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Deputy Project Manager

Cotabato (Philippines)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Cotabato (Philippines)
  • Grade: LICA-10, Local Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-06-22

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

The incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure: Background Information – Philippines

Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organisations to improve access to justice of marginalised groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU.

In the health sector, UNOPS works with the Korean International Cooperation Agency (KOICA) for the construction of health facilities in Eastern Samar.

Owing to experience in the Philippines as well as the larger Asia Region, UNOPS has a deeper understanding of the national context, market constraints, realistic timelines and operational risks. Realizing the breadth and depth of skills and talent available locally, UNOPS believes that consistent engagement and knowledge sharing will increase capacities of stakeholders to deliver meaningfully in the Philippine development context.
The UNOPS Philippines Office is part of the UNOPS Cambodia Multi-Country Officer (KHOH), which provides oversight, support and services to UNOPS operations in the country offices.

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law,  and governance sectors and subsequently is looking for qualified and committed experts.

Background Information - Job-specific Support to the Bangsamoro Transition (SUBATRA) Programme, the Action, is a 5-year programme funded by the European Union to contribute to a smooth and timely undertaking of the transition, through capacity building of the three branches of the Bangsamoro Government. This will promote an enabling good governance environment and support the efficient implementation of policies set up by the transition plan, with a focus on capacities that are critical for a sound functioning of interim institutions. These include: capacity of the BTA’s executive branch superstructure to drive and coordinate key transitional policies; capacity of the Parliament to exercise its law making and oversight functions; capacity of the Justice System to adjudicate litigations and improve access to justice, and capacity of the civil society to contribute to a peaceful transition to the Bangsamoro Autonomous Region for Muslim Mindanao (BARMM). 
The Action supports the institutional components of the peace process set out by the Framework Agreement on the Bangsamoro, Bangsamoro Comprehensive Agreement and their implementing arrangements as well as BOL’s art. XVI provisions on the transition, through an integrated approach combining institution building and capacity building of core Bangsamoro democratic governance institutions, to efficiently undertake the transition, including post-transition.

UNOPS is one of the implementing partners of  the SUBATRA Programme under Indirect Management and will be responsible for the provision of logistical and administrative support, which may include the organization of training, workshops, seminars and study tours; procurement of goods and services; infrastructure; and communication and visibility.

The primary role of the Deputy Project Manager (DPM) is to provide Subatra Project with the structures, tools and techniques needed to ensure that it has the right programmes and projects in place, that operational and change priorities are balanced, the governance and decision making is facilitated and it has the resources and capability to deliver them consistently well.  

The functions and services of the DPM include:

  • Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
  • Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective  delivery of the programme and projects. 
  • Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application. 

The primary role of DPM is to ensure that project management policies, processes and methods are followed and practiced according to the organization standards, while acting as the overall Project Assurance capacity within the business unit on behalf of the Senior Project Manager (SPM). The DPM strongly contributes to moving the Subatra project toward achieving its mission-focused goals and objectives.
The incumbent will be responsible for providing overall technical and programmatic support for the planning, implementation, management, and monitoring of cash activities and will be assisting the Senior Project Manager in the day to day running and operations of all field locations. S/he is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.


Functional Responsibilities

Summary of functions:
  • Development and planning
  • Monitoring and reporting
  • Stakeholder engagement
  • Quality assurance
  • Personnel management
1. Development and planning  In conjunction with the Senior Project Manager 
  • Maintain thorough knowledge of the project, as well as an understanding of how that impacts the other stakeholders and other cash based interventions in the country
  • Monitor, coordinate, and communicate strategic objectives of the project
  • Work with project field staff members to develop a greater understanding of the project and any issues that arise.
  • Develop and foster relationships between UNOPS, stakeholders, and other entities.
  • Provide substantive inputs to assist the Senior Project Manager in the preparation of project reports and documents.
  • Assist the Senior Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.
  • Support the coordination and management of communications.
  • Participate in meetings with UN agencies, NGOs and other Stakeholders as required.
  • Identifies, and anticipates in a timely manner, potential risks and issues and advises mitigating measures.
2. Monitoring and reporting
  • Prepare and issue regular project reports in accordance with donor guidelines for reporting.
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
  • Maintain diaries and progress reports as required by UNOPS standard procedures.
3. Stakeholder engagement
  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
  • Enable the formulation of project communications plans.
  • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications across programmes and projects.
  • Coordinate internal programme/project communications.
  • Monitor the effectiveness of programme/project communications.
4. Quality assurance
  • Work with internal audit and finance to ensure the programme complies with audit requirements.
  • Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
  • Ensure compliance with UNOPS defined standards for programme/project management.
  • Coordinate quality reviews of programme/project documents and deliverables.
  • Provide quality control for management products (project documents, reports, etc.).
5. Personnel Management:
  • Lead and motivate the project management team;
  • Ensure that behavioral expectations of team members are established;
  • Ensure that performance reviews are conducted timely and objectively;
  • Identify outstanding staff and bring them to the attention of the Country Director;
  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff);
  • Select, recruit and train team as required by project plans;
  • Perform the Team Manager role, unless appointed to another person(s);
  • Perform Project Support role, unless appointed to another person or corporate/programme function;
  • Ensure safety and security for all personnel and comply with UNDSS standards.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Advanced University Degree (Master Degree) in Project Management, Business Administration, Communication, Economics or other relevant discipline is required;
  • First level University degree (Bachelor’s Degree) in Project Management, Business Administration, Communication, Economics or other relevant discipline in combination with 2 additional years of experience may be accepted in lieu of an advanced university degree.
Certification:
  • PRINCE2® Foundation is an asset and  the successful candidate to obtain the certification within the six months from the start of the role;   
  • PRINCE2® Practitioner an asset and completion within 12 months of onboarding;
  • MSP® Foundation is an asset;
  • Project Management Professional (PMP® – PMI®) is an asset.

Experience

  • At least 5 years of experience (or more depending on academic credentials) in project management, project implementation, operation, and communication in UN/NGO, public or private sector organizations is required.
  • Experience with EU funded projects is an advantage;
  • Knowledge of the UN system and familiarity with UNOPS procedures is an advantage.

Languages

Fluency in both English and Tagalog is desirable.

Contract type, level and duration

  • Contract type: Local Individual Contract Agreement (LICA) 
  • Contract level: LICA 10/ ICS 10
  • Contract duration: Open-ended
  • Duty station: Cotabato, Philippines. Cotabato is a non-family duty station.
This is a local position, so only Philippine nationality is eligible to apply.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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