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National Consultant – Spotlight Initiative Project Support – EVAW Program

dili with traveling to the municipalities (ermera

  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: dili with traveling to the municipalities (ermera
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Project and Programme Management
    • Gender-based violence
  • Closing Date: 2021-06-15

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Background

To address the global challenges of VAWG, the European Union (EU) and the United Nations have partnered on a new multi-year programme, the EU-UN Spotlight Initiative to Eliminate Violence against Women and Girls (VAWG). The Spotlight Initiative aims to support transformative change on the ground to end violence against women and girls. The overall vision of the Spotlight Initiative in Timor-Leste is that women and girls enjoy their right to a life free of violence, within an inclusive and gender equitable Timor-Leste. The programme is aligned to the Timor-Leste “National Action Plan on Gender-based violence (2017-2021) and National SDG Roadmap, particularly on SDGs 5 and 16.  It will contribute to the National Strategic Development Plan and reinforce Timor-Leste’s Development Plan and reinforce Timor-Leste’s implementation of commitments under the Beijing Platform for Action, the Concluding Observations of the Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) Committee, the Convention on the Rights of the Child, among other international obligations. 

 

The program was globally launched in 2017 and began implementation in Timor-Leste in 2020. There are five UN agencies participating in the Timor-Leste Spotlight Initiative. There are the United Nations Entity for Gender Equality and Empowerment of Women (UN Women), the United Nations Development Programme (UNDP), the United Nation Children’s Fund (UNICEF), the United Nations Population Fund (UNFPA), the International Labour Organization (ILO). The Resident Coordinator’s Office (RCO) provides overall strategic oversight and coordination for the Spotlight Initiative within the UN, with UN Women acting as the Technical Lead.

 

Despite progress which has been made, violence against women and girls, and particularly intimate partner violence, remains widespread, with 38% to 59% of women in Timor-Leste between the ages of 15 to 19 experience violence in their lifetime.1 As stated at Timor-Leste’s Voluntary National Review on the SDGs in 2019 and the report for the Beijing Platform of Action +25, there is a need for a comprehensive approach to ending violence against women and girls (VAWG).

 

The Spotlight Initiative will contribute to the elimination of domestic violence/intimate partner violence (DV/IPV) by responding to the needs of women and girls and addressing the underlying causes of violence against women and girls, using a multi-sectoral and intersectional approach across the ecological model. This will involve strengthening and widening partnerships and solidarity across civil society, government, media, private sector and development partners. The Initiative will empower individuals, equip institutions at national, sub-national and community levels with the policies, systems and mechanisms to prevent and respond to VAWG, and encourage the public to challenge harmful gender norms. Using innovative approaches, the SI will build a social movement of diverse advocates and agents of change for gender equality and social inclusion.

 

It is important to advance the Sustainable Development Goals (SDGs) principle of national ownership and the commitment to leave no one behind. These are both key goals of the Spotlight Initiative. Civil society networks and organizations have been accorded a unique role in the design, implementation, monitoring and evaluation of the Spotlight Initiative at country level and as such, are important partners in supporting the implementation of key strategies to prevent and respond to VAWG. Groups of focus for the Spotlight Initiative in Timor-Leste are women and girls with disabilities, living in rural areas, in vulnerable employment, girls out of school or pregnant, girls married before the age of 18 and women and girls who identify as lesbian, gay, bisexual, transgender and intersex (LGBTI).

 

Duties and Responsibilities

Under the overall guidance of the Head of Office and under the supervision of the Programme Officer – Spotlight Initiative EVAW, the Project Support consultant will work with and provide support to UN Women Spotlight Initiative Team in the implementation of effective programming consistent with UN Women Rules and Regulations.  The consultant will perform the following tasks:

 

  • Work closely with Spotlight initiative Programme Assistant and Program Officers to provide support to reliable administrative coordination on Spotlight Initiative project activities.
  • Preparation of planned expenditure reports and tracking of budgets and workplan implementation of UN Women CSOs and Government Partners
  • Processing Spotlight Initiate work and requisite follow-up accomplished under supervision.
  • Consistently applying appropriate policies, guidelines, and procedures
  • Liaising and interacting with colleagues and concerned parties internally and externally in an effective and timely manner.                                                               

 

  1. EXPECTED DELIVERABLES AND TIME FRAME

Outputs

Tentative timeline

  1. Administrative and logistical support to UN Women’s Spotlight Initiative programming
    1. Support the organisation of the events including IT/create zoom link, agenda, venue, catering, and confirmation of the final list of participants of events and meetings.
    2. Preparation of budget for the events/workshops in collaboration with Programme Officer, Program Assistant.
    3. Preparation of payment including ensuring supporting documents for the events/workshops taken place.
    4. Prepare of the whole meeting/event minutes from the UN Women spotlight Initiative activities.
    5. Preparation of minutes, drafting correspondence related to programme implementation, including translation support as needed.
    6. Support with storage of documentation according to standardized systems (filing, e-filing, log, tracking system, consultancy roster, etc.)
    7. Documented support provided to the UN Women partners in compliance with UN Women rules and procedures.

 

20 July 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

20 August 2021

 

 

 

 

 

 

 

 

30 September 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

31 October 2021

 

 

 

 

  1. Support of partners’ financial management of their projects
    1. Work with SI-EVAW Program Officers and Assistance to have better understand of the Partners project activities.
    2. Work with SI-EVAW Program Assistant to review and monitor of the Partner Project financial tracking, special under Pillar 3 (Fundasaun Alola, Plan International and Scout), including financial tracking and close monitor to the partner.
    3. Provide summary on the partner project tracking and other administrative support for partner facilitated.

 

  1. Ongoing support of partner’s financial management of their projects
    1. Work with SI-EVAW Program Assistant to review and monitor of the Partner Project financial tracking, special under Pillar 1 and 2  (Belun, Fokupers), including financial tracking and close monitor to the partner.
    2. Provide summary on the partner project tracking and other administrative support for partner facilitated special for the 2 main partners of Belun and Fokupers and any request support from team to others CSOs partner’s financial management.
    3. Follow-up and review of the Partner’s Face form and discuss with SI – Project team (Assistants and officers) before clearance of Q3 financial report from CSOs partner under pillar 4, pillar 1 and 2.
    4. Works with SI-EVAW Program Assistant and Officer to provide

 

 

  1. Support to monitoring and documentation of Spotlight Initiative project activities.
    1. Support to track UN Women Spotlight activities
    2. . Work with SI-EVAW Program Assistant to monitor and properly store partners’ project documentation.
    3. Update of UN Women Spotlight Initiative partners’ contact list and profile.
    4. Update of UN Women Spotlight Initiative partner’s training sheet for Q3.
  1. Support of the Administrative and logistical support to UN Women’s Spotlight Initiative programming
    1. Support SI – EVAW Program officers and assistant Support the organisation of the events including IT/create zoom link, agenda, venue, catering, and confirmation of the final list of participants of events and meetings, for instance of 16 days campaign event, etc.

 

  1. Preparation of events/workshop/meeting minutes, work with program assistant to drafting correspondence related to project implementation, including translation support as needed.

 

30 November 2021

  1. Support of partners’ financial management of their projects
    1. Work with SI-EVAW Program Assistant to update partner project financial tracking.
    2. Provide summary of the partner project tracking sheets.
    3. Provide of partner project documentation and return to partners in collaboration with SI-EVAW Program Assistant.

 

 

31 December 2021

 

 

All the deliverables, including events materials, notes and reports should be submitted in written in English language.

Upon receipt of the deliverables and prior to the payment of the instalment, the deliverables-related reports and documents will be reviewed and approved by UN Women. The period of the review is one week after receipt.

 

  1. Inputs
  • The consultant is expected to use her/his own computer and have all needed software for related tasks & would be able to work remotely.
  • Cost of mobile phone communication incl. internet needs to be covered by the consultant.
  • UN Women team will support resource materials, and reference documents as relevant;
  • UN Women will cover cost of travel and travel allowance to the municipalities as per UN Women rules and regulations.

Competencies

Core Values:

  • Respect for Diversity
  • Awareness and Sensitivity Regarding Gender Issues
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement

Leading by Example Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

 

Functional Competencies:

  • Strong commitment to gender equality and the empowerment of women, with demonstrated experience of researching or working on gender issues;
  • Strong research and writing skills, with strong analytical skills and creative thinking;
  • Ability to think and work logically and work precisely with attention to detail;
  • Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds;
  • Previous experience (also volunteer experience) from the non-profit sector is an advantage.
  • Ability to multi-task and address competing priorities
  • Ability to produce quality deliverables in a timely manner
  • Strong computer skills, including Word, Excel, and Power Point

Required Skills and Experience

  1. DURATION OF ASSIGNMENT AND DUTY STATION

 

The time required for the consultancy is about 6 months, the duty station is Dili, Timor-Leste with the possibility of travel in the three municipalities of focus for the Spotlight Initiative (Bobonaro, Ermera and Viqueque).

 

  1. CONTRACT SUPERVISION 

 

The consultant will work under the direct supervision of the Program Officer who will be responsible for the quality assurance of the deliverables. 

 

  1. SCHEDULE OF PAYMENTS

 

Payment upon submission and satisfactory deliverables of the analysis report submitted.

 

  1. THE QUALIFICATIONS EXPECTED ARE AS FOLLOWS:

 

  • Timor-Leste national
  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline
  • Minimum 2 years of relevant administrative or programme/project support experience
  • Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous
  • Experience working with the UN Agencies or other international organizations is advantageous.
  • Proficient in English

 

  1. Evaluation

 

Applications will be evaluated based on the cumulative analysis.

  • Technical Qualification (100 points) weight; [70%]
  • Financial Proposal (100 points) weight; [30%]

 

A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

 

Technical qualification evaluation criteria:

 

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

 

Technical Evaluation Criteria

Obtainable Score

  1. Education
  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline

30%

  1. Substantive experience and skills
  • Minimum 2 years of relevant administrative or programme/project support experience

30%

  1. Coordination skills
  • Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous. (10%)
  • Experience working with the UN Agencies or other international organizations is advantageous. (10%)

20%

  1. Financial management, Excel  and language skills
  • Proficient in English

20%

Total Obtainable Score

100%

 

Financial/Price Proposal evaluation:

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

 

  1. HOW TO APPLY:

Interested applicants are requested to submit documents listed below:

  • Updated CV/ P11 and copy of the latest certificate
  • Proposed lump sum professional breaking down in daily professional fee and related cost (if any)

 

When applying; the CV/ P11 and proposed lump sum professional fee should be merged into one (1) single PDF document since the system will allow only to upload maximum one document. Therefore, please combine these forms and documents into one (1) single PDF document and upload them to the system.

 

Should they be short-listed in consideration of the consultancy post, candidates should have the ability to quickly medical certification or any other requested document. Incomplete applications will not be considered. Applicants are responsible to make sure they have provided all the requested application materials before the deadline.

 

Deadline of submission:  Interested candidates are requested to submit an electronic application to

UNDP Job site not later than 15 June 2021,  5:00 pm Timor-Leste time.

 

 

Annex IFinancial Proposal  

 BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL 

 

Breakdown of Cost by Components: 

 

Deliverables

Fixed price

Date of Reporting/Submission

  1. Report (max 6 pages) Administrative and logistical support to UN Women’s Spotlight Initiative programming

 

 

 

15 July  2021

  1. Report (max 6 pages) on Support of partners’ financial management of their projects

 

 

  1. August 2021
  1. Report (max 6 pages) Ongoing support of partner’s financial management of their projects

 

 

30 September 2021

  1. Report (max 5 pages) on Support to monitoring and documentation of Spotlight Initiative project activities.

 

 

31 October 2021

  1. Report (max 5 pages) on Support of the Administrative and logistical support to UN Women’s Spotlight Initiative programming

 

 

30 November 2021

  1. Final report (10 pages) on Support of partners’ financial management of their projects

 

 

31 December 2021

 

 

The above lump sum costs include all administration incl. communication costs and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation incl. travel related costs, and daily professional fee. 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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