting of violations is an obligation on the part of all staff members.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.         
• Carries out other duties as assigned by your supervisor.
• Maintain a healthy and empowering office environment that encourages open, honest and productive communication among IRC staff.

Staff Performance Management and Development:

• Exchanging knowledge within the team and providing professional development guidance
• Provide constructive feedback and counsel on appropriate career paths and professional development.

Key Working Relationships: 

• Review the overall payrolls for the national staff of Kabul & Provinces.
• Review the updated vacancy tracking list & keep the record.
• Prepare monthly insurance list
• Prepare the HR strategy Metrics for both Kabul & Provinces
• Review the Statistical & Training track lists