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Administrative Assistant (G5)

Warsaw (Poland)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Warsaw (Poland)
  • Grade: G-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2021-06-20

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The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. 

ODIHR, as the principal institution of the OSCE responsible for the human dimension of security, supports participating States in promoting gender-sensitive democratic institutions, women’s participation in political and public life, the justice system and security sector; in strengthening national mechanisms for the advancement of women and in preventing and combating gender-based violence. ODIHR provides assistance through capacity building, expert advice, legislative support and awareness rising. ODIHR places special emphasis on supporting women’s leadership and networking, and on promoting the rights of women from underrepresented groups, including those from Roma and Sinti communities and women with disabilities.

ODIHR’s "Capitalizing on Human Dimension Mandate to Advance Gender Equality (CHANGE)” ExB project aims to strengthen the individual and collective impact on democratic institutions, policies and social norms to advance gender equality, women’s human rights and women’s safety. ODIHR will capitalize on its human dimension mandate to advance gender equality and engage with democratic institutions, security sector, political leaders as well as civil society, human rights defenders and underrepresented groups. ODIHR will facilitate exchange of good practices and support institutional change, knowledge sharing and capacity building for advancing women’s representation and influence.

Recognizing that the desired change in advancing gender equality requires a transformative and multi-pronged approach, this initiative integrates various elements from across ODIHR’s mandate. It also addresses the need to strengthen the evidence base to learn what types of strategies work in which context, and to apply this knowledge to overcome barriers to progress in gender equality.  

Tasks and Responsibilities:

ODIHR is seeking an Administrative Assistant forODIHR’s CHANGE project.  The position comprises of providing administrative, logistics, communication and monitoring and evaluation assistance for the implementation of the CHANGE project activities. The Administrative Assistant supports the implementation of the project provides back up administrative support for ODIHR’s Project Co-ordination Unit (PCU), associated with this project.  

  1. To carry out logistical and administrative tasks in relation to the planning and implementation of the project.
  2. To provide administrative and logistical support for the organization of meetings, seminars, round tables and conferences (OSCE meetings, project partner and other meetings organized in the context of project).
  3. To make travel arrangements for the Project Officer, project staff, contracted experts and meeting attendees.
  4. To perform a variety of clerical and secretarial tasks.
  5. To perform other related duties as assigned.

For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights, please see

Necessary qualifications:

  • Completed secondary education, supplemented by formal studies in administration, office organization, travel procedures;
  • Four years of clerical/secretarial/administrative experience. The incumbent must be computer literate and have practical experience with Microsoft applications. Oracle experience is highly desired;
  • Excellent oral and written communication skills in English;
  • Ability to work independently, to master office routines. Well-developed communication skills are necessary in anticipating a need for information in a specific area, explaining entitlements and reimbursement of costs incurred to experts and participants and in interaction with experts, authorities and staff of OSCE structures in Vienna and elsewhere;
  • Tact in dealing with people from a variety of different national and cultural backgrounds is a prerequisite;
  • Attention to detail when organizing meetings is necessary as is accuracy in maintaining data bases and the filing system. 

Remuneration Package:

Monthly remuneration is around PLN 6,700, with the actual monthly salary depending on post adjustment and family status. OSCE salaries are exempt from taxation in Poland. Social benefits will include participation in the Cigna medical insurance scheme.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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