WPE Center Officer - Al Raqqa (Roving)

Staff Management and Support

• Conduct a weekly scheduled team meeting for all staff at the Center to discuss programming progress, successes, challenges, quality and areas for improvement, adaptation or change; feedback to the Snr WPE Program Officer and put in place an action plan;
• Conduct regular 1 to 1 meetings with each of your direct-report staff to reflect on work, communicating clear expectations, setting or reviewing performance objectives, providing regular and timely performance feedback;
• Create monthly site team work plans with the Center team; review these on a weekly basis to check process and adjust if necessary;
• Conduct weekly check-in meetings with the incentive workers and volunteers to ensure they are supported in their roles and have what they need to run their activities; support on recruiting these positions for the center;
• Ensure each month you create time for a staff care and well-being activity or initiative at your Center; Monitor overall staff care and well-being and approve and manage all leave requests to ensure adequate coverage; raise any concerns to the Snr WPE Program Officer;

Center management

• Set and oversee weekly Center activity schedules with the Center team, ensure all activities are in-line with feedback and current input from women and girls and schedules are clearly communicated and widely disseminated in the community/camp;
• Ensure the center is fully equipped and has the supplies and resources it needs to run and deliver activities in the women and child spaces;
• Request other Center needs every three months, including hygiene and cleaning items and by completing your center planning tool, which includes a procurement plan;
• Send updated center planning tools to your supervisor every month;
• Ensure community outreach and engagement is conducted on a daily and weekly basis in your site; Organize and set the community outreach plan with the WPE team for community mobilisers; Work closely with the WPE Senior Program Officer to ensure the appropriate selection of topics;
• Coordinate the assessment of women and girls for the provision of dignity kits with Case Workers and Community Mobilisers, share lists with the WPE Senior Program Officer. Support the organization for dignity kit distribution in the field and post-distribution monitoring.

Technical Quality

• Ensuring that WPE program activities are women, girl and survivor-centered, and adhere to best practice and GBV guiding principles; flagging any concerns to the Snr WPE Program Officer in a timely manner;
• Consult with the Snr WPE Program Officer on all materials, information, resources and tools to be used in PSS, non-PSS activities and community outreach, mobilization and engagement activities to ensure they are appropriate, in-line with WPE approaches and are women, girl and survivor-centered;
• Ensure all incentive workers and volunteers receive core WPE and GBV training and on-going mentoring to succeed in their roles and be supported to develop.

Monitoring and Reporting

• Submit a weekly bullet point report (with no case data) to the Snr WPE Program Officer to ensure they can keep up to date of your activities, and raise any challenges or concerns immediately;
• Ensure that information and case files are carefully and safely stored in the center in-line with data protection protocols, and raise concerns to the Snr WPE Program Officer as needed.

Key Working Relationships:

• Position Reports to:Senior WPE Program Officer
• Indirect Report to for technical guidance: WPE Manager
  Position directly supervises: Adolescent Girl Assistant and Community Mobiliser(s). Position must also oversee any incentive workers, including activity facilitators, guard(s), and community focal points (volunteers)
• Other Internal and/or external contacts:
• Internal: Other WPE Program Officers, and Administrative Officer
• External: Other local and international actors, camp management