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Finance Assistant (G5)

Kyiv (Ukraine)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Kyiv (Ukraine)
  • Grade: G-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Banking and Finance
    • Administrative support
    • Operations and Administrations
  • Closing Date: 2021-06-29

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Background:

 

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professional for the position of Finance Assistant in the main office in Kyiv. The OSCE is committed to achieving a better balance of women and men within the Organization.

 

Initial duration of appointment is 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

 

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

 

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

 

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine

 

Tasks and Responsibilities:

 

Under the direct supervision of National Finance Officer and overall guidance of Head, Finance and Budget, the incumbent prepares the standard invoices, prepayments and credit memos to effect payments and record expenditures.
More specifically the incumbent :

 

1. Financial transactions processing:
•    Examines source documents for completeness, accuracy and validity of charges; prepares documentation for processing vendors' invoices and staff claims, creates and validates payment vouchers; verify codes income and expenditures and charges the appropriate accounts.
•    Checks whether suppliers' documents are properly certified and the services / goods are received in IRMA by Programme Managers / authorized persons/
•    Ensures that invoice amounts and payment terms match contract / payment order (PO) provisions.
•    Verifies the correctness of information for input into the General Ledger to ensure its compliance with OSCE Financial Rules and Regulations; investigates erroneous charges and takes the appropriate corrective accounting actions.
•    Ensures that the balance of travel advances in excess of the amount of the travel claim is recovered and that remaining obligations pertain only to unpaid expenses.

2. Operational Advances (OA) management:
•    Ensures proper use of operational advances, briefs OA holders on the respective financial regulations, clears and validates operational balances ensuring that financial rules and budgetary requirement have been met.
•    Monitors expenditures to ensure that they remain within authorized levels and examines the validity of requests for replenishment; perform a monthly reconciliation of the OA funds operated by field offices and of the operational advances issued to Mission members to ensure that their balances concur with the OSCE Finance database.
•    Coordinates on all finance matters with field offices administrative / finance staff, follows up on deadlines, checks correctness of completed reports; corresponds with field offices to request missing supporting documents and to clarify discrepancies or anomalies.

3.    Period closing responsibilities: 
•    Conducts account analysis and monthly reconciliation of accounts, advices to National Finance Officer and / or Finance Officer on any outstanding items or discrepancies.

4.    Performs other related duties as assigned.


Necessary Qualifications:

  • Ukrainian citizenship or holding permanent resident status in Ukraine;
  • Completed secondary education, supplemented by specialized studies in Accountancy, Finance;
  • Minimum 4 years of relevant experience in accounting work or book-keeping preferably in an international environment;
  • Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
  • Computer literate with practical experience with Microsoft applications. Knowledge of ERP systems is desirable;
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
  • Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
  • Cultural sensitivity and judgment;
  • Flexibility and ability to work under pressure and with limited time frames.


Remuneration Package:

 

Monthly remuneration, subject to social security deductions is 1029.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

 

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. 

 

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

 

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.


 

Additional Information
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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