Logistics Officer (P-4)

Organizational Setting

This position is located in the International Monitoring Systems (IMS) Division that applies engineering and science to develop, instantiate, and to operate measurement stations around the world as well as to receive, process and disseminate the data collected by these stations as well as related analysis products.

Reporting Lines

Under the guidance of the Head, Logistics Support Unit and overall supervision of the Chief, Monitoring Facilities Support Section, to:

Duties and Responsibilties

1. Develop concepts, plan, implement and report on activities related to the establishment of an integrated logistics support (ILS) programme for the International Monitoring Systems Division (IMS). Conduct ILS studies; identify, prioritize, plan and execute projects to strengthen the operation and maintenance (O&M) of IMS stations; and contribute to the development of integrated O&M policies, processes and procedures;

2. Be responsible  for the configuration management of the IMS network, including rating and administrating configuration management and developing and improving the process and tools in accordance with best industry practice;

3. Support contract implementation including the development of a quality assurance plan to evaluate services and products; monitor expenditures and requisitions for the provision, acquisition and contracting of services; provide advice on contract compliance issues and other problems that may arise; 

4. Support technical divisions by providing input to the procurement process, including acquisition planning, terms of reference (ToR), requisitions and technical evaluation of proposals; formulate project budgets and manage contracts;

5. Identify and analyze training needs and requirements of IMS station operators and staff; prepare and present reports, briefings and material for IMS training programmes and workshops for staff, station operators and representatives of the Policy-Making Organs (PMOs); provide training and guidance to staff;

6. Prepare reports, briefings and presentation materials; input to the annual budget preparation and planning of the Section; and supervision and coordination of the above areas of work;

7. Perform other duties as assigned. 
    

Education

• Advanced university degree in logistics, engineering or a related field;

Work Experience and Qualifications

• At least seven (7) years relevant working experience in the field of logistics, integrated logistics, engineering and contracts management, including experience in managing projects and procurement of global services contracts, three (3) years of which should have been at an international level and preferably in both public and private sector organizations;   

• Demonstrated organization and task management skills are essential;

• Knowledge and experience in training needs analysis, configuration management, supply chain management, documentation and logistics support analysis are required;

• Strong analytical and project management skills are essential;

• Sound level of judgement, responsibility and initiative is required;

• Ability to identify issues, analyse and participate in the resolution of issues/problems in a deadline-driven environment;

Languages

• Excellent written and oral communication skills in English are essential.
• Working knowledge of other official CTBTO languages is desirable.

Competencies

• Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
• Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; 
• Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
• Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
• Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
• Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.