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National Project Manager - ASSIST

Jakarta (Indonesia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Jakarta (Indonesia)
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
    • Refugee rights and well-being
  • Closing Date: 2021-06-16

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Office/Unit/Project Description  

The National Mid-Term Development Plan (RPJMN) 2020-2024 reflects the Government of Indonesia’s (GOI) strong commitment to achieving the SDGs while making a significant shift towards low-carbon economic transformation and intensifying efforts to address underfunded sectors such as sanitation and developing the blue economy. Despite the many advances pre-COVID-19, a GOI study  indicated that an estimated USD 4.7 trillion (tn) of funding is required to achieve the SDGs.

The Joint Programme (JP) “Driving Public and Private Capital Towards Green and Social Investments in Indonesia / Accelerating SDGs Investments in Indonesia (ASSIST)brings four UN agencies (UNDP, UNEP, UNICEF, and UNIDO) together to support the GoI to meet its SDG targets. This support will be delivered by (1) taking proven and new financing instruments to scale through the provision of pre- and post-transactions technical assistance for three financing instruments: thematic bonds, blended finance instrument, and SDG-linked loans, and (2) providing capacity building to relevant stakeholders (e.g. GoI, Local Governments (LGs), Financial Institutions, Small and Medium-sized Enterprises or SMEs) to improve institutional capacities to access and utilize finance towards the achievement of the SDGs.

The interventions will build on and take to scale successful UN programmestaking into account the ongoing COVID-19 crisis. This will result in a reduction in the financing gap and accelerating Indonesia’s SDGs achievement through increased financing from innovative financing mechanisms and instruments from both government and non-government sources (e.g., public, private, and Islamic capital). The JP has the potential to assist the GoI and other key stakeholders to achieve the identified programmatic outcomes during the period of 2021-2024.  

The Project Management Unit (PMU) ASSIST will be hosted in UNDP’s Innovative Finance Lab (IFL) and will be led by a National Project Manager (NPM), supported by a Chief Technical Expert. The PMU will own daily management, with regular meetings (leveraging travel and technology) to drive cross-programme cohesion. PMU will also maintain a programme management dashboard to monitor updates and progress on both outcome and output level milestones. The PMU will also undertake other non-technical functions such as finance, admin, communication, and other support functions.

To support the PMU, the NPM has the authority to run the project on a day-to-day basis and will report to the Head of IFL. The NPM is responsible for making the day-to-day decisions on project implementation and ensures to achieve the project results (outputs) as defined in the approved project document and in the annual work plans through timely implementation and quality monitoring. The NPM work in close collaboration with programme and operations units in the CO, technical advisors, experts, Government officials, UN agencies, multi-lateral and bi-lateral donors and civil society, as well as with UNDP RBAP and Global, to successfully implement the ASSISTprogramme. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

 

Duties and Responsibilities

Scope of Work 
 
a) Manage and supervise the project team to ensure effective implementation and achievement of results   to ensure effective implementation and achievement of results: 
  • Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
  • Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;
  • Mobilizes goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
  • Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;
  • Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
  • Develops the project standard operating procedures in line with the government and UNDP’s regulations; seeks the board’s approval; and takes responsibility for updating and revising it as necessary;
  • Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation; 
  • Consults with the project board through the National Project Director for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
  • Performs Project Manager duties on UNDP’s ERM (ATLAS) in line with the NIM manual and as outlined in the delegation of authority for Project Managers. 
  • Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.
  • Ensures gender-related economic, environmental, public research and analysis, to contribute to the formulation of policies, programme interventions, procedures, guidelines and tools 
b) Project Management  
  • Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;
  • Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
  • Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SoP;
  • Prepares quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner; 
  • Provides additional inputs and data for external project reports as necessary and required by the project assurance team; 
  • Organizes quarterly project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and 
  • As required and directed by the project board, liaises with UNDP’s Quality Assurance, Reporting and Evaluation (QARE) Unit to facilitate project review, reporting and evaluation processes, and supports the conduct of such exercises under the overall management of the task manager as designated by QARE;
  • To make sure implementation of gender equality accountability framework and Gender equality Results Based management at project level i.e. performance management, gender marker assignment in web based system ATLAS , reporting, etc 
 c) Knowledge Sharing 
  • Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
  • Organizes and delivers trainings for the operations/project staff on project/programme management issues; 
  • Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
  • Identifies policy issues for codification and sharing; 
  • Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and Contributes to knowledge networks and communities of practice
  • Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs including in gender analysis and gender mainstreaming
  • Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming 
d) The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that   
  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. 

Institutional Arrangement

To support the PMU, the National Project Manager has the authority to run the project on a day-to-day basis and will report to the Head of IFL. The project manager is responsible for making the day-to-day decisions on project implementation and ensures to achieve the project results (outputs) as defined in the approved project document and in the annual work plans through timely implementation and quality monitoring. The National Project Manager supports the partners in achieving the results.

 

 

Competencies

REQUIRED COMPETENCIES  
 
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise 
 
CORE COMPETENCIES  
 
Innovation 
 
Ability to make new and useful ideas work 
 
Leadership 
 
Ability to persuade others to follow 
 
People Management 
 
Ability to improve performance and satisfaction 
 
Communication & Relationship Management 
 
Ability to listen, adapt, persuade and transform 
 
Delivery 
 
Ability to get things done while exercising good judgement 
 
TECHNICAL COMPETENCIES 
 
Results Based Management 
 
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results 
 
Monitoring and Evaluation 
 
Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations 
 
Resource Mobilization 
 
Ability to identify and organize programmes  and projects to implement solutions and generate resources 
 
Collaboration and Partnership 
 
Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support.  Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP 
 
Learning and Development 
 
Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees 
 
Gender Issues and Analysis 
 
Knowledge of gender issues and the ability to apply to strategic and/or practical situations, including analysis of projects from a gender perspective  

Required Skills and Experience

Minimum  Academic Education

Master’s or Bachelor’s Degree in Business Administration, Public Administration, Economics, Finance, Public Policy, Political Science, Social Science, Environmental Science, or related field.  

Minimum years of relevant Work experience 
 
  • Minimum 2 years for Master’s Degree or 4 years for Bachelor’s Degree of relevant hands-onexperience in design, programme/project development, project management, monitoring and evaluation of development projects in the areas of sustainable development, development finance, sustainable/green/social finance, public policy, environment, policy analysis, public financial management or other related areas.
  • Knowledge and experience of UN Common System is an advantage.
  • Experience of working with the Government of Indonesia (e.g. Ministries of Finance, Economy and Planning, etc), financial institutions, development partners, private sector, universities on SDG and development finance will be an advantage.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of spreadsheet and database packages, and handling of web based management systems will be an advantage.
  • Demonstrated familiarity with UNDP development projects in Indonesia is an advantage
  • Knowledge of and experience in supporting administration of Learning Technology, Learning Management System, or Sustainable Development Goals related projects will be highly desirable. 

REQUIRED SKILLS  
 
Experience in working with other UN agencies, other development partners, government on programming in relation to sustainable development, SDGs and innovative finance;  
 
Excellent analytical and writing skills;  
 
Excellent organizational and communication skills; 
 
Required Language(s) (at working level) 
Ability to written and spoken in Bahasa Indonesia and English is required. 
 
Required documents:
 
  • Personal CV or P11 with three referees;
  • Completed cover letter (maximum length: 1 page) indicating why you are the most suitable candidate for the work;
  • Managers may ask (ad hoc) forany other materials relevant to pre-assessing the relevance of experience, such as  reports, presentations, publications, campaigns or other materials.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality; the UNDP Service Contract modality is phasing out over the coming year.

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