Senior Grants and Partnership Officer (ECHO)
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community-based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. IRC has a country office in Kampala and field offices in Moroto, Kiryandongo, Kyaka II, Yumbe and Imvepi
Scope of Work
This position will be placed within the IRC Uganda Grants Unit which acts as the formal coordination point between IRC departments, including programs, operations, finance, and global headquarters. Directly supervised by the Grants Manager and working closely with the partnership coordinator, the position supports donor compliance, reporting, conducting project cycle meetings, project documents filing, grant and sub-grant monitoring and modifications of IRC Uganda’s ECHO projects.
Duties and Responsibilities
Grants Management & reporting (50%)
- Stay up to date on IRC ECHO programs in Uganda through a thorough review of specific program materials, general country context materials and by regular communication with key staff.
- Stay up to date with ECHO compliance guidelines and disseminate to relevant colleagues in the country programme.
- Support internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements, with support from the program managers/coordinators and M&E Coordinator.
- Acquire and disseminate updated information regarding donor formats (proposals and reports) and other donor related information.
- Ensure that draft reports are disseminated for review and feedback by senior management team, relevant technical unit(s), and HQ staff prior to submitting the final report to HQ.
- Support HQ grants administration and compliance colleagues, including maintaining submissions and grants documentation on IRC’s online opportunity management tracking system (OTIS).
Partnership Management (40%)
- Support the implementation of the Partnership Excellence for Equality and Results (PEERS) system across all areas of sub-award management including the pre-award assessment, partner budget review, contracting tool selection; prepare sub-award agreement packages aligned with specific donor requirements, and facilitate sub-award review through Opportunity Tracking and Implementation System(OTIS) for all partners under the ECHO projects.
- Lead partner Sub-Grants Opening Meetings to ensure sub-grants agreement terms and conditions are well understood by the sub-grantees; arrange for the initial financial reporting training to the sub-grantees where necessary.
- Work closely with the partnership coordinator to prepare and update the partnership tracker
- Support partner monitoring schedule per Partners Project Capacity Review results and ensure programmatic and compliance monitoring visits happen in coordination with the partnership coordinator and responsible technical coordinators.
- Support in capacity sharing of partners in identified areas as per the partner support plans.
- Facilitate timely and accurate submission of partner financial reports and fund requests in accordance with PEERS requirements, and coordinate review of financial and programmatic reports with relevant IRC staff.
- Work closely with the partnerships coordinator to ensure the timely scheduling and carrying out of sub-award close-out activities in close coordination with IRC internal relevant program staff per PEERS guidelines.
- Maintain accurate and up to date records for all sub-awards in line with PEERS and IRC Finance policy requirements.
Business Development (10%)
- With the support of the Grants Manager, coordinate the development of quality proposals with relevant teams
- Be involved in program design workshops as requested by Grants Coordinator for new ECHO business development opportunities with relevant program and field staff.
- Help to manage responses to ECHO business development opportunities, including coordination of inputs from Coordinators and the review process by HQ.
- Assist Grants Coordinator/Manager in donor liaison and communication as requested.