Bidibidi - Yumbe District
Background of IRC
Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Moyo and Arua.
Scope of work:
IRC has two pharmaceutical and one non-pharmaceutical warehouse to support program operations in Yumbe. The Warehouse Officer is a vital part of the supply chain process and team. He/She oversees the efficient receipt, storage, and dispatch of a wide range of goods including food, clothing, healthcare products, manufactured Goods, household items to support projects and programs. The Officer supervises warehouse Assistants, processes, and systems to ensure high level of productivity and accountability. The Warehouse Officer must ensure total compliance to policies and procedures of IRC and various Donors.
Due to the urgency to fill this position; applications will be reviewed on a rolling basis. Canvassing shall lead to automatic disqualification.
Duties and responsibilities:
Ensure that all doors are doubly locked, windows have security steel grills, attractive and valuable items are well secured, security Guards and lights are always operational, control access into the warehouse.
Safety and First Aid
Report all warehouse incidences, ensure materials are properly handled, First Aid kits are fully stocked, monitor functionality, and serve schedule of fire extinguishers, ensure staff use personal protective equipment in the warehouse.
Organization and storage
Ensure items are raised off the ground, safely stack materials in warehouse, proper access to materials, easy location of materials when needed for picking and stock taking, shelve and organize materials according to IRC standards and best practices.
Store heavy or liquid items on bottom Shelves and light items on top Shelves, heat sensitive items must be stored away from windows, cold chain items sored in refrigerators or freezers to maintain required temperature, monitor temperatures and expirations for medical items, store valuable items securely and away from entrances, maintain very clean warehouse environment both inside and outside.
Comply with policy of First in First Out (FIFO) and First Expiry First Out (FEFO) and minimize the level of expiries in the medical warehouse.
Documentation and Record keeping
Maintain an updated and complete warehouse records, Quantities received, stored and dispatched must match with records, Bin cards and stock cards are fully completed and updated, materials are in good condition and correctly stored, maintain a good record of item deliveries and issues.
Prepare accurate and timely weekly and monthly reports, maintain an updated Pharma Inventory Tool (PIT), Purchased inventory and Commodities in Kind (CIK) reports. With help of Supervisor, take lead in organizing 20% bimonthly and end of year complete stock counts and prepare the corresponding reports.
Maintain clear record of warehouse register, warehouse inspection reports, spot checks reports, discrepancy reports, disposal documentation/reports, delivery reports, waybills, store releases, stock cards, etc.
Training and compliance
Ensure total compliance to warehouse policies and standard operating procedures (SOPs), Understand the SOPs and train staff in warehouse systems, comply with IRC and Donor policies in management of warehouse inventory.
Ensure that correct items are always counted, and right entries made, check documents for mathematical errors, store all items in the warehouse, address and report all cases of discrepancies.
Work closely with Supervisor, supply chain team to complete any other assignments given.
Core Competences and Knowledge
1.High level of Integrity
2.Excellent communication and inter-personal skills with ability to pay attention to detail.
3.Reporting skills and ability to analyze Information,
4.Inventory Control, Reporting Skills.
Key working relationships
Position Reports to: Supply Chain Manager
Position directly supervises: Warehouse Assistants, Casual Laborer’s.
Other Internal and/or external contacts:
Internal: Procurement staff, Pharmacist, Dispensers, Medical Doctors, Drivers
External: UNHCR, JMS, Suppliers, Local Government facilities, NDA.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Deadline for receiving applications is May 30th ,2021