Logistics Coordinator

West Bank

Organization: UNDP - United Nations Development Programme
Location: West Bank
Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
Occupational Groups:
- Logistics
- Democratic Governance
- Governance and Peacebuilding
- Supply Chain
- Managerial positions
Closing Date: Closed

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP’s Programme of Assistance to the Palestinian People (PAPP) was established through a resolution adopted by the UN General Assembly on 20 December 1978, calling upon UNDP “to improve the economic and social conditions of the Palestinian people”. In partnership with Palestinian institutions, civil society, communities and donors, UNDP’s goal is to empower the Palestinian People to establish a viable State that is able to realize the right to development for its people and support their socioeconomic resilience. Since its establishment, UNDP/PAPP has delivered over USD 1 5 billion in development assistance to the Palestinian people. UNDP/PAPP places empowerment, resilience and sustainability at the center of its operation and focuses on three priority areas: the Gaza Strip, East Jerusalem and Area C of the West Bank, where the needs are the greatest. UNDP/PAPP is active in four thematic areas: democratic governance and the rule of law; economic empowerment and private sector development; environment and management of natural resources; and public and social infrastructure.

Specifically, this assignment will focus on the Transparency, Evidence and Accountability (TEA) programme which is a UK funded programme of support to the Palestinian Authority (PA). The programme is designed to help deliver on the Middle East Peace Process (MEPP) objectives that include prioritizing PA’s institutional development, improving accountability and promoting transparency to preserve the political viability of two state solution in the absence of significant political change: a key priority going forward is maintaining PA capacity, financial viability, and accountability.

UNDP is currently seeking the recruitment of a Logistics Coordinator under a National Personnel Services Agreement (N-PSA) - to work under the direct supervision of the TEA Project Manager and the guidance of the Programme Analyst - to provide support in ensuring effective delivery of the TEA project in line with the approved budget and annual work plan. The expected duration of the agreement is 10 months, the extension of which, shall be conditional to the satisfactory performance evaluation as well as availability of funding under the project.

Duties and Responsibilities

Support the programming, implementation, and follow-up of project activities

•Ensure effective organization, logistical and administartive support to workshops, meetings, delegations, and field visits etc.

•Provision of logistical and administrative support to Project staff, Implementing Partners, and donors, in accordance with UNDP Programme, Operations, Polices and Procedures.

•Provide administrative support to project operations and activities, following UNDP policies and procedures to facilitate the effective delivery of goods and services.

•Liaise with internal and external stakeholders to support the efficient administration of the project.

•Support the progress monitoring of all contracting activities

•Respond to technical queries/requests for support, following UNDP Programme, Opersations, Policies and Procedures, to ensure timely and accurate resolution of all enquiries with a customer service mind-set.

Support the coordintion of procurement and Human Resource Planning procedures, as well as the whole process of contracting and managing resources of the project.

•Support the preparation of and follow up on the Projects Procurement and Human Resource plans in accordance with the approved Annual Work Plan of the project.

•Provide support to the Project Manager and other project staff in the day-to-day administration of project activities.

•Follow-up on the timely delivery of procurement goods and services for the project.

•Support the Project Manager in finalizing Terms of Reference for Consultants, experts, and specifications of materials and goods as required by the project.

•Follow up on the preparation and timely submission of all payment requests and supporting documents with implementing partners/consultants/suppliers as per the UNDP procedures.

Maintain/process documentation and reporting

•Proper archiving of project correspondence and documentation; Photocopies and bindings

•Collect and compile data, produce and/or contribute to reports (e.g. MoM for meetings and field visits, Bi-weekly Reports, physical inventory, transport performance, etc) and ensure accuracy of information in support of informed decision-making.

Perform other duties as requested by the supervisor.

Competencies

Required skills and competencies:

Ability to review and contribute to qualitative narrative and budgetary reports.

Ability to provide Logistical and Office Support.

Ability to prepare procurement and contracting related documents.

Ability to use MS Office (Word, Excel, Power Point, and Teams).

Leadership: Proactively identifies new opportunities and challenges

Innovation: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

People Management: Takes ownership of responsibilities

Communication: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery: Meets goals and timelines for delivery of products or services

Required Skills and Experience

Minimum Academic Education:

High School Diploma

BA degree in English Studies, Business administration, Social Studies would be an asset.

Minimum years of relevant Work experience:

Minimum 5 years relevant experience in procurement of goods and services.

Minimum of 2 years of relevant experience with BA Degree

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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This vacancy is now closed.
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