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Finance Associate

Tunis (Tunisia)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Tunis (Tunisia)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Banking and Finance
    • Administrative support
    • Operations and Administrations
  • Closing Date: 2021-06-22

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This position is advertised open to internal and external applicants. <p>Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).</p>
- Candidates must be Tunisian citizens or hold a valid local work permit at the time of application. No relocation fees apply. Finance Associate

Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
- Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
- Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Prepare detailed cost estimates and participate in budget analysis and projections as required.
- Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
- Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Accounting Business Administration, Finance
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).

Desirable
Knowledge and work experience of MSRP Finance applications.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills
IT-Computer Literacy
FI-PeopleSoft Financial Management
UN-UN/UNHCR Financial Rules and Regulations and Procedures
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, including in particular when supervising others, contribute towards a working environment where each person feels safe, and empowered to perform their duties by demonstrating no tolerance for sexism, gender inequality, discrimination, abuse of power, harassment including sexual harassment, and sexual exploitation and abuse. As individual workforce members and as managers, all must be proactive in preventing inappropriate conduct, support ongoing dialogue on these matters and take these issues seriously by speaking up and seeking guidance and support from relevant UNHCR resources, as well as, when required/appropriate, report, for corrective action to be taken, whilst considering a victim-centered-approach.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== The Finance Associate will be based in Tunis, and will make part of the Administrative team for the general Libya Operation together with the Admin team in Tripoli. The Finance Associate is supervised by the Assistant Admin/Finance Officer who defines general work objectives and provides necessary advice and guidance. S/he will focus on running the UNHCR Libya office in Tunis, while supporting the main office and team counterparts in Libya.
The incumbent maintains financial records and refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent also assists with the processing of financial transactions, and management of cash in the office. S/he keeps frequent contact with staff at various levels in the office, counterparts at UNHCR Tunisia office, with bank officials, public administrations, and various suppliers, to exchange information. The incumbent will assist, as a backup role, in all administrative matters in the office, where s/he may supervise some support staff such as drivers, clerks, cleaners, others¿ and supervise general maintenance of premises, as well as the overall logistics related to staff travel, and the organization of events. Please note the closing date for this job opening is 22 June 2021.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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