Finance Assistant

The Finance Assistant assists the finance team in accurately controlling and managing the implementation of accounting systems with a primary focus on supporting the Tallahassee and Miami regional offices. The Finance Assistant provides internal stakeholders and donors, grantors, creditors, and other external stakeholders with timely, accurate and understandable financial information and reports.

Preference is for this position to be based in either the Tallahassee or Miami office; will also consider Atlanta area-based candidates.

Major Responsibilities:

•Assist finance team in ensuring office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles

•Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software

•Prepare, review, and approve journal entries/invoice journals in Integra (Microsoft Dynamics 365), including staff expense management reports and reimbursements

•Review and approve requests to load client Bank of America prepaid cards

•Print and distribute checks

•Void and/or reclass transactions and invoice journals

•Assist in preparing monthly financial reports

•Support external and internal audits as needed; assist in preparing materials requested by external auditors

•Prepare monthly staff Time and Effort reports for staff signature

•Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365)

•Assist with monthly bank reconciliation

•Prepare and submit deposit and customer payment journals

•Assist the finance team in providing clear and transparent guidance to programs on their respective projects, grants and contracts

•Effectively communicate financial topics and facilitate discussions with non-finance staff

•Assist the finance team in providing finance and accounting-specific training for staff

•Support the finance team in the protection of the organization’s assets by implementing IRC’s Internal Control procedures

•Other duties as assigned

Job Requirements:

•Two (2) years of post-secondary education and/or two (2) years of experience working in accounting, finance, bookkeeping, or administrative support, preferably in a non-profit setting

•Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way

•Solid computer-based accounting skills, including spreadsheets and other financial related software programs

•Proficient in general office software programs like MS Word, Excel, email, and internet

•Proven ability to work as a team member in a cross-cultural environment

•Excellent verbal and written communication skills

•Ability to prioritize and manage time effectively

•Ability to effectively work with remote teams through telephone, email, videoconference, and other methods of correspondence

•Fluency in English, written and spoken

Working Environment:Standard office work environment.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.