Beirut - Admin Assistant (Protocol) SC 5

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Deadline for applications:

This Vacancy Announcement will close on 21 May 2021 at 11:59 PM, Rome Time.

Terms and conditions:

-This position is open to qualified Lebanese candidates ONLY

- Female candidates are encouraged to apply.

-Only shortlisted applicants will be contacted

Duration:  12 months (extendable)

About WFP:

Assisting more than 90 million people in 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

In Lebanon, WFP works to support approximately 700,000 people with regular assistance using e-cards. WFP also supports Lebanese schools with school meals and has run over 300 development activities which include supporting rural infrastructure, as well as education and training opportunities for vulnerable individuals in families. WFP also supports Lebanon’s National Poverty Targeting Programme.   

To know more about WFP’s mission, please check the below video: 

https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

Organizational Context:

The post is based in Beirut Country Office (CO). The incumbent reports to the Head of Admin or his/her designate. 

Job Purpose:

To support the Country Office in protocol operations, particularly in the port operations, clearance of shipments and aviation cargo.

Accountabilities:

Within delegated authority and under the direct supervision of the Head of Administration or his/her designate, the incumbent will be responsible for the following duties:

• Draft letters to concerned government parties to secure entry permits to restricted areas such as Ports, airports to facilitate WFP operations.
• Draft special permit requests, declaration in Douane or any other clearance formality required for WFP shipments.
• Follow-up on the clearances of submitted applications with the relevant authorities for shipments or aviation cargo.
• Translate directives and communiques received from the government pertaining to the current situation.
• Support the logistics/port team in their official communication with the government for high level visits and meetings.
• Support the Admin Officer in updating the status of assets affected by the office explosion for Country Office and Beirut Field Office.
• Carry out assets transactions on specialized platform as needed.
• Support in identifying the number of assets requiring replacement.
• Perform other related duties as required.

Desired experiences for entry into the role:

• Has demonstrated an ability to perform all routine administrative activities in line with the operating standards through day to day work.
• Has supported in providing ad-hoc guidance to new staff members.
• Excellent communication and interpersonal skills

Standard minimum qualifications: