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Programme Assistant

Kingston (Jamaica)

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Kingston (Jamaica)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2021-06-20

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OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: Kingston

Job Family: Culture

Type of contract : Non Staff

Level : Level 3

Duration of contract : 1 year

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 20-JUN-2021

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

 

 

The UNESCO Regional Office for Culture in Latin America and the Caribbean and the UNESCO Cluster Office for the Caribbean are implementing the joint UNESCO-European Union programme Transcultura: Integrating Cuba, the Caribbean and the European Union through Culture and Creativity (hereafter called Transcultura Programme). 
This four and a half year programme seeks to deepen integration between Cuba, the Caribbean and the European Union and engages partners and targets direct and indirect beneficiaries within the geographic scope of the 17 Member States of CARICOM, CARIFORUM and OECS: Antigua and Barbuda, the Bahamas, Barbados, Belize, Cuba, Dominica, the Dominican Republic, Grenada, Guyana, Haiti, Jamaica, Monserrat, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname and Trinidad and Tobago.
The overall purpose of the Transcultura Programme is to deepen cultural integration in the Caribbean and strengthen people-to-people cooperation and exchange in the region and with the European Union. The Programme will create opportunities for entrepreneurship, socio-economic projects, and collaboration in the cultural and creative sectors, heritage and tourism within the Caribbean region, and the European Union. It is built on two components: the first focusing on strengthening the skills and capacities of young cultural professionals and the second on enhancing opportunities through knowledge transfer and exchanges. It includes establishing a regional Cultural Training Hub in Cuba.
 

Long Description

Main duties and responsibilities 

Under the authority and overall supervision of the Director of the UNESCO Cluster Office for the Caribbean, with direct supervision of the Programme Specialist for Culture and the Programme Coordinator in Kingston; and in close coordination with the Transcultura Programme Team of the UNESCO Regional Office for Culture in Latin America and the Caribbean in Havana, the incumbent will support the implementation of the Transcultura Programme concerning the Caribbean English-speaking Member States and Associate Members covered by the UNESCO Cluster Office for the Caribbean by carrying out the following duties and responsibilities:

1. Assist the Programme Coordinator in the overall planning, implementation, monitoring, reporting, evaluation and documentation of the Transcultura Programme;
2. Collect, register, maintain and analyze information on the implementation of the Transcultura Programme and organize the physical and electronic filing based on existing organizational standards, including all relevant documents, correspondence, reports, work plans, etc.;
3. Compile, summarize, analyse and maintain data on the delivery of the Transcultura Programme and prepare status and progress reports and analysis, briefings, inputs for meetings and events, correspondence, presentations, communications materials, reporting and speeches, among others;
4. Support meetings with counterparts, the donor and other relevant entities for both the online and face to face modes, prepare documentation and minutes related to these meetings and ensure monitoring and follow-up on the commitments;
5. Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets and assist entering information into monitoring, evaluation and reporting tools of UNESCO;
6. Draft Terms of Reference for institutions, entities, consultants, experts and personnel, as well as contribute to the processing of contracts, payments and other relevant documentation;
7. Assist in the preparation of budgetary and financial reports, verification of overall accuracy and consistency, and crosschecking consistency of figures and assist in the preparation of budgetary and financial reports, statistics and projections;
8. Update and maintain a calendar of the Transcultura Programme, including meetings (with partners, authorities, and others), events, missions, deadlines and milestones and ensure monitoring and follow-up;
9. Update and maintain relevant contact information of beneficiaries, participating institutions and entities, experts, etc.;
10. Establish and maintain a monitoring system for incoming and outgoing correspondence and coordinate follow-up with the appropriate staff of the UNESCO Cluster Office for the Caribbean;
11. Provide project management and general office support, including but not limited to monitoring contract and payment schedules, supporting staff agendas, making/receiving calls, printing and photocopying, sorting and filing, among other relevant tasks;
12. Support and maintain regular exchange and increasing cooperation and synergies with the Team of the ACP-EU Joint Project 'Creative Caribbean: An Ecosystem of "Play” for Growth and Development’;
13. Implement any other tasks within other priority areas as identified by the Director and/or Programme Specialist for Culture of the UNESCO Cluster Office for the Caribbean and the Programme Coordinator, provided those tasks are consistent with the incumbent's professional qualifications.
 

Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Qualifications:
- Technical diploma in International Development, Social Sciences, Cultural Studies, Economics/Administration, or other relevant fields to the position. 

Work Experience
- Minimum of three (3) years of relevant experience, preferably in assisting to implementation of international projects, is desirable.
- Experience (academic or professional) in the cultural and creative sectors, heritage or tourism.
 

Skills and Competencies
- Ability to work effectively with diverse groups of professionals towards common goals and in an international environment.
- High sense of responsibility and willingness to take initiatives.
- Excellent communication and interpersonal skills.
- Good IT skills, including advanced knowledge of MS Office (Word, Excel, PowerPoint, etc.).

Language requirements:
- Excellent knowledge of English (oral and written);
- Good (working) knowledge of Spanish (oral and written).
 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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