Program Management & Partnership Specialist
Washington D.C. (United States of America)
OBJECTIVE OF THE OFFICE/DEPARTMENT
This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
The Communicable Diseases and Environmental Determinants of Health Department (CDE) promotes, coordinates, and implements technical cooperation activities directed toward the surveillance, prevention, control, elimination and/or reduction of communicable diseases, zoonoses and environmental threats to health that are technically sound and appropriate for the political and sociocultural context in which they are implemented. It strives to achieve a sustainable impact on health by providing normative guidance, furthering the implementation of evidence-based interventions, fostering alliances that strengthen country capacity, improving the effectiveness of inter-country collaboration, and facilitating policy and decision-making processes and quality at all levels.
DESCRIPTION OF DUTIES
Under the direct supervision of the Advisor, Antimicrobial Resistance (CDE/AR) and the general guidance of the Director, Planning and Budget (PBU), the incumbent is responsible for, but not limited to, the following responsibilities:
- Provide technical support to the Advisor, Antimicrobial Resistance, Project Managers, and Special Program personnel in the design, negotiation and implementation of technical cooperation projects, including resource coordination, performance monitoring and assessment, and use of evaluation tools to support the sound management of regular and extra-budgetary funds; provide strategic support and inputs to develop new program initiatives to support the program of work;
- Engage in corporate efforts for strategic and operational planning, programming, budgeting and resource coordination and mobilization to enable the entity’s technical cooperation;
- Ensure that projects managed by the Teams, in particular the European Commission Action, are executed according to action plans and within established dates; ensure timely submission of financial and progress reports in accordance with donor agreements;
- Provide strategic support to develop and strengthen partnerships to synchronize and harmonize development initiatives with governments, development partners, private sectors, UN agencies and civil society organizations within the context of the RMN;
- Support the programmatic impact and ensure a high level of quality, accuracy of methods used to verify progress and the results;
- Participate actively in the Program Management Network (PMN) led by PBU;
- Review and analyze progress on technical matters, elaboration and implementation of inter-programmatic and inter-sectorial activities in the context of the PMN;
- Maintain effective partnership with all project stakeholders to exchange critical and technical information and resolve program/project implementation issues to ensure results are achieved as planned;
- Facilitate the coordination among project teams and support them in program management issues, specifically with issues related to the results-based management framework;
- Provide technical support in the overall program management functions, including management of guidance and tools to develop the biennial work plan (BWP);
- Review technical project proposals and agreements ensuring that these are aligned with the Organization’s program of work and priorities;
- Oversee the process for implementation of Letters of Agreement (LOAs) of the Team;
- Coordinate the implementation of the Unit’s Biennial Work Plan (BWP) and the Semester Work plans (PTS); ensure that the responsible project coordinators provide required planning data and information to adequately assess and report on implementation of Outcomes, Outputs, projects, and activities;
- Support the Advisor, Antimicrobial Resistance in leading the coordination of the performance monitoring and assessment (PMA) of the Unit’s BWP and the PTS, including the preparation of reports; advising on setting realistic targets and milestones and ensuring up-to-date information to monitor progress on BWP and PTS implementation;
- Support the preparation of various written outputs, e.g., draft background papers, project reports, analysis, sections of reports and studies and other inputs to technical publications. Provide assistance to the preparation of technical documents for Governing Body meetings;
- Support the Advisor, Antimicrobial Resistance in the analysis of the staffing needs of the Team, particularly with respect to the competencies needed to execute the program of work. Provide input in this regard to the Advisor, Antimicrobial Resistance, technical staff and Administrative Officer for preparation and periodic review of the Human Resources (HR) Plan;
- Work in close coordination and interaction with the Unit’s Administrative Team;
- Perform other related duties, as assigned.
Essential: A bachelor’s degree in a health or social science from a recognized university.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Essential: Five years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.
- Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
- Teamwork: Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
- Respecting and promoting individual and cultural differences: Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
- Communication: Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
- Knowing and managing yourself: Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
- Moving forward in a changing environment: Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.
- Producing Results: Prioritizes work and makes planning/Organizational adjustments as necessary; seeks clarification from supervisor on timelines, as needed. Uses feedback and inputs from supervisor to achieve results. Produces quality results and has frequent discussions with supervisor to achieve results. Is action-oriented and sees tasks through to completion. Shows understanding of own role and responsibilities in relation to expected results. Solicits and accepts direction and guidance from supervisor and team members and takes responsibility for own work and actions, as appropriate.
- Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development;
- Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects;
- Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key technical issue;
- Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment;
- Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes;
- Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.
Very good knowledge of Spanish or English with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Project will be an asset.
Monthly Salary: (Net of taxes)
US$4,067.08 (Salary non-negotiable)
US$2,017.27 This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
- This vacancy notice may be used to identify candidates for other similar short-term positions at the same level.
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
- For information on PAHO please visit: http://www.paho.org
- PAHO/WHO is committed to workforce diversity.
- PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- Applications from women and from nationals of non and underrepresented Member States are encouraged.
- All applicants are required to complete an on-line profile to be considered for this post.
- The post description is the official documentation for organization purposes.