Emergency Operations Support and Logistics Manager

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Emergency Preparedness & Response (EPR) Cluster is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. Within EPR, the Emergency Operations Support and Logistics Manager is responsible for ensuring that emergency-affected populations have access to timely and effective health services. This includes ensuring that there is in place a strong emergency management system (based on incident management), effective and inclusive coordination mechanisms, joint assessments and planning by partners, implementation of operations and services according to agreed standards, and strong logistics and operational support. The expansion and strengthening of operational partnerships is a key priority.

DESCRIPTION OF DUTIES

Under the direct supervision of the Regional Emergency Director in AFRO, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:1. Lead the development and implementation of EPR's operations and logistics procedures, based on existing emergency SOPs. Maintain a close eye on performance to optimize efficiency, anticipating probable issues, supporting resolution and drafting required correspondences to stakeholders. Ensure that relevant staff are aware of. and adhere to. appropriate standards of logistics procedures and policies, including that all emergency logistics staff receive adequate briefing and training.2. Adviseinternal and external stakeholders on logistics and operations components of specific projects, taking into consideration cross-cutting issues, such as gender, diversity, conflict sensitivity, sustainability, and environment. For example, advise on country-specific operational needs around emerging threats and input on operational requirements for project proposals/evaluations to ensure adequate logistics service provision.3. Lead architectural design of field camps, treatment centers and laboratory level 3 plans in a context of crisis.4. Plan and monitor all matters related to the procurement of commodities. Manage and update procurement processes. Select, negotiate with and serve as the constant liaison with vendors. Collaborate with emergency projects personnel to prepare their field procurement plans. 5. Ensure maintenance of emergency supplies, material, vehicles, trailers or other specialized equipment. Maintain emergency stock warehouses in the Region in line with the response requirements, monitor storage/distribution and ensure re-allocation as needed. Maintain effective allocation system and safe use of vehicles. 6. Ensure provision of efficient and timely support services in all field operations in relation to supply chain management. Promote a client-focused, quality and results- oriented approach and provides orientation to procurement personnel.7. Provide requested research/data on market supply by conducting routine market research to determine sources of supplies, using the United Nations Global Marketplace Platform and other external sources as well as set-up/enhance and maintain the local supplier database, ensuring regular update of data.8. Ensure completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.9. Publish peer-reviewed scientific papers andop-eds focused on SCM, stockpiling, field logistics and health logistics.10. Conduct advocacy at the Ministerial level for stockpiling policy and need for developing logistics in health.11. May act as Regional Emergency Director in absence of the incumbent.12. Perform other duties as assigned

REQUIRED QUALIFICATIONS

Education

Essential: Master's or equivalent graduate degree in logistics or in a related field from a recognized institution.
Desirable: --> Possession of an associate's degree in emergency management, homeland security, fire and life safety, or related field such as risk management or continuity planning.--> Specialized training in emergency/humanitarian response. --> Training in leadership or management.

Experience

Essential: 15 years of operational experiences at national and international levels in emergency management, transportation, supply chain, warehousing or similar field.
Desirable: --> Experience in civilian or military logistics. Considerable experience in emergency management in a private, local, state or emergency management agency similar public safety related organization.--> Experience coordinating logistics during major operations such as peacekeeping, military maneuvers, large food distribution, etc. --> Experience doing supply chain management for large distribution (physical or online), online distribution companies and army, etc. --> Relevant work experiences in UN agencies or multinational companies. Candidates may also be considered should they have any combination of education and experience substantially equivalent to the above.

Skills

Knowledge The candidate will have a thorough knowledge of: --> Emergency planning and preparedness at the local, state and national level--> The background and objectives of emergency management programs, administrative practices, and procedures, including grants and contracts --> Incident Command System (ICS) and Incident Management System (IMS)--> The Emergency Management Assistance Compact (EMAC)SkillsThe candidate will have a strong ability to:--> Set priorities, meet critical deadlines, and follow up on assignments with minimum direction--> Communicate professionally and effectively, both verbally and in writing, with co-workers, high-level officials, public organizations, and the general public to exchange or convey information--> Exercise sound independent judgment within established policy and procedural guidelines--> Prepare clear, concise, accurate, and effective reports, correspondence, informational packets, and other written materials--> Perform superior organizational, project management, problem solving, and multi-tasking skills--> Maintain composure and function effectively in potentially challenging circumstances--> Logically analyze problems, interpret data, determine alternatives and propose solutions--> Engage with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds, in person and over the telephone, and related capabilities and abilities--> Calm disposition: remain calm under pressure and maintain a reserved disposition when dealing with a crisis, so as not to provoke further worry in others.--> Flexibility: be adaptable and able to make quick decisions as situations change and develop.--> Critical thinking: anticipate hazards and issues that might arise during an emergency to prepare accordingly; perform detailed data and information analyses and make recommendations.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Building and promoting partnerships across the organization and beyond
Producing results
Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French. Intermediate knowledge of Portuguese.
The above language requirements are interchangeable.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 102,715 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 5564 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.