M&E Officer (ECHO)

SCOPE OF WORK

Under the overall guidance of the M&E Coordinator and direct supervision of the Saving Lives M&E Manager, the M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.

The M&E officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Program Manager in preparing Monthly/Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities. The Monitoring and Evaluation Officer works in close collaboration with Saving Lives project team, Government officials, and partner organizations.

Job Overview/Summary

The M&E Officer will be responsible for all M&E related ECHO Covid-19 project actions (Initiation, project start-up, implementation, and close-out), providing technical M&E leadership for the Saving Lives project with specific attention to data quality and use. With direct support from the Project Coordinator,s/he will continuously assess the current M&E systems and capacity of staff related to Saving Lives M&E and based on this, address the identified needs through capacity building and technical support on data collection methods, data analysis, data quality assurance and result-based management. S/he will also ensure that quality data collected is entered into data collection platforms; data analysis is completed by project teams and will play a key role in the process of reporting on the impact of the IRC program to relevant stakeholders. S/he will conduct frequent visits to the field and assess the quality of the program, M&E work, ensure understanding and compliance with M&E procedures and provide guidance and coaching to staff.

Major Responsibilities

-Compile quantitative and qualitative data to showcase IRC’s ECHO Covid-19 project, covering all outlined program outcome areas.

-In close collaboration with the MEL Coordinator, Saving Lives M&E Manager, and Program Managers, lead the development & implementation of strong data collection tools and monitoring and evaluation plans for the protection program.

-Ensure efficient systems are in place for program staff to collect and compile relevant and concise information for routine project reports and occasional special reports as required.

-Support the provision of technical training and capacity building in monitoring and evaluation to Covid-19 Vaccination program staff.

-Perform regular field visits to ensure the quality of data collected by Program staff and to verify the accuracy of the data reported

-Support program teams in analyzing and interpreting monitoring and evaluation of data.

-Overview preparation of consolidated reports including concise narratives that capture progress against indicators and provide both management and donors with accurate and user-friendly information.

-With oversight from Saving Lives M&E Manager:

oAssist in creating standards for capturing data and its storage in the database in accordance to the IRC Measurement universal expectation.

oAssist in the development of custom tables used to describe donor characteristics so that they are meaningful and not redundant.

oManage electronic tools to prevent disorganization (Keep server data confidential).

oSupport the program team to ensure that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner.

oAssist the program team and program coordinator in implementing the IRC’s monitoring for Action standards.

-Provide to the supervisor, technical coordinators, program staff and districts with monthly reports on indicator trends.

Specific Responsibilities

Program/Project Design and learning:

-Develop and make sure the ECHO Covid-19 project has tested monitoring tools that capture both program activity and indicators progresses.

-Ensure records are checked during meetings for accuracy and provide support where necessary and share data with program managers.

-With support from the Saving Lives M&E Manager, establish and maintain project level information management system.

-With support from the Saving Lives M&E Manager, collect program field level information required by IRC, donors and/or stakeholders.

Monitoring

-Ensure the on-time execution of projects major monitoring and evaluation events including but not limited to data quality audit and field data supervision.

-Document findings from data quality audits and store in project files to ensure collective and sustainable access.

-Provide technical assistance to staff and or partner organization on information management system, proper data collection and record keeping.

-Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives.

-Update project M&E plan timely and provide feedback to program staff on status and quality of implementation.

-Provide M&E inputs for reports written during project implementation at the field level.

Reviews & / Evaluation

-Provide summarized monthly data analysis showing target against progress over time.

-Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues.

-Periodically leads in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.

-Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.

-Maintaining a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.

Database management, Information Management and Reporting

-Provide and maintain MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets using Indicator Performance Tracking Tables (IPTT)

-Submit dataset to update country office wide program database, IPTT, & Comet on monthly basis.

-Maintain and regularly update project monitoring reports, including lessons learned, prepared by different projects and application of evaluation recommendations.