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GC.19 Project Coordinator

Vienna (Austria)

  • Organization: UNIDO - United Nations Industrial Development Organization
  • Location: Vienna (Austria)
  • Grade: Level not specified
  • Occupational Groups:
    • Political Affairs
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-06-24

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Female candidates from all Member States are particularly encouraged to apply.


Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of the United Nations Industrial Development Organization (UNIDO), as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions. Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of External Relations and Policy Research (EPR) provides guidance on the Organization’s external relations and advocacy with its Member States and other stakeholders and partners in the United Nations system, the broader development community, civil society and academia. In addition, the Directorate oversees the Organization’s policy research and statistics activities and the Organization’s normative contribution to Member States and global development community in achieving the SDGs. Working in close collaboration with all organizational entities within UNIDO, the Department of External Relations (EPR/ETR) serves as the main channel of communication and interaction between Member States and the UNIDO Secretariat. It provides substantive, technical and logistical support to the policymaking organs, its subsidiary organs, as well as their inter-sessional working groups. This position is located in the Policymaking Organs Secretariat (EPR/ETR/PMO) who is responsible for providing advisory and secretariat services to all sessions of the policymaking organs, the General Conference, the Industrial Development Board and its subsidiary organ, the Programme and Budget Committee, as well as other subsidiary bodies and working groups established by those organs. It acts as focal point for liaison with Member States, non-Member States, regional groups, IGOs and NGOs.

PROJECT CONTEXT As UNIDO’s supreme policymaking organ held every two years, the General Conference (GC) determines, inter alia, the guiding principles and policies of the Organization, approves its budget and work programme and elects the members of its other policymaking organs. A forum on industrial development issues (FID) was introduced via GC.9/Res.1 into policymaking organ sessions with the intention of sharing a common understanding of development issues through the continued thematic examination of the fields relevant to UNIDO’s technical cooperation activities that could impact the Organization’s policy direction. The nineteenth session of UNIDO`s General Conference (GC.19), will be held from 29 November to 3 December 2021 and will be staged at UNIDO Headquarters in Vienna, in a hybrid format involving both in-person and virtual participation. Following on to the Secretary-General’s call for a ‘Decade of Action’, and the prolonged economic recovery in store for countries all over the world, GC.19 takes place at a point in time when UNIDO must capitalize on its rich expertise, importance and recognized role in the international development arena, by bringing into stronger focus the practical aspects of the implementation of its mandate, in the context of inclusive and sustainable industrial development, in order to put countries back on track to achieve the Sustainable Development Goals (SDGs). At GC.19, the FID will contain the ISID Forum, the Donors Meeting and the Launch of the IDR 2021 (Industrial Development Report 2021). As has been the established practice in past GCs, the FID will also be accompanied by a full programme of substantive side events. The events specialist/coordinator will therefore be required to conceptualize, plan and execute multiple thematic side events, while ensuring their integration with the events of the FID and carrying out effective coordination between the various internal divisions and external partners of relevance to the GC, to ensure alignment with the main theme and messages of the nineteenth session. Special attention will be given to organizing all aspects of GC.19 so as to guarantee sound legislative proceeding and maximum Member State participation, while not compromising participants’ health and safety. Duty station: Vienna, Austria Duration: 6 months

Main Functions

Under the supervision of the External Relations Officer tasked with overall responsibility for the General Conference and the Director, EPR/ETR and in close coordination with personnel of the Policymaking Organs Secretariat, the Project Coordinator will carry out the following duties: - Act as the focal point for Member States, the host government, UNIDO´s departments, regional and country offices, the private sector and other relevant stakeholders on all questions specifically related to the organization of the nineteenth session of the UNIDO General Conference; - Manage the preparation of all activities related to the programme of events outlined in the project, in-house and with external counterparts; - Lead the conceptualization and design, formulation and implementation of the GC.19 overall theme, 55th anniversary observation and side events jointly with respective departments; - Ensure alignment between the messages and outcomes of these events and the overall GC theme; - Facilitate the participation – either virtually or in-person – of high-level representatives, in particular for the opening session and side events; - Coordinate complex logistics and security arrangements related to the conference, including but not limited to those pertaining to the venue, speakers and participants and technical infrastructure; - Perform other related duties and assignments linked to the GC.19 as required by the Director of the Department.

Core Competencies

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially. WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner. WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective. WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity. WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world. WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work. WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

Minimum Requirements


Advanced university degree in business administration or management, event management, international relations or a related field is required.


Fluency in written and spoken English is required. Fluency and/or working knowledge of other official United Nations languages is desirable.

Computer Skills

Field of Expertise

At least five (5) years of relevant professional experience in event management, preferably within an international organization such as the United Nations system or at the international level, is required. Experience or thorough knowledge of international organizations and their governing bodies is desirable; experience in organizing high-level events, including in a virtual setting, is desirable.

<strong>This appointment is limited to the specified project(s) only and does not carry any expectation of renewal. </strong>

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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