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Human Resources Officer - Al Hol Camp

Syria

  • Organization: IRC - International Rescue Committee
  • Location: Syria
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Human Resources
    • Protection Officer (Refugee)
    • Human Settlements (Shelter, Housing, Land, Property)
  • Closing Date: Closed

Major Responsibilities:

Human Resource Management

  • Participate in the periodic review of the HR policies and procedures recommending changes to the Country Sr.HR Manager
  • Maintain a thorough knowledge of IRC Iraq HR Handbook, support employee interpretation and ensure compliance.
  • Responsible for overall Field HR record management that include maintaining a copy of each staff file in a complete, secure, and confidential manner, updating Box folders.
  • Responsible for management of all Field HRIS that includes employee directory.
  • Coordinate and ensure compliance to the performance management system including tracking and timely completion of annual goal setting and year end check-in processes.
  • Attend to staff issues in regards to benefits, grievances, disputes and disciplinary cases in conformity with HR policies.
  • Ensure every staff has and have signed a job description detailing their duties.

Talent Acquisition:

  • Responsible for recruitment of grade 9 and below roles and actively collaborate with Derek in the recruitment processes for all Field position.
  • Maintain a tracking system of the specific field vacancies and the recruitment process and continuously support the Recruiter to follow up with relevant hiring Managers for accountability and timeliness.
  • Post adverts, and where requested, support shortlisting, participate in interviews and coordinate production of interview outcome reports.
  • Responsible for orientation and on boarding of all new staff at the Field Office
  • Network locally to market IRC brand in support of talent attraction efforts.

Performance Management

  • Ensure continuous communication of the process, cycle, tools, and policies.
  • Support Supervisors to understand and utilize the system in support of staff development and performance.
  • Conduct quality control of the process and outcome i.e. ensuring SMART objectives and ensure periodic supervisor-staff meetings take place.
  • With support from the Sr.HR Manager, support Supervisors to manage challenging performance management situations e.g. staff on PIP, non-performance and/or exits due to poor performance.
  • Support in the annual analysis and communication for merit increments

Employee Engagement, Relations and Capacity Building

  • As an IRC Way Ambassador, role model expected professional behavior at work.
  • Support supervisors to develop people management skills through advice and feedback.
  • Develop innovative activities that can strengthen the working relationship/team building
  • Ensure monthly staff meetings take place and report any key issues to the Sr. HR Manager and the Field Coordinator.

Contract Management:

  • Ensure all staff have IRC Staff ID cards within their first week of joining.
  • Draft contracts for new hires, communicate with Derek for signatures and continuously ensure all staff have valid and signed employment contracts.
  • Create email accounts for all new staff and ensure any changes are done on time including deactivation upon the staff contract’s termination.
  • Monitor and ensure end of probation evaluations take place and relevant forms completed.
  • Coordinate the staff exit process and ensure finalization of all procedures within one month.

Staff Learning and Development:

  • Coordinate development of the annual Learning and Development plan
  • Facilitate all requests for staff training as approved in the Annual L&D Plan
  • Work with the Learning and Development Senior officer to support periodic staff capacity building initiatives.

Pay and Benefits

  • Support monthly payroll processing through compiling and communication of necessary changes to the Compensation and Benefits officer at Derek.
  • Monitor employee attendance and review overtime requests before submission to Payroll Officer at Erbil.
  • Manage the field staffs’ annual leave benefit ensuring planned utilization and send monthly utilization reports to the Sr. HR Manager.

This vacancy is now closed.
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