Construction Monitoring Expert - Engineer

Background

The United Nations Office on Drugs and Crime (UNODC), through its Global Maritime Crime Programme (GMCP), supports Member States in strengthening their capacity to counter maritime crime through a sound rule of law and robust criminal justice systems. As part of its portfolio, UNODC-GMCP supports Member States in a number of activities, including the design and delivery of training programmes on maritime law enforcement as well as the provision of specialized equipment to strengthen the operational capacity of maritime law enforcement agencies.

Since its establishment in the Maldives in 2020, UNODC-GMCP has been supporting various maritime law enforcement agencies, including the Maldives Coast Guard, Police and Customs, to enhance their technical and operational capabilities to counter maritime crime, through the delivery of Visit, Board, Search and Seizure (VBSS) and Pierside Vessel Search Techniques training programmes, as well as the provision of specialized equipment to improve Maritime Domain Awareness (MDA) capabilities.

Within the framework of the “Project for Strengthening the Capacities of the Maritime Rescue Coordination Centre (MRCC)” funded by the Government of Japan, UNODC will work closely with the Maldives Coast Guard for the implementation of a comprehensive project to enhance the infrastructural capacity of MRCC, and the capabilities of officers engaged in search and rescue (SAR) and maritime law enforcement (MLE) operations. The project will be implemented through two phases. First, a four-story building will be constructed at the current MRCC premises in Villimale’. This phase includes the review of construction documents (bill of quantity (BoQ), bill of materials (BoM), revision of drawings), the procurement of construction materials, machinery and tools, as well as the purchasing of relevant IT equipment and furniture towards a functional, well-equipped MRCC facility. The second phase of the project will start in 2022, with the development and provision of tailored training programmes to improve the capabilities of Maldivian government agencies. The Maldives Coast Guard, through a Project Manager and supported by UNODC, will lead on the first phase of the project by engaging the relevant engineers and construction workers.

Based on the above, UNODC-GMCP seeks to recruit a National Consultant – Construction Monitoring Expert in the Maldives to work closely with the Maldives Coast Guard Project Manager to oversee and monitor the overall implementation of the MRCC building construction as part of the project.

Duties and Responsibilities

Scope of Work 

The overall objective of the assignment is to contribute to the implementation of the “Project for Strengthening the Capacities of the Maritime Rescue Coordination Centre (MRCC)” by acting as the UNODC Construction Monitoring Expert, to provide the necessary technical assistance and high-quality support and expertise in the preparation, planning, tendering, contracting, monitoring, supervision and execution of construction works as part of the project. When required, the National Consultant will liaise with relevant stakeholders throughout all phases of the construction work (including but not limited to Maldives Coast Guard Project Manager, engineers, contractors, government officials and tender evaluation/review panels), review relevant documentation of ongoing and complete construction works, and monitor its quality and timeliness against approved timelines and workplans.

 

Expected Outputs and Deliverables 

Phase 1: Preparation

• Support the Maldives Coast Guard Project Manager in overseeing and monitoring the progress of construction works at all phases of its implementation, in line with approved drawings, technical specifications, plans, BoQ, BoM, and other relevant construction-related documents and inputs.
• Support the establishment of a monitoring mechanism to ensure smooth, timely and high-quality implementation of the building construction component of the project.
• Assist the Maldives Coast Guard Project Manager in the preparation of comprehensive documentation, specifications, schedules and other relevant project documents to successfully complete construction works.
• Provide technical advice and support in relation to the procurement of construction materials, machinery and tools, based on the approved BoQ/BoM, and proactively contribute to the preparation of bid/tender documents and bid evaluation in compliance with the United Nations rules and procedures.
• Liaise with UNODC staff for the procurement of building construction materials, machinery and tools, and provide inputs as required for the release of payments against contractual goals.

 

Phase 2: Progress monitoring of construction works

• Provide technical advice and support during the construction works in terms of performance, quality, timeline and overall progress, along with the Maldives Coast Guard Project Manager and lead engineers.
• Ensure quality of construction works in line with national laws, rules, procedures and standards.
• Keep constant communication with Maldives Coast Guard engineers for the timely submission of building construction progress reports, and for the identification of potential challenges and/or abnormalities that might affect progress, and recommend alternative solutions to mitigate risks of delay.
• Lead and conduct regular meetings as part of the Project Oversight Committee (POC) with the Maldives Coast Guard and other relevant counterparts for the successful implementation of the building construction component of the project.
• Monitor the operating environment of construction works, including but not limited to keeping sound knowledge of market prices, and potential contractors for materials, machinery and tools.
• Receive, review and follow up on construction progress reports submitted by the Maldives Coast Guard Project Manager.
• Conduct periodic and aleatory site visits and inspections to monitor progress against timeline, identify any delays and inspect quality of the works, flag any challenges or deficiencies and propose potential solutions and technical advice as required.
• Throughout the preparation and construction phase, maintain a risk register, monitoring and updating it as required and reporting on any perceived risks and hurdles, recommending alternative solutions. 

Payment will be made on the basis of a monthly report summarizing the tasks carried out each working day, enclosing relevant attachments, including, but not limited to, post-meeting/working group meeting summaries/minutes on procurement-related activities; reports on the progress of construction and on site visits incl. recommendations, etc. Payment will be made for a maximum of 21 days in a month.

 

Duration of the Assignment

The expected duration of this assignment is 120 working days in a period of six months, starting from 1 June 2021 to 30 November 2021.

Institutional Arrangement

The consultant will work under the overall supervision of Programme Officer, UNODC’s Global Maritime Crime Programme, Indian Ocean East, with the guidance of Project Support Officer based in the Maldives.

Duty Station and Expected Places of Travel

The selected consultant will be based in the Greater Male’ Region, Maldives, for the duration of the assignment, with regular visits to Villimale’.

 PAYMENT TERMS 

The method of payment is on a monthly basis upon submission of a monthly report. The total amount quoted shall be an all-inclusive lump sum and include all costs components required to perform the deliverables identified in the TOR, including professional fee. The contract price will be fixed on a monthly basis comprising a maximum of 21 working days each month.

The payments shall be released on a monthly basis for the number of days worked in a month (maximum 21 working days per month) upon submitting a monthly report on the tasks with satisfactory certification and approval by the Project Support Officer for Maldives, UNODC Global Maritime Crime Programme, as per agreement for each report.

 

 

Deliverable	Target due date	Review and Approvals Required
Deliverable A	30 June 2021	Report on the revision of construction-related documents (BoQ, BoM, drawings) and the preparation of bid/tender for the procurement of construction materials (Phase 1).
Deliverable B	31 July 2021	Report on procurement-related activities, including bid/tender meetings held with the Maldives Coast Guard (Phase 1)
Deliverable C	31 August 2021	Report on progress of construction work based on reports provided by the Maldives Coast Guard, meetings held as part of the POC, periodic/aleatory visits to construction site, challenges/delays identified and recommendations (Phase 2).
Deliverable D	30 September 2021	Report on progress of construction work based on reports provided by the Maldives Coast Guard, meetings held as part of the POC, periodic/aleatory visits to construction site, challenges/delays identified and recommendations (Phase 2).
Deliverable E	31 October 2021	Report on progress of construction work based on reports provided by the Maldives Coast Guard, meetings held as part of the POC, periodic/aleatory visits to construction site, challenges/delays identified and recommendations (Phase 2).
Deliverable F	30 November 2021	Final assignment report, including a comprehensive analysis of the construction progress to date, as well as recommendations for improvement, if any.

 

Note: Payments will be based on invoices on a monthly basis i.e. upon delivery of the services specified in the TOR and certification of acceptance by the UNODC. The applicant must factor in all possible costs in his/her “All-Inclusive Lump Sum Fee”, including his/her consultancy and professional fee and travel. No costs other than what has been indicated in the financial proposal will be paid or reimbursed to the consultant. UNODC will only pay for any unplanned travel outside of this TOR and Duty Station on actual basis and on submission of original bills/invoices and on prior agreement with UNODC. Daily per diems and costs for accommodation/meals/incidental expenses for such travel shall not exceed established local UNDP DSA rates.

 

Competencies

• Demonstrates integrity by modelling the United Nations’ values and ethical standards;
• Promotes the vision, mission, and strategic goals of the UN;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Shows strategic vision and strong technical and analytical capabilities;
• Displays excellent organizational and management skills;
• Demonstrates high level of self-management capacity and proactive self-drive under minimal supervision;
• Shows ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships;
• Has strong written, interpersonal and oral communication skills.

Required Skills and Experience

Education:

• A first-level degree or higher in the field of Civil Engineering or a related discipline.

 

Experience:

• At least 10 years of experience planning, monitoring and/or supervising construction projects; and/or construction management are required;
• Experience in similar assignments, e.g. consultancies in construction projects in the design, planning, monitoring and supervision stage, is required;
• Experience in procurement and infrastructure contract management is required;
• Sound knowledge of civil construction laws and regulations in the Maldives is required;
• IT competencies in Microsoft Office package and internet are required;
• Experience working with government officials in the Maldives is a strong asset;
• A good understanding of the Maldives’ context and cultural sensitivity is required.

 

Language Requirements:

• Excellent written, oral and interpersonal communication skills in English and Dhivehi.

 

Evaluation Method and Criteria

Applicants will be evaluated based on the following methodology:

Cumulative Analysis

The award of the contract shall be made to the applicant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%) and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum 70 points)

• Criterion 1: Educational qualification – 15 points
• Criterion 2: Experience in planning, monitoring and/or supervising construction projects; and/or construction management – 35 points
• Criterion 3: Experience in procurement and infrastructure contract management – 20 points

 

Only candidates obtaining a minimum of 49 points (70% of the total technical points) during the desk review/interview are acceptable and would be considered for the Financial Evaluation.

 

Documentation Required

Interested applicants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP in Annex II;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the candidate and at least three (3) professional references;
3. Financial proposal that indicates the lump sum rate/fee of the candidate in Maldivian Rufiyya (or USD in the case of an international consultant). In order to assist the requesting unit in the comparison of financial proposals, the financial proposal must include a breakdown of this daily fee (including number of anticipated working days and all foreseeable expenses to carry out the assignment);

 

Incomplete proposals may not be considered. The short-listed candidates may be contacted for interview and the successful candidate will be notified.