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Procurement Senior Associate, Multiple positions

Multiple locations (Multiple locations)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Multiple locations (Multiple locations)
  • Grade: LICA-7, Local Individual Contractors Agreement - Administrative support
  • Occupational Groups:
    • Procurement
    • Administrative support
  • Closing Date: 2021-06-22

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Functional Responsibilities

Depending on the business needs, this position could be located in Costa Rica or Panama; the salary will be established according to the applicable local scale. .

Summary of key results:

  1. Transactional Procurement Support services

  2. Procurement planning and systems 

  3. Requisitions/procurement and sourcing 

  4. Bidding and tendering 

  5. Contract administration

  6. Team Management

  7. Knowledge building and knowledge sharing

Transactional Procurement Support services

Ensures compliance of transactional procurement activities with UNOPS rules, regulations, policies and strategies, including undertaking the following 

  • Execution of necessary steps to embed sustainability in the procurement process.

Procurement planning and systems 

Ensures team/personnel provision of support to procurement planning and systems, focusing on achievement of the following results:

  • Collaboration with projects personnel and Managers in the preparation of their procurement plan;
  • Collaboration in the implementation of a procurement management system in respect of planning, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.
Requisitions/procurement and sourcing 
Supervises the office’s or team’s  requisitions/procurement and sourcing support processes, focusing on achievement of the following results:

  • Provision of proposals to requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage;
  • Review of requisitions for completeness;
Bidding and tendering 
Supervises team/personnel providing the following support services to  bidding and tendering processes, focusing on achievement of the following results:
  • Preparation of shortlists of suitable contractors/suppliers for purchases of value over designated amounts for approval of designated officer;
To access the full list of roles and responsibilities, please download the terms of references attached to the announcement.



Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

  • Completion of secondary school is required. 

  • First University Degree, preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, or related areas is desirable but not required.

  • Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage.



Experience

  • A minimum of six (7) years ( or less depending on degree level) of relevant experience in providing procurement support services in national and/or international public or corporate organizations.

  • Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.

  • Supervisory experience of personnel in procurement support services, may be considered an asset.

  • Experience in working with a range of stakeholders in developing countries may be considered an asset.

  • Some experience in UN system organizations is desirable.

  • Experience in use of Enterprise systems including e-Sourcing in procurement, One UNOPS is desirable


    Language
    • Full knowledge of Spanish is required.

    • Full working knowledge of English is required.

    • Knowledge of another official United Nations language is an asset.



    Contract type, level and duration

    Contract type: Individual Contractor Agreement 
    Contract level: LICA 7

    Depending on the business needs, this position could be , located in Costa Rica or Panama; the salary will be established according to the applicable local scale.

    Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

    Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options.

    UNOPS is an equal opportunity employer and all quialified applicants will receive consideration for employment. We encoourage female candidates to apply. 


    For more details about the ICA contractual modality, please follow this link:
    https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

    Background Information - Job-specific

    Background: 

    The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners´ peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, other in the most challenging environments.

    Dutch and English speaking Caribbean

    UNOPS Dutch and English Caribbean is part of the Costa Rica Project Center and from that Centre UNOPS has implemented a number of infrastructure, technical advisory and procurement projects. 

    Within the countries of CARICOM, Guyana, Suriname, Trinidad and Tobago and Belize have one the highest COVID-19 infection rates (all among the 14 Caricom countries). Taking into account the vulnerable nature of the health systems of the region and the potential further increase of COVID-19 patients due to the opening of borders, urgent support to the countries is necessary to respond to the disease and further strengthen the health system of each country.  


    The project will support the Governments of Guyana, Suriname, Trinidad and Tobago and Belize for the provision of essential medical equipment, medical supplies and personal protective equipment to overcome the current crisis, and contribute to controlling the epidemic through ensuring the delivery of urgently needed supplies to hospitals to serve patients and medical staff.


    Background Information - UNOPS

    UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

    UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

    Working with us

    UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

    Diversity

    With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

    Work life harmonization

    UNOPS values its people and recognizes the importance of balancing professional and personal demands.


    We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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