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Administration Associate, SC6 RBDakar

Senegal (Senegal)

  • Organization: UN WFP - World Food Programme
  • Location: Senegal (Senegal)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2021-06-17

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JOB TITLE: Administrative Associate SC L6

Contract Type : SC (Service Contract)

Contract duration:  1 year (renewable)

Duty Station: Dakar, Regional Bureau for West Africa

 

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

WHY WORK WITH US? 

This position is based in our Regional Bureau for West Africa in Dakar (RBD), Senegal. This Regional Bureau covers a broad and diverse set of countries in West and Central Africa.

RBD provides strategic guidance, policy/technical support and direction to WFP operations and activities in 19 countries in the region which is an amazing mix of cultures, people, and diversity. 


SAVING & CHANGING LIVES  Make a difference, the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to innovative ideas and perspectives. How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. 

UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE  Reach beyond yourself and discover your true potential. WFP offers the life-changing experiences you’re unlikely to find in many other organizations.

Join us to make a difference, watch this video to know more about us!!  

https://www.youtube.com/watch?v=RnaxfnNKdsM&t=7s

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

At this position, you will coordinate and provide high quality, client-focused and value-for-money oriented administration services. You are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance, and, to use judgment in dealing with unforeseen problems on a daily basis.

KEY ACCOUNTABILITIES

1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.

2. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.

3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.

4. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.

5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.

6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.

7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.

8. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

9. Other as required.

QUALIFICATIONS & EXPERIENCE REQUIRED 

EDUCATION:

  • Completion of secondary school education. A post-secondary certificate in the related functional area is

EXPERIENCE:

  • Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
  • Has provided ad-hoc guidance to new staff members.
  • An asset would be experience within the UN system, or similar NGO.

LANGUAGE:

  •  Fluency in both oral and written communication in (level C) in French and English language.

DEADLINE FOR APPLICATIONS: 16 June 2021

Female applicants, and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate based on race, sex, colour, ethnic group, age, sexual orientation, other affiliation, or HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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