Programme Officer (International Intern)
The United Nations Development Programme (UNDP) works in approximately 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
Anchored in the 2030 Agenda for the Sustainable Development Goals (SDGs) and committed to the principles of universality, equality, and leaving no one behind, the UNDP supports countries’ efforts to strengthen frameworks for development, disaster risk reduction, and climate change.
Since 1999, the UNDP has been supporting the Timorese people to move from post-conflict recovery towards sustainable development. Currently, UNDPs work focuses on supporting the building of strong and capable public institutions, inclusive and effective democratic governance, and environmental management. Hence, one of the core portfolios of UNDP Timor-Leste is the Democratic Governance Unit, under which a number of development projects are implemented.
Considering the expansion of projects under the management of the Democratic Governance Unit, UNDP Timor-Leste are seeking a number of interns in a number of functions to support the successful implementation of projects.
Duties and Responsibilities
The Programme Officer Intern will perform the following duties:
- Assist with administrative tasks related to the project(s)
- Assist the preparation of documents, reports, concept notes, proposals, talking points, etc.
- Assist in data collection, research, data analysis, and monitoring, etc.
- Assist with the preparation and analysis of briefing notes, communications material, advocacy materials, etc.
- Support the preparation of meetings, trainings, conferences, etc. including organizing and promoting learning events
- Support programme/project implementation
The position is flexible in focus, and can be tailored to focus on the successful candidate’s area of interest, such as gender equality/gender mainstreaming, human rights, justice, sustainable tourism, etc.
Additional responsibilities of all interns:
- Participate in trainings related to their area of work
- Contribute to sharing of lessons learned and knowledge with relevant project and country office staff
- Participate in project meetings with beneficiaries and donors as appropriate
- Contribute to a diverse, inclusive, respectful, and positive working environment
- Support project/programme taking meeting and interview minutes when required.
This is an ideal opportunity for a young profession who is eager to learn, work in a fast-paced environment, and gain experience from the UN system. The internship position will allow for ample learning opportunities, from other members of staff as well as from training opportunities.
- Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP’s procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
- Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority;
- Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;
- Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.
- Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
- Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;
The applicant should also have a genuine commitment towards the vision and mission of UNDP, as well as to the UN Core Values.
Required Skills and Experience
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:
a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.
Ideally, the applicant’s education should be in a relevant field to the internship position to which they are applying for (e.g. social science, law, finance, management, etc.).
Stipends and Insurance
- Interns may be given a stipend under the conditions prescribed in the section on stipends, below. Costs and arrangement for travel, visas, passports, accommodation and living expenses are the responsibility of the intern.
- Where an intern is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, a stiped intended to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, must be paid by the receiving office. The stipend will be paid on a monthly basis and part-time internship arrangements are prorated accordingly.
- Where an intern is financially supported by an institution, government or third party, UNDP will, subject to the rules of such institution, government or third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP Stipend.
- No other payments of any kind will be made to an intern by the office in connection with an internship agreement.
- Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
- Selected candidate for internships must show proof of valid medica insurance for the duty station in which they will intern. Applicants that are neither nationals nor residents of the duty station, the insurance must include adequate coverage in the event of an injury or illness during the internship duration which:
a) Requires transportation to the home country or country of residence for further treatment;
b) Results in death and requires preparation and return of the remain to the home country, or country of residence.