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Project Associate for ASSIST

Jakarta (Indonesia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Jakarta (Indonesia)
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
    • Refugee rights and well-being
  • Closing Date: 2021-06-20

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Office/Unit/Project Description   
 
The National Mid-Term Development Plan (RPJMN) 2020-2024 reflects the Government of Indonesia’s (GOI) strong commitment to achieving the SDGs while making a significant shift towards low-carbon economic transformation and intensifying efforts to address underfunded sectors such as sanitation and developing the blue economy. Despite the many advances pre-COVID-19, a GOI study  indicated that an estimated USD 4.7 trillion (tn) of funding is required to achieve the SDGs. 
 
The Joint Programme (JP) “Driving Public and Private Capital Towards Green and Social Investments in Indonesia / Accelerating SDGs Investments in Indonesia (ASSIST)” brings four UN agencies (UNDP, UNEP, UNICEF, and UNIDO) together to support the GoI to meet its SDG targets. This support will be delivered by (1) taking proven and new financing instruments to scale through the provision of pre- and post-transactions technical assistance for three financing instruments: thematic bonds, blended finance instrument, and SDG-linked loans, and (2) providing capacity building to relevant stakeholders (e.g. GoI, Local Governments (LGs), Financial Institutions, Small and Medium-sized Enterprises or SMEs) to improve institutional capacities to access and utilize finance towards the achievement of the SDGs. 
 
The interventions will build on and take to scale successful UN programmes taking into account the ongoing COVID-19 crisis. This will result in a reduction in the financing gap and accelerating Indonesia’s SDGs achievement through increased financing from innovative financing mechanisms and instruments from both government and non-government sources (e.g., public, private, and Islamic capital). The JP has the potential to assist the GoI and other key stakeholders to achieve the identified programmatic outcomes during the period of 2021-2024.   
 
The Project Management Unit (PMU) ASSIST will be hosted in UNDP’s Innovative Finance Lab (IFL) and will be led by a National Project Manager (NPM), supported by a Chief Technical Expert. The PMU will own daily management, with regular meetings (leveraging travel and technology) to drive cross-programme cohesion. PMU will also maintain a programme management dashboard to monitor updates and progress on both outcome and output level milestones. The PMU will also undertake other non-technical functions such as finance, admin, communication, and other support functions. 
 
To support the PMU, the Project Associate post is located primarily in the PMU and work under the overall guidance of NPM. Project Associate will coordinate with various units/teams in IFL and UNDP to support the large and highly complex project on finance, procurement, human resources, and project administration. 
 
 

Duties and Responsibilities

Scope of Work 
 
a) Support the project team to ensure effective implementation and achievement of results focusing on achievement of the following results         
 
  • Independently provides full range of project management and implementation assistance at all phases of the project cycle for, typically, a large and highly complex component of the project initiatives, seeking guidance only in exceptional circumstances.
  • Coordination of administrative aspect of project planning and preparation work for, typically, a large and highly complex component of the project initiatives; monitors status of project proposals and receipt of relevant documentation for review and approval.
  • Provide high quality analysis and draft presentation of information/data on specific project and related topics; highlight noteworthy issues/trends for consideration by appropriate parties.
  • Provide effective supervisory and advisory role in development and implementation of project standard operating procedures, effective monitoring of project performance and timely production of results oriented draft progress reports in line with the government and UNDP’s regulations.       
 
b) Project Management  
 
  • Provision of guidance to implementing partner and serves as focal point for coordination, monitoring and expedition of project   implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
  • Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, security, etc.
  • Provision of secretariat services to working groups, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; compiles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
  • Effective collaboration with project manager on various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  • Lead project team in preparation of formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
  • Supervision of office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation. 
c) Knowledge Sharing 
 
  • Organization of trainings for the operations/ projects staff 
  • Synthesis of lessons learned and best practices in project management support function
  • Contributions to knowledge networks and communities of practice.
  • Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming                                                                                
 
d) The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that   
 
  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. 
 
Institutional Arrangement 
 
To support the Project Management Unit (PMU), the Project Associate position is located primarily in the PMU and under the overall guidance of National Project Manager. 
 

Competencies

REQUIRED COMPETENCIES  
 
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work 
 
CORE COMPETENCIES  
 
Innovation 
Ability to make new and useful ideas work 
 
Leadership
Ability to persuade others to follow 
 
People Management 
Ability to improve performance and satisfaction 
 
Communication & Relationship Management 
Ability to listen, adapt, persuade and transform 
 
Delivery 
Ability to get things done while exercising good judgement 
 
Technical/Functional: 
 
Results Based Management 
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results 
 
Monitoring and Evaluation 
Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations 
 
Office Administration 
Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs  
 
Collaboration and Partnership 
Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support.  Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP 
 
Learning and Development 
Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees 
 
Gender Issues and Analysis 
Knowledge of gender issues and the ability to apply to strategic and/or practical situations, including analysis of projects from a gender perspective  

Required Skills and Experience

Minimum Academic Education 

Bachelor’s degree in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable. 

Minimum years of relevant Work experience 

Minimum 4 years of professional experience, preferably in the field of development 

REQUIRED SKILLS  

  • Solid experience in leading the team supporting complex project administration will be highly desirable.
  • Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  • Good inter-personal and team-building skills.
  • Full time availability for project management support duties is essential.
  • Familiar with Government and UN/UNDP procedures would be highly desirable 
  • Up-to-date computer skills required, knowledge of spreadsheet and database packages
  • Experience in handling of web-based management systems would be preferable 
  • Knowledge of and experience in supporting administration of projects in the area of sustainable development, development finance, innovative finance, public policy, environment, policy analysis, public financial management will be highly desirable. 

Required Language(s) (at working level)

Fluency in English and Bahasa Indonesia in both writing and speaking.

Required documents:

  • Personal CV or P11 with three referees;
  • Completed cover letter (maximum length: 1 page) indicating why you are the most suitable candidate for the work;
  • Managers may ask (ad hoc) forany other materials relevant to pre-assessing the relevance of  experience, such as  reports, presentations, publications, campaigns or other materials.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality; the UNDP Service Contract modality is phasing out over the coming year.  

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