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Human Resources Officer - Al Hol Camp

Syria (Syria)

  • Organization: IRC - International Rescue Committee
  • Location: Syria (Syria)
  • Grade: Junior
  • Occupational Groups:
    • Human Resources
    • Protection Officer (Refugee)
    • Human Settlements (Shelter, Housing, Land, Property)
  • Closing Date:

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Major Responsibilities:

Human Resource Management

  • Participate in the periodic review of the HR policies and procedures recommending changes to the Country Sr.HR Manager
  • Maintain a thorough knowledge of IRC Iraq HR Handbook, support employee interpretation and ensure compliance.
  • Responsible for overall Field HR record management that include maintaining a copy of each staff file in a complete, secure, and confidential manner, updating Box folders.
  • Responsible for management of all Field HRIS that includes employee directory.
  • Coordinate and ensure compliance to the performance management system including tracking and timely completion of annual goal setting and year end check-in processes.
  • Attend to staff issues in regards to benefits, grievances, disputes and disciplinary cases in conformity with HR policies.
  • Ensure every staff has and have signed a job description detailing their duties.

Talent Acquisition:

  • Responsible for recruitment of grade 9 and below roles and actively collaborate with Derek in the recruitment processes for all Field position.
  • Maintain a tracking system of the specific field vacancies and the recruitment process and continuously support the Recruiter to follow up with relevant hiring Managers for accountability and timeliness.
  • Post adverts, and where requested, support shortlisting, participate in interviews and coordinate production of interview outcome reports.
  • Responsible for orientation and on boarding of all new staff at the Field Office
  • Network locally to market IRC brand in support of talent attraction efforts.

Performance Management

  • Ensure continuous communication of the process, cycle, tools, and policies.
  • Support Supervisors to understand and utilize the system in support of staff development and performance.
  • Conduct quality control of the process and outcome i.e. ensuring SMART objectives and ensure periodic supervisor-staff meetings take place.
  • With support from the Sr.HR Manager, support Supervisors to manage challenging performance management situations e.g. staff on PIP, non-performance and/or exits due to poor performance.
  • Support in the annual analysis and communication for merit increments

Employee Engagement, Relations and Capacity Building

  • As an IRC Way Ambassador, role model expected professional behavior at work.
  • Support supervisors to develop people management skills through advice and feedback.
  • Develop innovative activities that can strengthen the working relationship/team building
  • Ensure monthly staff meetings take place and report any key issues to the Sr. HR Manager and the Field Coordinator.

Contract Management:

  • Ensure all staff have IRC Staff ID cards within their first week of joining.
  • Draft contracts for new hires, communicate with Derek for signatures and continuously ensure all staff have valid and signed employment contracts.
  • Create email accounts for all new staff and ensure any changes are done on time including deactivation upon the staff contract’s termination.
  • Monitor and ensure end of probation evaluations take place and relevant forms completed.
  • Coordinate the staff exit process and ensure finalization of all procedures within one month.

Staff Learning and Development:

  • Coordinate development of the annual Learning and Development plan
  • Facilitate all requests for staff training as approved in the Annual L&D Plan
  • Work with the Learning and Development Senior officer to support periodic staff capacity building initiatives.

Pay and Benefits

  • Support monthly payroll processing through compiling and communication of necessary changes to the Compensation and Benefits officer at Derek.
  • Monitor employee attendance and review overtime requests before submission to Payroll Officer at Erbil.
  • Manage the field staffs’ annual leave benefit ensuring planned utilization and send monthly utilization reports to the Sr. HR Manager.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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