Program Coordinator, Moldova

ORGANIZATIONAL CONTEXT

The Department of Programs is the central management and coordinating function for program delivery and capacity development.  It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.

Under the direct supervision of the Program Lead, the Program Coordinator supports the implementation of programs. The Program Coordinator is responsible for overall program cycle support including, formulation, implementation, financial and quality compliance. The Program Coordinator interacts with internal as well as external functions.

THE ROLE

Primary Functions 

Summary of Functions:

1. Support day to day program implementation and ensure project consistency with project design and delivery and with IDLO processes and procedures;

2. Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place.

3. Program Development and Program Representation. 

Key results expected

1. Support day-to-day program implementation, including work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.

• Manage the coordination of work and information between IDLO Offices.
• Support development of implementation plans using standardized program cycle management tools, logic models and frameworks, work plans, and others;
• In coordination with the Field Office, monitor daily program implementation issues, including revisions to project design and work plans; make recommendations for timely and optimal course corrections;
• Draft, collate and provide input for the finalization of internal and external reports, in collaboration with the field office; coordinate the approval and submission program reports; ensuring these highlight the value and impact the program/activity brings; 
• Collaborate and communicate regularly with the Finance Unit to build accurate financial forecasts, including reviewing financial reports and identifying in advance areas of over-or under-spending, and flagging any urgent budgetary issues to the supervisor/budget holder;
• In conjunction with HR, support in the timely identification and screening of program consultants/contractors and processing of contracts.

2.  Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place.

• Ensure internal procedures and guidelines are observed, recommending corrective action and consulting to the appropriate department any potential compliance issues Monitor compliance with program contracts and subcontracts;
• Under the leadership of the Evaluation Unit, support the evaluation of programs;
• Ensure program deliverables meet quality standards and proactively seek input from relevant substantive internal experts;
• Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the program; respond to internal and external requests for such research.

3. Program Development and Program Representation. 

• Represent IDLO in program events, and under the guidance of the supervisor, build relationships and liaise with donors, UN agencies, government institutions; CSO's and other stakeholders in the rule of law field through meetings and the preparation of reports and briefs;
• In coordination with the supervisor, generate ideas and identify new program opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s program portfolio in line with country/regional/organizational strategies;
• Responsible for designing implementation plans through standardized program cycle management tools, logic models and frameworks, work plans, monitoring reports, and others. 

IDEAL CANDIDATE PROFILE

Academic qualifications

• Advanced university degree in international development, law, public administration, business administration, public policy, or other relevant social sciences.

Work experience

• 3-5 years of relevant professional experience ideally within an international organization.
• Professional experience in capacity development and Rule of Law Programming would be an asset;

Languages

• Fluency in English and Romanian is required 
• Fluency in Russian would be an advantage.

Specific knowledge, skills, and competencies

• Familiarity with standard program and data management methodologies, tools, and processes as well as results-based management and monitoring and evaluation principles;
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT software and internet software. 
• Works well with others and actively participates. Shares information contributes, encourages, and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation.  Works effectively across and within IDLO organizational boundaries.
• Proven ability to see through tasks set and deliver results. 
• Ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit.
• Ability and willingness to travel to the region, if necessary.
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate. 

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding. 

IDLO shall also offer a yearly basic salary of USD 37,248, medical insurance, and leave entitlements in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

Applications will be screened on regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and strongly encourage qualified and diverse applications to our positions.

DISCLAIMER AND CLOSING DATE 

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

CLOSING DATE: 27 June 2021