Head, Documents, Registration and Archiving Section (P-4)
The Hague (Netherlands)
The OPCW’s Verification Division works towards achieving chemical disarmament and preventing the re-emergence of chemical weapons through participation in the planning and oversight of inspections at both military and chemical industry facilities. The division also manages declarations while maintaining and strengthening the scientific capabilities of the Organisation, especially its laboratory component. The division also conducts Technical Assistance Visits at the request of States Parties.
The Division is responsible for the day-to-day operation of OPCW’s verification regime. It is a key element of the Secretariat, using trustworthy and science-based information to implement all aspects of the Convention including decisions from the Policy Making Organs.
- Contract Type
Total Salary (including post adjustment)
- Closing Date
The Section Head develops procedures and guidelines for the management from receipt to disposition and, in the long-term, of classified verification-related information, ensuring that professional-quality management of all information is achieved within the constraints of working with classified documents in a security-critical environment and in compliance with the CWC Confidentiality Annex, OPCW Policy on Confidentiality, and the Manual of Confidentiality Procedure (MCP).
Your prime responsibility is to maintain a correctly managed registry and central repository of all classified and verification-related information in all formats.
As the Head of Documents, Registration and Archiving, your main responsibilities will include the management of the section and its staff. You will be the main custodian of all OPCW classified and all verification-related information, the lead for the development, maintenance, and implementation of broad information management programs, and take the lead in managing the secure archives team.
To view the complete job outline, please click here.
Qualifications and Experience
- Advanced University degree in information, records or archives management. A first level university degree in combination with qualifying experience (minimum 9 years) in a range of information management sectors may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 13 years) may be accepted in lieu of a university degree.
- In-depth knowledge of modern information, records and archives management concepts, methodologies and techniques.
Knowledge and Experience
Make sure you have:
- At least 7 years experience in information management, including document, records and archives management.
- Practical experience in business process analysis and design is highly desirable. Practical experience with Business Intelligence (BI) and Data Analytical tools (e.g. Qlik Sense, Power BI, Tableau) would be an asset. Training and experience in project management will be an asset, as would experience of delivering an information service.
Skills and Competencies
- Leadership and management skills:
1) Team management experience;
2) Ability to provide technical leadership in overseeing the fields of information, records and archives management;
3) Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
- Relevant experience and skills in designing and using modern information, records and archives management systems are essential; in-depth knowledge of databases, statistical tools and with BI and Data Analytical tools (e.g. Qlik Sense, Power BI, Tableau) is highly desirable;
- Ability to prepare reports, Quality System Documents, and other official documents;
- Appreciation of the need to observe confidentiality in a highly-sensitive work area;
- Good planning and organisational skills;
- Excellent interpersonal and communication (verbal and written) skills;
- Strong customer focus;
- Commitment to continuous learning.
Personal qualities should include tact, accuracy and discretion, and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.
The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.
The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Only applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.
Important notice for applicants who are currently insured under the Dutch Social Security system
Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.
Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.