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Project Cycle Management (PCM) Trainer

Tirana (Albania)

  • Organization: UNDP - United Nations Development Programme
  • Location: Tirana (Albania)
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Education, Learning and Training
    • Project and Programme Management
  • Closing Date: 2021-06-14

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Background

 

The Regional Programme on Local Democracy in the Western Balkans 2 (ReLOaD2[1]) is a continuation of the EU-UNDP partnership and previously supported initiative – ReLOaD1[2], implemented in the four-year period 2017 - 2020.

ReLOaD2 continues to strengthen participatory democracies and the EU integration process in the Western Balkans by empowering civil society and youth to actively take part in the decision making and by stimulating an enabling legal and financial environment for civil society. The programme will be implemented in the following IPA beneficiaries: Albania, Bosnia and Herzegovina, North Macedonia, Kosovo*, Montenegro, and Serbia.

Working across the region, ReLOaD2 will enhance capacities of local governments (LGs) and civil society organizations (CSOs) to engage in productive partnerships and contribute to improved service delivery and realization of local priorities in line with development strategies.

ReLOaD2 in Albania will work with 10 partner LGs selected through a competitive process and will focus on institutionalization of the interaction between the LGs and civil society. It will incite partner LGs to mainstream public funding for CSOs in a transparent and development-oriented manner, recognizing local needs and embracing a project-based approach. The Action will also promote youth engagement and support implementation of youth initiatives and will work on improvement of their economic perspectives in all partner localities.

Purpose

 

Capacity building for LGs staff is one of the main pillars of ReLOaD2 work in all it’s partner LGs.

Specifically, through these trainings, the action will contribute in fostering the understanding of key PCM elements, participatory budgeting and all necessary steps related to implementation of the transparent financial mechanisms for financing civil society organizations (CSOs). Therefore, PCM and the methodology for allocation of public funds to CSOs (LOD methodology[3]) will be at the center of the trainings. The trainings will also be in coherence with principles of local planning and monitoring. Specifically, in Albania capacity building of LG’s staff is of a crucial importance due to the reform processes since the territorial reorganization under the administrative and territorial reform. LGs continuously count on partnerships and additional funding opportunities to implement their strategic priorities. Simultaneously, they must ensure efficient utilization of their own budgets, more precisely ensuring budgetary funds foreseen for CSOs. In this context, it is essential to enhance the capacities of local administration in terms of the entire Project Cycle Management (PCM).

Objective

The objective of the consultancy is to prepare one comprehensive training curricula on PCM and LOD methodology. This curriculum will be used in the delivery of three trainings. Each training will be three days long and it will be organized for a group of 10 participants. In total there will be 30 participants, representing all partner LGs of ReLOaD2 Programme in Albania.

 

 

[1] https://www.al.undp.org/content/albania/en/home/projects/regional-local-democracy-programme-in-the-western-balkans2--relo.html

[2] https://www.al.undp.org/content/albania/en/home/projects/albania-local-democracy-programme.html

* For the European Union, this designation is without prejudice to position on status and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence. For UNDP all references to Kosovo shall be understood in the context of the UN Resolution 1244/1999

[3] https://www.al.undp.org/content/albania/en/home/library/democratic_governance/metodologjia-per-alokimin-e-fondeve-per-organizatat-e-shoqerise-.html

 

Duties and Responsibilities

Scope of work

The Trainer is expected to prepare PCM training curricula, as well as to deliver training to the targeted beneficiaries. Within the PCM training, one specific training module will be dedicated to the Methodology for allocation of public funds to CSOs. The overall scope of work will entail the following tasks:

  1. Preparing training curricula
  2. Delivering of three trainings
  3. Final reporting

 

 

  1. Preparing training curricula

The trainer will review the main project documents and based on consultations with the project team, s/he will prepare the training curricula for PCM and LOD methodology into four training modules. The training curricula will be based on the curricula used in ReLOaD1 training LG staff and it will be adjusted as per the needs of the new partner LGs as well as lessons learnt from ReLOaD1. The following modules will be included in the curricula of the training:

MODULE 1: Project planning

MODULE 2: Project proposal preparation.

MODULE 3: Monitoring and evaluation of CSO projects.

MODULE 4: LOD Methodology

 

Beside the theoretical part, the trainings will include concrete samples of projects, case studies and group exercises to illustrate relevant topics and provide hands-on examples. In addition, pre-training and exit-tests will be conducted to evaluate knowledge acquired by training participants.

The targeted audience is LGs’ staff, particularly those whose work is directly related to civil society and project management. The trainings will be prepared and delivered from the perspective of LGs being a funding authority, rather than a project applicant. The training curricula will take in consideration the level of experience of the participants, enabling them to fully apply learned skills. The training will be gender sensitive.

 

The time foreseen for this task is three days.

 

  1. Delivering of trainings

The trainings will be organized in three groups and each group will attend a three-day training covering the four modules. Depending on the availability of the participants, the Trainer will prepare a work plan for delivery of the trainings in collaboration with the project team. S/he will prepare a comprehensive training pack for participants, including all relevant supporting materials (agenda, presentations, hand-outs, pre and after training tests, group exercises, exercises for individual work, reference materials, evaluation forms, etc.). The final training program and relevant materials will be presented to the project team and used only upon its approval. It is expected that each training will be attended from an average of 10 participants. At the end of each training, the Trainer will conduct an evaluation (covering contents, knowledge acquired, trainer and methods applied) and present it to the project team after each training.

 

The Trainer will be required to organize his/her own travel and accommodation arrangements to three different training venues that will be determined by the project team and the availability of the participants.

 

The time foreseen for this task is nine days (three trainings with three working days each)

 

  1.  Reporting

Upon the completion and delivery of three trainings, the Trainer will prepare a final report that will include, but will not be limited to: training objectives and results achieved, number of trainees, analysis of pre and after training knowledge, lessons learned and recommendations, training performance evaluation, FAQs, etc. All data presented should be segregated by gender. The draft report should be submitted to the project team, in English and Albanian language, and the final version must take in consideration also the project team comments.

 

The time foreseen for this task is one day.

Deliverables and timelines

The consultant is responsible for the following deliverables:

 

Deliverables (outputs)

Deadline and level of effort

  1. Training curricula prepared

 

  1. June 2021

(three days)

  1. Three trainings delivered

30 June – 30 September 2021

(nine days)

  1. Final Report submitted

 

11 October 2021

(one day)

Competencies

Competencies

a. Corporate Responsibility and Teamwork:

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Plans, prioritizes and delivers tasks on time;
  • Strives for and promotes excellence in performance continually;
  • Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others;
  • Generates ideas and seizes opportunities to support corporate strategic objectives.

b. People Skills:

  • Demonstrated ability to work harmoniously with persons of different national and cultural backgrounds;
  • Recognizes and responds appropriately to the ideas, interests, and concerns of others;
  • Builds trust and engenders morale by displaying open, transparent and credible behavior;
  • Respects individual/cultural differences; utilizes diversity to foster teamwork;
  • Ensures others’ understanding of, involvement in, and adaptation to a change process.

c. Partnering and Networking:

  • Communicates sensitively and effectively across different constituencies;
  • Ability to work as a member of a team as well as work autonomously.

 d. Results-Orientation:

  • Plans and ensures quality results to meet established goals.

e. Communication:

  • Formulates written information clearly and persuasively;
  • Shares information openly with co-workers and partners while using discretion to protect confidences;
  • Presents information in a clear and articulate manner.

f. Job Knowledge and Expertise:

  • Strong analytical skills;
  • Advanced writing skills,
  • Proven skills in conducting researches, interviews, and reporting,
  • Conceptual and practical knowledge of policy development, with specific focus on public budgets,
  • Ability to review data, identify and adjust discrepancies,
  • Good knowledge of administrative rules and regulations regarding civil society sector,
  • Executes day-to-day tasks systematically and efficiently,
  • Initiative and sound judgment.

Required Skills and Experience

 

Education

  • Master’s degree in project management, public policy, public administration, or a related social science field.
  • Valid trainer certificate from institutions in the field of PCM will be considered an asset.   

Experience

  • Minimum five years of relevant and proven professional experience in delivery of PCM trainings
  • Experience in project proposal preparation, project management and monitoring and evaluation of projects
  • Good usage of MS Office and online tools.
  • Relevant experience in training representatives of public institutions (central and/or local) in Albania will be considered an asset.
  • Previous experience in delivery of trainings for EU/UNDP will be considered and asset

Language Requirements

• Fluency in written and spoken English and Albanian

 

Evaluation Procedure

UNDP applies a fair and transparent selection process that would take into account both the technical qualification of Individual Consultants as well as their financial proposals. The contract will be awarded to the candidate whose offer:

  • Is deemed technically responsive / compliant / acceptable (only technically responsive applications / candidates will be considered for the financial evaluation)
  • And has obtained the highest combined technical and financial scores.

Technical Criteria - 70% of total evaluation – max points: 70

Criteria A: Minimum of 5 years of professional experience in delivery of PCM training, experience in working with PCM and relevant experience in training public institution employees, good usage of programmes and online tool and previous experience with EU/UNDP -max points: 50

Criteria B: Educational background– max points: 20

Financial Criteria - 30% of total evaluation – max points: 30

 

 

Application Procedure 

Interested applicants are advised to carefully study all sections of this ToRs and ensure that they meet the general requirements as well as specific qualifications described. Incomplete applications will not be considered. Please make sure you have provided all requested materials. 

The application should contain: 

  • Cover letter explaining why you are the most suitable candidate for the advertised position. Please paste the letter into the "Resume and Motivation" section of the electronic application. 
  • Letter to UNDP Confirming Interest and Availability & Detailed Financial Proposal - please fill in the attached form. Download Here (kindly use Firefox browser)
  • Filled P11 form including past experience in similar projects and contact details of referees, please upload the P11 instead of your CV. Download Here (kindly use Firefox browser)
  • Financial Proposal in ALL*- Specify a Total Lump Sum in Albanian Lek for the tasks specified in this announcement. The attached template may be used - Download Here (kindly use Firefox browser) Please note that the financial proposal is all-inclusive and shall consider various expenses incurred by the consultant during the contract period (e.g. fee and any other relevant expenses related to the performance of services). 
  • Copy of Diplomas and copy of Passport. 
  • Technical proposal – specifying the methodology which the consultant will employ to conduct this assignment.

*Kindly note that Letter to UNDP Confirming Interest and Availability and Financial Proposal are two separate documents and should be both part of your application. 

How to Submit the Application

To submit your application online, please follow the steps below: 

  • Download and complete the UN Personal History Form (P11) for Service Contracts (SCs) and Individual Contracts (ICs); In the P11 Form make sure to include Email Addresses of the Persons who are willing to provide References on your past experience in working with them.
  • Merge your UN Personal History Form (P11) for Service Contracts (SCs) and Individual Contracts (ICs), Financial Proposal Letter to UNDP Confirming Interest and Availability and cover letter into a single file. The system does not allow for more than one attachment to be uploaded; 
  • Click on the Job Title (job vacancy announcement); 
  • Click “Apply Now” button, fill in necessary information on the first page, and then click “Submit Application;” 
  • Upload your application/single file as indicated above with the merged documents (underlined above); 
  • You will receive an automatic response to your email confirming receipt of your application by the system. 

Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process. 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.  

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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